Kailing's one-stop electronic accounting archives solution helps enterprises respond to policy changes

In today's digital era, Order No. 22 issued by the National Archives Administration, the "Measures for the Management of Electronic Archives" (hereinafter referred to as the "Measures"), which officially took effect on November 1, 2024, brings new standards and requirements to the field of electronic archive management. The "Measures" focuses on the authenticity, integrity, usability, and security of electronic archives, and sets detailed normative guidelines for their full-process management. The implementation of this policy undoubtedly brings unprecedented impact and challenges to enterprise archive management work, while also bringing new opportunities.

Under policy drivers, enterprise electronic archive management faces new challenges and new missions. On the one hand, enterprises must directly confront higher management requirements, meaning they need to invest more human, material, and financial resources to build a comprehensive electronic archive management system, ensuring the compliance of electronic archive management so that it operates steadily within the legal framework while safeguarding data security and preventing various potential risks. On the other hand, how to find an electronic archive management path among numerous management models that is both efficient and convenient and precisely meets policy requirements has become an important issue that enterprises urgently need to overcome in the field of archive management.

Kailing TechnologyOne-stop solution for electronic accounting archives

Kailing Technology is committed to providing enterprises with a comprehensive and precise one-stop electronic accounting archives management solution, helping enterprises quickly assess the current status and planning of electronic accounting archives management. From solution design and archive standardization to business process adjustment, it systematically sorts out the digital transformation path of electronic accounting archives and accurately identifies potential issues and room for improvement in enterprises' electronic accounting archives development.

1. Powerful functional system

▪ Efficient storage and query

Achieve electronic storage of accounting vouchers, ledgers, statements, and other data, making it convenient for enterprises to view and analyze financial data at any time. Enterprise personnel can quickly and accurately retrieve required accounting archives, improving archive utilization efficiency and changing the inconvenient access conditions of traditional paper archives.

▪ Intelligent data management

Equipped with automatic classification, recognition, and archiving functions. Can intelligently classify and organize large amounts of accounting data, ensuring archive accuracy and standardization, reducing manual operation errors and cumbersome processes. At the same time, through configuration rules and OCR recognition, achieving automatic matching of vouchers, bank statements, and receipts.

▪ Risk Monitoring and Early Warning

Real-time monitoring of the electronic accounting archives management process, with immediate alerts when data anomalies or tampering risks are found, ensuring the security and authenticity of accounting information.

▪ In-depth data analysis

It is not only an archive storage platform, but can also deeply analyze and mine accounting data, providing management with multi-dimensional financial analysis reports, helping enterprises understand their financial and operating conditions, and supporting decision-making.

2. High-level security assurance

▪ Encryption technology

Use advanced encryption algorithms to encrypt electronic accounting archives, ensuring that archives are not illegally obtained or tampered with during transmission and storage. Only authorized personnel can access and use archives, protecting enterprise trade secrets and financial information.

▪ Backup and recovery

Establish a sound data backup mechanism, regularly backing up accounting archives to prevent data loss caused by hardware failure, virus attacks, human error, and other factors. When data problems occur, rapid recovery is possible, ensuring archive integrity and availability.

▪ Compliant with laws and standards

Strictly follow the regulations and standards of the National Archives Administration and other relevant departments, meeting requirements in archive format, storage period, metadata management, and other aspects, ensuring enterprise electronic accounting archive management is legal and compliant.

3. Good compatibility and scalability

▪ Compatibility

Compatible with electronic files in multiple formats, such as PDF and OFD, facilitating unified management of accounting data from different sources. It also supports integration with other internal management systems of the enterprise, achieving data sharing and collaborative work.

▪ Scalability

As enterprise business develops and management needs change, the electronic accounting archives system has good scalability, can respond to challenges such as enterprise scale expansion and business process adjustments, and provides long-term stable service for enterprises.

Kailing Technology's one-stop electronic accounting archives solutionIt provides all-round protection for enterprise electronic archives management under the new policy environment. It conforms to the requirements of the "Measures for the Management of Electronic Archives" and, with advantages in functions, security, compatibility, and scalability, helps enterprises achieve standardized and efficient electronic accounting archives management in the wave of digital transformation, laying a solid foundation for enterprise financial management and overall operations,YesA reliable choice for enterprises to address electronic archives management challenges.If your enterprise also has electronic accounting archives construction needs, welcome to contact Kailing Technology to obtain detailed solutions:https://www.kailingteck.com/h-col-110.html 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.