Lingshuitong E-commerce Invoicing Solution: Addressing e-commerce invoicing pain points, supporting Double Eleven shopping festival

At 8 p.m. on October 14, 2024, the Double Eleven presale officially began, with JD.com, Tmall and Taobao launching simultaneously. This Double Eleven lasted 28 days, setting a record for the longest duration in history, sparking a new wave in the e-commerce market and raising expectations across all parties.

During Double Eleven, e-commerce merchants will face an invoicing peak. Kailing Technology, asProfessionalBusiness-Finance-Tax Digitalization Service Provider,CanFor e-commerce fully digitalized e-invoice management business,For youProvides comprehensive solutions.

I. E-commerce invoicing is an irresistible trend

The e-commerce industry needs to adapt to policy changes. The implementation of China Golden Tax Phase IV and the enforcement of the E-Commerce Law clarify the tax obligations of e-commerce operators, including sales activities such as livestream selling. At the same time, platform policies are tightening; for example, JD.com and Tmall require merchants to issue invoices on time, otherwise they face fines, point deductions, or even removal.

The arrival of the era of fully digitalized e-invoices simplifies the invoicing process. Merchants no longer need tax control equipment, invoice type verification, or invoice collection; the system supports dynamic coding and quota management, optimizes invoice services, enables dynamic management of monthly total invoicing amounts, and can also achieve automatic delivery of fully digitalized e-invoices and automatic invoice collection through tax-enterprise direct connection dataization.

II. E-commerce invoicing pain points

Although e-commerce invoicing is imperative, platform merchants face many challenges and have urgent issues to solve in reducing costs and improving efficiency while ensuring compliance.

▪ Difficult collection: e-commerce enterprises operate with multiple entities and platforms, data is scattered, and collection is complex and difficult.

▪ Slow invoicing: numerous platforms, stores, and product categories, complex platform requirements and rules, and slow manual invoicing.

▪ Error-prone: invoicing, product, order information, and product tax codes require manual verification and manual operation. The steps are cumbersome and repetitive, time-consuming, labor-intensive, and error-prone.

▪ High cost: both labor costs and platform hosting fees are high.

▪ After-sales troubles: return orders require manually finding the order number to void/red-reverse and reissue, and forgetting to do so easily leads to tax loss.

▪ Non-compliant: not issuing, missing issuance, and delayed issuance are prone to platform penalties and removal, and under strengthened tax policies, pose hidden risks to enterprises' compliant operations.

III. Kailing Technology·Lingshuitong E-Commerce Invoicing Solution

Lingshuitong Smart Invoice Service Platform provides centralized invoice management for e-commerce enterprises, integrating information silos to optimize business collaboration. With a unified platform to monitor all enterprise invoices, it achieves efficiency improvement, cost reduction, and compliance assurance. At the same time, the platform seamlessly integrates front-end and back-end systems, automates processing workflows, and enhances supply chain collaboration and risk management capabilities. It offers flexibility in multiple organizations, roles, scenarios, permissions, and connections, meeting complex management needs.

IV. Lingshuitong E-commerce Invoicing Product Features Introduction

1. E-commerce invoicing request form

Lingshuitong System synchronizes e-commerce order information through interfaces. It supports selecting individual documents for invoicing, as well as batch invoicing for multiple documents. At the same time, it can automatically split invoices according to preset limits, manually split invoices, or select multiple documents to merge and submit for invoicing.

2. Product information management

Merchants can pre-set product information, and the system matches based on key information such as invoice name and code, thereby achieving fast and accurate automatic invoicing.

3. Automatic invoicing rule settings

Lingshuitong flexible invoicing management allows users to configure invoicing rules based on the specific needs of their respective stores. The system supports setting invoice limits and splitting rules, automatically splitting when the document amount exceeds the set limit. At the same time, users can configure document merging rules to meet the specific invoicing needs of single or multiple document details.

4. Invoice viewing and management functions

Lingshuitong has efficient invoice viewing and management functions, allowing users to conveniently query invoice information corresponding to documents. The system supports one-click red-letter reversal and voiding operations, making it convenient for users to select documents for batch processing. At the same time, users can easily resend electronic invoices to email or mobile phones, and can also export invoice PDF files under the current filter conditions, and support printing paper general invoices and special invoices. In addition, the system provides invoice information export functions, allowing users to export invoice information with or without details as needed, and archive and manage it in Excel format. These functions greatly improve the efficiency and convenience of invoice processing.

5. Statistical reports that meet business operation analysis needs

Lingshuitong can automatically generate multi-dimensional output statistics, helping merchants clearly and accurately understand store operating conditions. The system supports data statistical analysis from different angles, effectively reducing data statistical errors caused by manual operations, thereby improving financial work efficiency and decision-making accuracy. Through automatic generation, merchants can conduct business analysis more efficiently and make wiser business decisions.

V. Help e-commerce reduce costs, improve efficiency, and ensure compliance in the invoicing process

Lingshuitong provides comprehensive invoicing solutions for e-commerce enterprises, with the following value:

① Fully compatible invoicing: compatible with tax disks, Ukey, and fully digitalized e-invoice systems, meeting tax requirements.

② Multi-platform integration: connect mainstream e-commerce platforms to achieve seamless data docking and synchronization.

③ Fast invoicing: has a one-click intelligent invoicing function, automated invoicing, improving efficiency.

④ Rapid return transmission: Automatically transmit invoice information back according to e-commerce platform rules to ensure compliance.

⑤ Intelligent synchronization: Automatically synchronize commodity information to achieve automatic matching of invoicing information.

⑥ Multi-account management: Supports multi-role permission settings, enabling multiple people to collaborate on invoicing and improving team collaboration efficiency.

⑦ Convenient after-sales service: Provides one-click red-letter reversal/voiding and reissuance functions, simplifying the after-sales process.

⑧ Cost control: No limit on the number of orders, stores, platforms, or tax devices, controlling operating costs.

⑨ Multi-data aggregation: Aggregates invoice and tax data from all platforms and stores, providing clear analysis and reports.

With these advantages, Lingshuitong helps e-commerce enterprises improve efficiency, reduce costs, ensure compliance, and optimize financial processes during invoicing. During this Double Eleven, no matter how orders surge, Lingshuitong can help merchants respond easily and achieve automated and intelligent invoicing. It is not only a powerful helper for e-commerce invoicing, but also a key force driving enterprise digital transformation.Choose LingShuiTong to make complex invoicing work simple and tax management more efficient and secure.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.