After receiving a fully digitalized e-invoice, how do I verify its authenticity?

There are currently two ways to verify fully digitalized e-invoices, as follows:

Method 1:Use the electronic invoice service platform.

Taxpayers may, on the electronic invoice service platform, select in sequence [Tax Digital Account] — [Invoice Verification] to enter the query interface, select "Manual Verification" and fill in the corresponding items according to the actual situation, click "Verify", and the system will display the corresponding invoice verification result.

I. Electronic Tax Bureau—I Want to Handle Taxes—Tax Digital Account

II. Tax digital account—invoice verification.

III. Enter the invoice verification inquiry interface, select "Manual verification" and fill in the corresponding items according to the actual situation, click "Verify", and the system will display the corresponding invoice verification result.

IV. The system supports single and batch verification. If it is a fully digitalized e-invoice, please select under invoice source" electronic invoice service platform, enter the fully digitalized e-invoice number and invoicing date, and click the "Verify" button to view the "Verification Result."

Method 2:UseNational VAT Invoice Verification Platform。

When querying an electronic invoice (VAT special invoice) or electronic invoice (ordinary invoice), a taxpayer needs to enter the "invoice number (20 digits), invoicing date, and total amount including tax" information; when querying a paper VAT special invoice issued by the electronic invoice service platform, a taxpayer needs to enter the "invoice code, invoice number, invoicing date, and invoicing amount (excluding tax)" information; when querying a paper VAT ordinary invoice issued by the electronic invoice service platform, a taxpayer needs to enter the "invoice code, invoice number, invoicing date, and verification code (the last six digits of the invoice number in the password area)" information.

The capability of invoice verification has important value and significance for enterprises, mainly reflected in the following aspects:

Ensure invoice authenticity and prevent financial risks:Through invoice verification, enterprises can verify the authenticity of invoice information and ensure that received invoices are genuine and valid. This helps enterprises prevent financial risks and avoid economic losses from receiving false invoices.

Improve financial management efficiency:The automation and intelligence of invoice verification can significantly reduce the time and effort of manual invoice checking and improve financial management efficiency. Enterprises can complete invoice review and reimbursement processes more quickly and accurately, thereby improving overall operational efficiency.

Supports tax compliance and reduces tax risks:Enterprises need to conduct compliance checks on the invoices they receive to ensure they meet the requirements of tax authorities. Through invoice verification, enterprises can promptly identify and correct non-compliant invoices, reduce tax risks, and avoid legal disputes and fines caused by tax issues.

Optimize supply chain management:In the supply chain, invoices are important vouchers for transactions. Through invoice verification, enterprises can verify the authenticity of invoices provided by suppliers, thereby ensuring the stability and reliability of the supply chain. This helps enterprises optimize supply chain management, reduce procurement costs, and improve product quality.

Supports decision-making:Accurate invoice data is an important basis for enterprise decision-making. Through invoice verification, financial managers can obtain authentic and reliable financial data, providing strong support for enterprise strategic decisions and planning.

In summary, invoice verification capabilities not only help enterprises prevent financial risks and reduce tax risks, but also improve financial management efficiency, optimize supply chain management, and strengthen internal control. Therefore, enterprises should attach importance to invoice verification work, establish a sound invoice verification system, and ensure their steady development.

Kailing TechnologyProvide you with industry-leading invoice management services and solutions such as invoice authenticity verification, consecutive-number invoice determination, duplicate reimbursement checks, header and tax number compliance validation, and electronic invoice signature verification,Help you avoid invoice and tax risks in advance. If you have any questions, please leave a message for consultation.

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.