Kailing Electronic Archives Management System unlocks the code to efficient and compliant corporate financial management

Kailing Electronic Archive ManagementSystem, fully relying on the strong support of national electronic voucher accounting data standards and business-finance-tax policies, and committed to building an electronic accounting archives management system for enterprises that operates efficiently, complies with regulations, is intelligently advanced, and shares resources.

Product functions of Kailing Electronic Archives System

Automatic binding:Able to automatically compile various types of original accounting materials belonging to the same accounting voucher into volumes. In this process, the completeness of archives is also strictly verified, greatly reducing the heavy workload generated by manual archiving. This automatic volume compilation function is like an efficient assistant, accurately and quickly completing the integration and verification of materials, saving a great deal of time and effort for financial workers.

Categorized storage:Successfully achieved separate storage of bookkeeping vouchers and original documents, and cleverly established an index relationship. This significantly improved archiving efficiency and effectively reduced the cumbersome work of voucher binding. For example, when facing massive financial materials, categorized storage allows each voucher and document to quickly find its "dedicated place," facilitating subsequent search and management.

Online audit:Able to effectively respond to evidence chain query needs in various scenarios such as audit voucher sampling, tax bureau letter investigations, and document filing. Whether facing strict internal audit review, letter investigations from tax authorities, or document filing requirements, the online audit function can quickly provide accurate and complete evidence chain information, providing strong support for enterprises' compliant operations.

Invoicing capabilities:Fully support the parsing of fully digitalized e-invoices and the reading of various invoice information. At the same time, it has duplicate checking, authenticity verification and signature verification functions, and can monitor abnormal invoice status in real time, thereby successfully avoiding compliance risks. In invoice management, this function is like a rigorous guard, always protecting the accuracy and legality of invoice information and ensuring that enterprises make no mistakes in invoice processing.

Intelligent signature verification:Embedded with powerful electronic signature verification capabilities, effectively ensuring that important accounting archives from outside the enterprise are not only authentic and reliable but also legally valid. This is like adding a sturdy protective lock to the enterprise's external accounting archives, safeguarding their authenticity and legal validity, giving enterprises greater peace of mind when handling external archives.

Intelligent recognition:It cleverly combines OCR technology and can accurately recognize a wide variety of image materials, greatly improving management efficiency. Whether complex text materials or various types of image information, the intelligent recognition function can quickly convert them into usable digital information, bringing great convenience to enterprise management work.

Image capabilities:Provide powerful functions for image capture and storage of paper archives, and support integration into front-end business systems. This means enterprises can more conveniently convert paper archives into electronic images for management and use, while integration with front-end business systems also makes the entire business process smoother and more efficient.

Archive borrowing:Through a series of rigorous process controls and other means, the compliance of borrowing behavior is effectively ensured. Whether it is a borrowing request from internal personnel or a lawful query from an external institution, the archive borrowing function can meet the reasonable needs of all parties while ensuring archive security.

Electronic warehouse:Powerfully ensures a high degree of consistency between electronic archives and physical archives, and presents the actual situation of the warehouse in an intuitive and clear way. It enables managers to grasp the storage status of archives at a glance and promptly identify and resolve potential issues.

Four-property detection:It fully meets the strict compliance requirements for data authenticity, integrity, usability, and security during archiving. Like a strict quality inspector, it conducts a comprehensive and detailed check of every archived file, ensuring archive quality and compliance.

Full-text search:By entering search keywords, the required information can be quickly retrieved, greatly improving lookup efficiency. Among massive archive materials, the full-text search function acts like a precise compass, helping users quickly find the key information they need.

Kailing Electronic Archives SystemFeature Highlights

Efficient capture and storage of image materials:Achieve electronic collection of paper materials, integrating multiple imaging devices, and front-end business systems can utilize imaging capabilities to automatically recognize multiple file types through OCR.

Automatic compilation of archive materials:Innovative "intelligent matching and automatic bookbinding," reducing voucher matching work and improving financial work efficiency, with built-in automatic bookbinding of related relationships and automatic detection of archive completeness.

Classified storage of accounting archives:The first in the industry to propose a "classified storage" solution, abandoning voucher binding work, supporting warehousing by archive material type, automatically issuing a two-way index table after archiving, and supporting manual checked archiving.

Fully digitalized e-invoice archiving and storage:Automatically generate structured accounting information files, respond to the policy requirements for "fully digitalized e-invoices," generate previewable PDF layout files and structured accounting information files (XBRL), and tag them with instance document labels.

Invoice verification capabilities:Intelligently identify tax-related risks and avoid tax-related risks, including intelligent comparison of historical data, precise identification of blacklisted invoices, monitoring of abnormal invoice status, and automatic identification of fake invoices.

Kailing Electronic Archive ManagementSystemWith powerful functions and notable highlights, it has become a capable assistant for enterprise financial management. It not only keeps up with national policy standards, but also solves many problems for enterprises in innovative and intelligent ways, helping enterprises ride the waves in the digital era and achieve efficient, compliant, and sustainable development.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.