Solution for Hospital His System Integration with the Tax Invoice System to Automatically Issue Fully Digitalized E-Invoices

With the arrival of the digital era, invoice management in the hospital industry is also facing the challenge of digital transformation. To improve hospital operational efficiency and service quality, integrating the HIS system with the tax invoice system and automatically issuing fully digitalized e-invoices has become an important solution.

I. Solution background

Whether it is a public hospital or a private hospital,Its businessAllIt covers multiple links such as outpatient services, inpatient services, and pharmacies, generating a large number of expense settlements and invoice issuance needs every day. Traditional invoice management methods are not only inefficient but also prone to errors, unable to meet the management needs of modern hospitals.

Hospital Information System (HIS) is an integrated information system used by medical institutions to manage medical treatment and hospital operations，It covers multiple links such as appointment registration, outpatient charging, inpatient management, and clinical diagnosis and treatment.

Therefore, realizing the integration of the HIS system with the tax invoice system and achieving automatic invoicing and electronic management has become an important part of hospital informatization construction.

II. Kailing Technology·Lingshuitong Solution

1. Automatic invoice issuance

Hospital HIS systems connect via interfaces withLingshuitongConnected to the invoice system, when expense settlement occurs, the His system automatically encapsulates the order data and pushes it to the tax invoice system.LingshuitongThe invoice system automatically completes invoice issuance based on the pushed data, generates fully digitalized e-invoice format files, and supports delivery to users via SMS, email and other methods.

2. Invoice printing and delivery

For users who need paper invoices,LingshuitongThe invoice system supports localized printing, which can directly trigger the printing operation in the His system, print out the invoice and deliver it to the user. At the same time, for electronic invoices, users can download and print them by scanning a QR code or logging into the relevant platform.

3. Invoice backfill and verification

LingshuitongAfter the invoice system completes invoice issuance, it automatically writes the invoice information back to the His system to ensure data accuracy and consistency. At the same time, the system also supports invoice verification functions, including invoice number verification, invoice balance verification, etc., to ensure the legality and validity of invoices.

4. Tax risk management

LingShuiTong alsoProvide comprehensive tax risk management functions, including red-letter reversal management, tax risk management, and basic information delivery management. Hospitals can monitor invoice issuance in real time through this platform, promptly identifying and handling potential tax risks.

5. Flexible invoicing scenarios

According to the different business needs of hospitals, this solution supports multiple invoicing scenarios, including outpatient business, inpatient business, self-service invoicing, and counter invoicing. Hospitals can choose appropriate invoicing methods according to actual conditions to achieve flexible invoice issuance.

III. Use cases

1. Invoicing scenarios

Outpatient business:Users can scan a QR code to issue invoices anytime and anywhere. The hospital provides standard QR code rules to the HIS vendor, and the vendor prints the QR code on the payment receipt. If invoicing is mandatory upon closure, users scan the code to obtain the fully digitalized e-invoice layout file; if invoicing is by application, users scan the code to apply for invoicing, solving the problem of queuing for invoices.

Inpatient services:Directly trigger invoice issuance in His, support SMS and email push to users, and also support localized invoice printing and delivery to users. Support URL callback to His to prevent duplicate invoicing; support callback URL for jumping to the layout file, and support direct preview and printing in His.

2. Hospital network management

Solution 1 is public cloud leasing with direct external network access, and corresponding equipment can be added to address it; Solution 2 is localized deployment, using a DMZ zone to separate internal and external networks for deploying related services, requiring only the deployment of corresponding proxy or ferry services on the server to access the middle platform services.

3. Administrator and invoicer management

Supports adding and maintaining organizational structures, role permission management for all group companies, functional module management for users, and statistical query management from different perspectives. By tax region, supports multiple outlets/branches sharing the same 1 invoicing clerk, with automatic sharing mechanisms for login and authentication.

4. Common fully digitalized e-invoice issuance scenarios

Self-service invoicing (outpatient):Invoice requesters enter the H5 self-service application page by scanning a QR code or through the official account, complete self-service application (submitting invoice header), issuance, and delivery of fully digitalized e-invoices based on consumption orders, and write back to the His system.

Counter invoicing (inpatient):Counter staff complete order splitting and merging through the His system/shared platform, triggering single or batch issuance of fully digitalized e-invoices with one click. Invoices can be delivered directly, and scan-code invoicing is also supported: first deliver a QR code, the customer submits the title application for issuance, then scans the code to download the invoice themselves.

Self-service kiosk payment/printing business:After successful payment, the backend service automatically completes the issuance and delivery of fully digitalized e-invoices for received invoicing orders and writes them back to the His system. Invoice requesters can query consumption orders at self-service machines based on identity information, submit invoice applications, and issue invoices.

Other business:Finance staff complete single/batch issuance of fully digitalized e-invoices through Excel import or manual entry in the shared platform, and complete invoice delivery.

Red-letter reversal business:Complete manual or automatic issuance of red-letter invoices through the platform or the red-letter reversal interface service.

IV. Solution advantages

1. Improve efficiency

Through automated processes, hospitals can greatly reduce manual intervention and improve invoicing efficiency. At the same time, the system supports batch issuance and rapid delivery, further shortening patient waiting time.

2. Reduce errors

Automated processes reduce interference from human factors and lower the error rate in the invoice issuance process. At the same time, the system provides comprehensive verification functions to ensure the accuracy and legality of invoices.

3. Improve management level

The enterprise tax management platform provides comprehensive tax management functions, helping hospitals achieve centralized management and monitoring of invoices. Hospitals can grasp invoice issuance status in real time, improving the level and efficiency of tax management.

4. Enhance patient experience

Through electronic invoices and self-service invoicing, patients can obtain invoices more conveniently, avoiding the trouble of queuing and waiting. At the same time, the system supports multiple delivery methods to meet the needs of different patients.

To help hospitals accelerate the realization of digital business-finance-tax management and improve medical services, and to address the challenges of process transformation and system integration brought by the promotion and popularization of fully digitalized e-invoices, Kailing Technology actively leverages its own digital business-finance-tax capabilities to create for the healthcare industryThe aboveA dedicated fully digitalized e-invoice solution.To learn more, please contact Kailing Technology!

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.