Employees paste receipts, finance verifies, month-end piles up like a mountain, and there is still fear of supplier red-letter reversals—under China Golden Tax Phase IV, input VAT management should no longer rely on manually flipping through invoices
Pain points
Pain points
Solution
Results
Tax governance by data, tax penetration, and supply chain joint risks — if input VAT invoices are poorly managed, deductions, costs, and compliance are all affected
Fully digitalized e-invoices must be saved as source files in all three formats: PDF, OFD, and XML. Photographed images cannot be used for archiving, otherwise penalties may apply.
Once a supplier is audited or its invoices go out of control and it absconds, the risk is immediately fed back to related parties, and input tax must be transferred out in a timely manner.
Invoice management cannot keep up with the pace of fully digitalized e-invoices, and the cost of organizing, verifying, and archiving is actually higher, with deductions and cost expensing getting stuck everywhere.
Verification at entry, locking at reimbursement, and monitoring after posting keep audit risks out before invoices are posted.
Scan code, card package, email, chat records, direct connection to tax bureau — no matter where invoices come from, they can all be collected into the invoice folder with one click
Scan the invoice QR code or enter the last four digits of the number to retrieve data directly from the electronic tax bureau invoice pool, saving annual verification fees.
Paper invoices and documents are captured by photo, with recognition of all categories and all invoice types, and accurate extraction of line items and official seals.
Synchronize electronic invoice files from WeChat Card Wallet, Alipay Invoice Manager, email, and chat records.
Direct Connection to the electronic tax bureau synchronizes the enterprise's full invoice pool, and the received invoice pool is automatically booked with price-tax separation.
Train tickets and flight itineraries are automatically collected into the employee's invoice folder by passenger name, so employees no longer need to upload them.
Zhang San only sees Zhang San's, Li Si only sees Li Si's; invoice folder data is mutually independent, ensuring privacy and security.
One-click selection and verification, input tax transfer-out, and passenger transport deduction statistics table, all automatically calculated by the system
From entry validation to posting lock and then continuous monitoring, keeping abnormal invoices out before reimbursement and posting
When entering invoices into reimbursement forms, the system calls the verification API in real time to check invoice status and promptly alerts if there are anomalies; multi-dimensional compliance verification covers title, tax number, signature, blacklisted goods and sellers, taxi tickets with the same license plate, passenger transport tickets of the company's own employees, etc., and supports custom rules.
When the reimbursement process is initiated, the system automatically marks the invoice as "tax booked" and locks the invoice status, so the invoice will not be red-flushed by the supplier, closing the risk loophole of "red-flushed after reimbursement" at the source.
Even if an invoice is locked, if the supplier is audited and the invoice status becomes "out of control" or "abnormal," the system continuously monitors and immediately notifies finance to transfer out input tax; abnormal invoice monitoring, abnormal supplier monitoring, and tax evasion early warnings are all covered.
Single-point embedding of the invoice pool, one-click data push, multi-dimensional status linkage, no need to open another system
Embed the invoice list into the office approval system in the form of a single page, without separately developing an invoice pool, so reimbursement can directly select invoices.
Select an invoice to auto-fill the reimbursement form detail lines with one click, automatically calculating the reimbursement amount and auto-filling, eliminating manual entry.
Reimbursement status, accounting status, and the invoice pool are bidirectionally linked, with automatic transitions from not reimbursed → reimbursing → reimbursed and not accounted → accounted.
Multi-dimensional reconciliation with procurement contracts, receipt and acceptance, and payment vouchers; input VAT invoices can be matched with business and funds and are traceable.
Weaver
Seeyon
Landray
Yonyou
Kingdee
InspurEvery matter gets a response, every item gets resolved; reliable in both conduct and work
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