Slow invoicing in hotels and restaurants? Kailing Technology's scan-to-invoice solution completes order invoicing in 1 second!

The popularization of fully digitalized e-invoices has indeed brought us convenience. However, for many high-frequency invoicing merchants such as hotels and restaurants, actual operations face a series of "new troubles":

▪ Cumbersome invoicer binding: frequent personnel turnover and shift changes make repeated binding/unbinding of invoicers (tax digital accounts) time-consuming and labor-intensive, sharply increasing management costs!

▪ Abnormal email sending frequency: relying on email to push invoices? Delivery rates are unstable and easily go to spam, customers do not receive invoices, resulting in poor experience and many complaints!

▪ SMS notification becomes a luxury: fully digitalized e-invoices cannot be sent directly to customers' mobile phones via SMS! Customer habits are disrupted, and the invoice request process becomes more complicated.

▪ System login is such a hassle: does the invoicing platform automatically log out after a period of inactivity? To issue one invoice, you have to re-enter a lengthy password to log in—frustratingly inefficient!

Are these pain points a true reflection of your daily invoicing work?

I. Kailing Technology: Insight into Industry Pain Points, Creating Professional Invoicing Solutions

In response to the practical challenges faced by industries such as catering and hotels during the implementation of fully digitalized e-invoices, Kailing Technology, with its deep experience in fiscal and tax digitalization, has devoted itself to creating a professional and complete invoice issuance management platform.Kailing Technology Scan-to-Invoice Solution, directly addressing the core problems of low invoicing efficiency, poor experience, and difficult management for enterprises。

Industry Solution 1: Fixed Table Card Code, Users Submit Invoicing Requests

①The merchant places the table sign code at the checkout front desk, and the consumer scans the QR code;

②Consumers enter invoice title information (enterprise/individual name, tax number, etc.) and mobile number or email;

③Front desk cashiers complete the invoicing amount on the computer and click "Issue Invoice";

④Consumers receive an invoicing notification link via mobile SMS or email to complete invoice receipt.

Advantages:The table card QR code helps users enter invoice headers, solving the problems of low efficiency and high error rates in traditional invoice header entry.

Industry Solution 2: Mobile Phone Generates Invoicing QR Code

①Cashier front desk staff enter the "invoicing workbench" via mobile phone and click "scan-code invoicing";

②Select the product name and enter the invoicing amount;

③The system generates an invoicing QR code;

④Consumers scan this QR code and enter invoice title information, mobile number, or email;

⑤Consumers receive an invoicing notification link via mobile SMS or email to complete invoice receipt.

Advantages:The cashier front desk does not need a computer and can complete all invoicing operations only through a mobile phone, with low equipment requirements.

Industry Solution 3: Computer Generates Invoicing QR Code + Printer

①Front desk cashiers complete the invoicing amount on the computer and click "Confirm";

②The receipt printer automatically prints a receipt containing the invoicing QR code;

③Consumers scan the QR code on the receipt and enter invoice title information, mobile number, or email;

④Consumers receive an invoicing notification link via mobile SMS or email to complete invoice receipt.

Advantages:The front desk only needs a computer that can log into a browser and can continue using existing bill printers, with no additional equipment required.

Industry Solution 4: Computer Generates Invoicing QR Code (No Printer)

①After front desk cashiers complete the invoicing amount on the computer and click "Confirm," the system sends the invoicing link to the consumer's mobile phone by SMS;

②Consumers click the link in the SMS and enter invoice title information, mobile number, or email;

③Consumers receive an invoicing notification link via mobile SMS or email to complete invoice receipt.

Advantages:The front desk only needs a computer that can log into a browser, with no separate receipt printer required, simplifying equipment needs.

Industry Solution 5: Integrate with Existing Cashier System for Automatic Invoicing

①The system connects to the merchant's existing mainstream ERP cashier systems (no separate ERP development is required; the invoicing party actively connects);

②When the cashier bill is generated, an invoicing QR code is automatically appended;

③Consumers scan the QR code on the bill and enter invoice title information, mobile number, or email (the bill amount is locked, no manual entry required);

④Consumers receive an invoicing notification link via mobile SMS or email to complete invoice receipt.

Advantages:No need to modify the existing cashier system; achieve seamless connection between billing and invoicing processes, improving efficiency.

II. Real results witnessed: the transformation of a hotel chain group

After a certain well-known domestic chain hotel group connected to the Kailing scan-to-invoice solution (integrated with its existing cashier system):

▪ Front desk invoicing labor is reduced by 70%, and employees focus on improving service quality.

▪ During peak periods, customer checkout and departure efficiency increases by 40%, significantly improving lobby congestion.

▪ In the customer satisfaction survey, the "invoicing convenience" indicator jumped to first place.

Faced with many pain points in the implementation of fully digitalized e-invoices in the hotel and catering industries, Kailing Technology provides answers with professional solutions. From fixed table card codes to automatic invoicing connected to cashier systems, diversified solutions directly address core issues such as low invoicing efficiency, cumbersome management, and poor customer experience, reducing labor costs while making checkout and invoicing smoother and significantly improving customer satisfaction.

As proven by the practice of chain hotel groups, Kailing Technology's scan-code invoicing solution is a reliable choice for merchants to simplify the invoicing process and improve service quality. Choose Kailing Technology to easily solve invoicing challenges and empower efficient business operations：https://www.kailingteck.com/h-col-107.html 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.