Experts are unwilling or unable to issue invoices personally, so enterprises cannot obtain cost invoices and profits are forced to be inflated—Kailing uses the compliant path of "expert invoice issuance for individuals for labor invoices," with one face scan automatically completing tax payment, enabling enterprises to stably obtain compliant invoices deductible before tax, replacing "white slips."
Expenses Paid but Invoices Unavailable—Experts Unwilling to Issue and Finance Unable to Chase: A Bleeding Hole for Every Enterprise That Holds Meetings, Evaluates Bids, and Invites Experts
Pain points
Pain points
Solution
Results
VAT Law enforcement, China Golden Tax Phase IV penetrating regulation, invoice issuance for individual experts by natural persons becomes the optimal compliance path under the current policy environment
Bid evaluation experts, medical lecturers, and conference guests are mostly non-full-time identities, and the individual invoicing process is cumbersome, resulting in low willingness to cooperate.
After China Golden Tax Phase IV, tax authorities do not recognize white slips; labor fees without invoices cannot be deducted as costs, resulting in inflated profits and overpaid taxes.
Large labor expenses without corresponding invoices easily trigger tax warnings and audits, with the risk of tax recovery and fines.
Experts compliantly issue labor invoices as natural persons, and enterprises obtain pre-tax deductible vouchers, avoiding tax adjustment increase risks at the source.
Over 20 industries and hundreds of types of individual labor service fee settlements, with compliant invoicing on one platform
For settlement of labor fees and review fees for bid evaluation experts, experts can issue invoices on their mobile phones after the meeting, and bidding companies can reliably obtain cost invoices.
Lecture fees and conference labor fees for doctors, professors, and department heads can be invoiced immediately by face scan during the meeting, dramatically increasing the invoice collection rate.
Labor remuneration for part-time lecturers, independent trainers, and private tutors, with batch import and one-click invoice issuance for individuals.
Commission and labor settlement for individual streamers, contracted streamers, advertising copywriters, and independent designers.
Headhunting, agency recruitment, part-time workers, and temporary worker labor fees, with compliant batch invoicing for multiple persons.
Integrated contracting, payment, and invoicing for host, interpreter, scholar, and guest labor fees.
Settlement of personal practice labor for online consultation doctors, freelance health consultants, and psychological counselors.
Various personal labor services such as independent consultants, column authors, knowledge-sharing bloggers, and professional design.
Individual income tax on labor remuneration is withheld and remitted by the purchaser. The system calculates the withholding algorithm and solution trade-offs for you and explains them clearly
Batch import on the enterprise side, mobile self-service on the expert side, with tax bureau connection, tax calculation, payment, and callback all completed automatically in between
Enterprises import in batches according to templates, or upload automatically through API integration with business systems: expert ID number, mobile phone number, name, invoicing amount, place of taxable occurrence, business occurrence time, and purchaser name. The system verifies in advance the expert's registration status with the Electronic Tax Bureau.
Using a WeChat official account or SMS link as the expert entry point, experts can enter the invoicing interface by entering their ID number and mobile phone number, without downloading or jumping to other applications, in line with mobile internet usage habits.
Integrates public security identity authentication to achieve "one face scan, dual verification"; the system automatically fills in invoicing information and submits it to the electronic tax bureau, so experts do not need to fill out forms or run errands themselves (no face scan required in Beijing).
The system automatically calculates VAT and surcharges based on the invoicing amount. After review and approval, China Merchants Bank automatically deducts the payment, or Kailing pays the tax on behalf. Experts can pay by scanning a QR code, and the payment step can be fully automated.
After successful invoicing, invoices in PDF, OFD, and XML formats and tax payment certificates are automatically returned to the enterprise system and the expert's mobile phone; finance can batch download and print them for binding vouchers, and the enterprise dashboard provides real-time visibility into each expert's invoicing progress.
Intelligent recognition, dual verification via face scan, four-flow evidence chain, tax payment on behalf, enterprise dashboard, compliance actions embedded into processes and completed automatically
ID cards and bank cards are recorded by photo, fields are automatically saved to the database, reducing typing and errors for experts and minimizing the operating threshold.
Integrates public security identity authentication, one face scan and dual verification, ensuring the invoicer is the person themselves, simplifying operations while preventing impersonation.
Contracts, payment vouchers, business records, and invoices are linked one by one into a chain, meeting China Golden Tax Phase IV requirements for verifying business authenticity.
The unified dashboard displays in real time the invoicing progress and status of each expert under your name, with multi-dimensional search, one-click retrieval, and rapid traceability.
After bid evaluation ends, the tendering business system sends the project name, expert name, bid evaluation duration, and bid evaluation fee Direct API transmission Invoicing system; experts use WeChat Official Account entry Input ID card and phone number, scan face and submit; invoices and tax payment certificates are automatically returned to the business system. Bid evaluation expert labor fee settlement no longer relies on manual invoice chasing.
Hong Kong-listed medical marketing enterprise, hosting over 500 academic conferences annually, cooperating with over 20,000 experts
Experts are mostly non-full-time lecturers,Average time spent queuing and filling out forms for individual invoicing: 2–3 hours, low willingness to cooperate; approximately 70% of experts refuse to bear about 20% of the taxes and fees, rather give up invoicing. Taking 2022 as an example, of the 630 million yuan in revenue, nearly 100 million yuan was lecture fees Invoice not obtained, inflated profits and overpaid corporate income tax by more than RMB 20 million, and was also audited and fined for expenses without invoices. After deploying Kailing's invoice issuance for individuals system:
Arbitrator labor fees have no input VAT invoice, compliant invoice coverage rate 5% → 78%, invoicing for a single entity is shortened from 7 days to 3 minutes, avoiding tax penalties of over 30 million yuan per year.
Average annual labor of 8,000–12,000 person-times, settlement cycle Reduced from 30 days to 3 days, compliant cost charging exceeds RMB 30 million per year, with operational efficiency improved by 80%.
Part-time Chinese teacher labor fees, per-person invoice issuance From 7 days down to 20 minutes, the settlement cycle is shortened by 85%, with annual tax savings of more than 5 million yuan.
Invoice issuance for individuals for photovoltaic rooftop natural person rent, input VAT invoice acquisition ratio 5% → 78%, business in 13 provinces has been launched with a compliant closed loop.
Every matter gets a response, every item gets resolved; reliable in both conduct and work
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