Kailing Technology Electronic Accounting Archives System: One-Click Satisfaction of the 2025 Electronic Voucher Accounting Data Standard Reform Policy!

In 2015, the Ministry of Finance and the Archives Administration jointly issued the Measures for the Management of Accounting Archives (Ministry of Finance Order No. 79), clarifying that "accounting archives may be archived and preserved only in electronic form"; in April 2023, the Ministry of Finance and 9 other departments jointly issued the Notice on Jointly Carrying Out Deepened Pilot Work on Accounting Data Standards for Electronic Vouchers (Cai Kuai [2023] No. 7), further clarifying that the entire process of electronic vouchers can be handled paperlessly; on May 19, 2025, the Ministry of Finance, the State Taxation Administration, the State-owned Assets Supervision and Administration Commission of the State Council, and nine other departments jointly issued the Notice on Promoting the Application of Accounting Data Standards for Electronic Vouchers (Cai Kuai [2025] No. 9), promoting accounting data standards for electronic vouchers nationwide, aiming to solve problems such as difficulty in receiving, reimbursing, and accounting for electronic vouchers, and to open up the "last mile" of their reimbursement, accounting, and archiving.

I. Policy Interpretation: Core Requirements and Challenges of the 2025 Standard Transformation

▪ Comprehensive electronification:Require that electronic vouchers received, processed, and stored (such as electronic invoices, electronic passenger tickets, electronic receipts, etc.) must comply with unified national standards (such as the Accounting Data Standards for Electronic Vouchers).

▪ Structured processing:The key elements of electronic vouchers (such as invoice code, number, amount, tax amount, and purchaser/seller information) need to be accurately extracted and stored in structured form for verification, association, and utilization.

▪ Full-process linkage:Achieve automatic association and drill-down query between electronic vouchers and bookkeeping vouchers, accounting books, and financial statements, ensuring logical consistency among accounting materials.

▪ Safe and compliant archiving:Electronic accounting archives must meet legal requirements such as long-term secure storage, tamper-proofing, traceability, and auditability.

In the process of self-transformation, enterprises often face pain points such as complex interfaces, deviations in understanding standards, long system transformation cycles, high investment costs, and difficult subsequent operation and maintenance, and urgently need professional, efficient, one-stop solutions.

II. Kailing Solution: One-Click Start to a Worry-Free Compliance Journey

Kailing Technology Electronic Accounting Archives System was born precisely to address the 2025 policy challenges, and its core value lies in "one-click satisfaction":

1. One-click access:The system presets connections to various electronic voucher source platforms that comply with national standards (such as tax invoice platforms, fiscal electronic receipt platforms, banks, third-party service providers, etc.). Enterprises do not need to spend a lot of effort developing complex interfaces one by one, and can easily achieve automatic, standard, and compliant receipt of various electronic vouchers.

2. One-click parsing:A powerful intelligent parsing engine that automatically identifies, reads, and accurately extracts structured data elements from electronic vouchers (PDF, OFD, XML, and other formats), instantly completing information conversion, completely eliminating manual entry, and ensuring zero data errors and full compliance.

3. One-click bookkeeping:Seamlessly integrate with enterprises' existing financial accounting systems (such as ERP and financial software), automatically generate accounting vouchers from parsed structured voucher data, or intelligently associate and match them with existing vouchers, achieving automated voucher generation and a leap in booking efficiency.

4. One-click archiving:Strictly in accordance with the requirements of the Electronic Accounting Archive Management Specifications, the system automatically completes standardized organization, four-property testing (authenticity, integrity, usability, security), and associated packaging of accounting materials such as electronic vouchers, bookkeeping vouchers, and business documents, forming electronic accounting archive packages that meet regulatory requirements, and securely stores them in a compliant electronic archive repository, supporting long-term preservation and convenient retrieval.

5. One-click compliance:The entire process design fully follows the latest policy requirements of the Ministry of Finance. Every step from receipt to archiving has built-in compliance verification rules, ensuring that the output electronic accounting archives 100% meet the 2025 electronic voucher accounting data standards, with no audit worries.

III. Core advantages: beyond compliance, empowering management

▪ Rapid go-live:Standardized products and mature implementation experience significantly shorten the system transformation cycle and help enterprises quickly meet compliance requirements within the policy window.

▪ Cost reduction and efficiency improvement:Automated processing replaces a large amount of manual work, greatly reducing labor costs and error rates and improving financial work efficiency.

▪ Controllable risks:Strengthen the security and traceability of electronic archives, and effectively avoid compliance risks and audit risks.

▪ Data value:Structured data provides a solid data foundation for subsequent financial analysis, risk monitoring, and management decision-making.

▪ Strong scalability:Platform-based architecture, flexibly scalable, adapting to future policy updates and business development needs.

KailingTechnologyThe electronic accounting archives system has been successfully applied by leading enterprises in multiple industries including manufacturing, retail, finance, and services, helping customers smoothly and efficiently complete the compliance transformation of electronic accounting archives, significantly improving the level of digital financial management, and winning widespread praise.

Kailing Technology Electronic Accounting Archives System, with "business、Finance, tax, assets,With the integration of "archive" as the core, it not only fully covers the entire lifecycle management of electronic accounting archives, but also deeply aligns with the 2025 electronic voucher accounting data standards and various national regulatory requirements. From policy compliance to efficiency improvement, from data integration to security assurance, the system's "one-click fulfillment" convenience helps enterprises completely break through traditional archive management barriers, move away from paper dependence, build a complete evidence chain, and easily handle audit, internal control, and other multi-scenario needs.

Choose Kailing Technology, and enterprises no longer need to shuttle between policy adaptation and management upgrades; they can achieve compliance, intelligence, and paperlessness of electronic accounting archives in one step, building a solid data foundation for efficient business operations：https://www.kailingteck.com/h-col-110.html 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.