Kailing Technology's official authoritative interpretation of XBRL format files! The Ministry of Finance and 9 other departments jointly issued the Notice on the Accounting Data Standards for Electronic Vouchers

Original text

Link:https://kjs.mof.gov.cn/gongzuotongzhi/202505/t20250519_3964023.htm

Kailing interpretation

I. Policy Background and Core Objectives

The "Notice on Promoting the Application of Electronic Voucher Accounting Data Standards" (Cai Kuai [2025] No. 9), issued by nine departments including the Ministry of Finance, the State Taxation Administration, and the People's Bank of China, aims to promote electronic voucher accounting data standards nationwide and solve the difficulties of electronic vouchers in receiving, reimbursement, booking, archiving, and other stages. This policy is based on pilot experience since 2022, which verified the scientificity, standardization, and effectiveness of the standards, with the goal of opening up the "last mile" of electronic voucher processing and promoting the digital transformation of accounting work.

II. Policy Significance

1. Promote digital economy development

Electronic voucher standards unify technical specifications and structured data formats (such as XML and XBRL), support full-process paperless processing of electronic vouchers, provide support for accounting data as a foundational resource and innovation engine, and facilitate enterprises' digital transformation.

2. Reduce social costs

- Reduce paper use: lower printing and storage costs, reduce carbon emissions, and promote green and low-carbon development.

- Improve efficiency: through "more data running, less public errands," reduce transaction costs and improve the utilization efficiency of social resources.

3. Enhance information reliability

Standardized processes can prevent financial fraud, ensure that electronic voucher data is authentic, complete, and untampered, and strengthen the ability to supervise economic activities.

4. Solve the problem of inconsistent standards

By unifying technical standards for electronic vouchers, it eliminates format differences across domains and improves cross-department collaboration efficiency.

III. Work principles and objectives

1. Overall principles

- Lawful and compliant: follow the requirements of the "Accounting Law", the "Specification for Accounting Informatization Work" and other regulations.

- Tailored measures by category: advance standard adoption step by step according to each unit's level of digitalization.

2. Specific objectives

- Pilot units: consolidate results, expand the coverage of electronic voucher types, and promote deep application across the full process.

- Non-pilot units: learn from experience and implement gradually once conditions are met.

- Accounting software adaptation: Accounting software used by all units must complete upgrades within 3 years to support electronic voucher standards.

IV. Work content and requirements

1. Improve the standards system

- Current coverage: supports XML/XBRL formats for high-frequency vouchers such as VAT invoices, fiscal bills, and bank receipts.

- Future expansion: the Ministry of Finance will join with relevant departments to gradually include more high-frequency electronic vouchers and improve application guidelines and national standards.

2. Smooth issuance and delivery channels

- The issuing-end unit must ensure, through system direct connection or other means, that the source of electronic vouchers is legal, authentic, and reliable.

- The Ministry of Finance will expand the scope of electronic voucher issuance and lower the threshold for obtaining them.

3. Advance paperless processing by category

- Large and medium-sized enterprises/administrative public institutions: achieve full-process automated processing by adapting and transforming existing systems (such as reimbursement, accounting, and archive systems).

- Small and micro enterprises: may entrust a qualified service platform or bookkeeping agency to handle it.

- Civil organizations/rural collectives: refer to the enterprise or administrative unit path and steadily advance paperless operations.

4. Platform supporting role

- Issuance and distribution platform: electronic vouchers must be distributed according to standards.

- Agency bookkeeping/invoicing/government affairs platforms: need to support full-process data verification to ensure authenticity.

V. Organizational safeguard measures

1. Strengthen leadership and coordination

- The Ministry of Finance took the lead in establishing a maintenance team, optimizing toolkit functions, and carrying out informatization level evaluations.

- Local finance departments need to advance local promotion work according to local conditions.

2. Policy coordination and technical support

- Cross-departmental collaboration to resolve policy issues and drive the issuance side to improve distribution capabilities.

- Accounting software service providers need to upgrade systems in a timely manner to support standard adaptation.

3. Promotion and training

- Each entity shall strengthen internal training to enhance electronic voucher processing capabilities.

- Industry associations and expert groups need to summarize and promote experience and create an atmosphere for digital transformation.

Six, Implementation Time and Responsible Entity

- Effective date: nationwide rollout from the date of issuance of this notice.

- Responsible entities: finance departments at all levels, issuing-side units (such as tax authorities and banks), receiving-side units (enterprises and administrative institutions), accounting software service providers, and third-party platforms.

By unifying electronic voucher standards, this policy promotes the comprehensive digitalization of accounting work, reduces social costs, and improves regulatory efficiency. It is an important measure for implementing the national "dual carbon" strategy and developing the digital economy. All units need to implement it by category according to their own informatization levels, ensuring that accounting software adaptation is completed before 2028 and achieving the goal of a paperless full process.

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