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Supply chain collaboration management platform

PO, GR goods receipt, supplier invoice · SO, DN delivery note, customer invoice

Connecting the two business chains of procure-to-pay and order-to-cash, enabling orders, logistics documents, and invoices to automatically match within a unified relationship, roll back on exceptions, and be fully traceable.

  • Automatic procurement three-way matching
  • Sales three-document collaborative verification
  • Full traceability of invoice status and relationships
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Automatic procurement three-way matching
Matching
Invoice
Fully Digitalized E-invoice¥ 86,420.00
→
SAP goods receipt notePO 4500102941
SupplierXXXX Co., Ltd.✓ Validated
PO number4500102941✓ Recognized
Material / SpecificationConnector · 5L✓ Unique match
Invoice face amount¥ 86,420.00✓ Difference 0.00
Comprehensive matching results Fully matched · Automatic write-off
2 itemsCore links of procurement and sales
6+Intelligent matching of key fields
3Automatic / Supplementary Matching / Unbinding Mode
100%Full traceability of document relationships

Procurement, sales, and finance-tax collaborate on the same platform

Taking business document relationships as the main line, connecting procurement to payment and order to collection, and uniformly connecting external invoice-tax platforms and internal enterprise systems

Platform collaboration panorama

External invoice and tax platforms and enterprise systems are uniformly connected, and the two document chains of procurement and sales run in the same relationship service.

Business capabilitiesSupplier collaborationCustomer collaborationShared Service Center ProcessElectronic archivesTax managementAnalytical reports
Technical foundationAI / OCRRPAStructured data retrievalES SearchPermission managementPrivate deployment
Flowing light effect indicates data direction Procurement and matching Success and positive closed loop Anomalies and rollbackHover over nodes to view information · Nodes with arrows can directly reach page content

Four pain points in input VAT invoice management

Data disconnection, inefficient verification, missing originals, and lagging status directly increase financial operations and tax risks

01

Data gaps, low system interoperability

Invoice receipt, write-off, and information submission require switching between multiple systems, with a high proportion of offline and paper-based circulation.

02

Difficulty in invoice write-off

Warehousing information and invoicing information rely on manual verification, which is time-consuming and labor-intensive, and invoice aging also depends on offline communication.

03

Non-compliant archiving of electronic originals

Unable to confirm whether the invoice submitted by the supplier is the original; XML, PDF, and OFD are difficult to archive synchronously.

04

Tax risks cannot be monitored in real time

Supplier red-letter reversal, voiding, abnormality, or loss of control status cannot be learned and handled promptly at the first opportunity.

Five major capabilities, opening up the closed loop of input VAT invoice management

From original document acquisition and SAP data synchronization to intelligent matching, exception handling, and report output, every step is traceable

01
Original and status

Invoice collection through multiple channels, with tax status automatically synchronized at T+1

Through the Electronic Tax Bureau, supplier email, and PC upload, it automatically collects purchase invoices and obtains original fully digitalized e-invoice PDF, XML, and OFD files; it synchronizes the latest invoice status daily and identifies risks of voiding, red-ink reversal, abnormality, and out-of-control before deduction.

Automatic email invoice collectionE-Tax Bureau synchronizationPDF / XML / OFDRed-letter reversal status monitoringT+1 Auto Update
View system demo →
Input VAT Invoice WorkbenchT+1 Synced
Input VAT invoiceInvoice status ▾Invoice date ▾
Invoices Received This Month1,286
Pending matching18
Anomalous invoice3
Invoice NumberSupplierInvoice face amountStatus
244110000001XXXX Co., Ltd.¥86,420.00Normal
244110000002North China Precision¥42,680.00Pending matching
244110000003Lianchuang Technology¥19,240.00Red-flushed
PDFXML OriginalOFDTax status updated at 08:30
02
Enterprise data

Integrate with SAP to automatically obtain goods receipt notes and return status

Obtain goods receipt notes, POs, suppliers, and corresponding statuses through SAP interfaces or views, covering receipt, return, and posting, providing a continuous and reliable data foundation for invoice matching.

PO orderWarehousing detailsSupplier listGoods receipt / return / postingReal-time enterprise data collaboration
View system demo →
SAP goods receipt dataReal-time Collaboration
Warehousing receipt detailsPO number ▾Posting status ▾
Synced today246
Goods receipt231
Returns15
Synchronization success 100%
PO / Goods ReceiptMaterial / SpecificationQuantity / AmountStatus
4500102941GR-20250818-01Connector · 5L120 · ¥86,420Posted
4500102976GR-20250818-09Controller · A1780 · ¥42,680Received
4500102814RT-20250818-03Structural parts · M3-12 · ¥6,240Returns
03
Intelligent write-off

Six Key Dimensions, Automatically Completing Invoice and Inbound Detail Matching

Taking supplier, PO, material, specification, unit price, amount, and receipt time as the core dimensions, it reads existing relationships and the remaining matchable amount, and completes a unique match according to the rules; in cases of no PO, non-uniqueness, or timeout, details are not automatically occupied.

SupplierPOMaterial / SpecificationUnit Price / AmountWarehousing timeFully / Partially / Not matched
View system demo →
Intelligent Matching CenterAutomatic write-off
Fully Digitalized E-invoice244110000001¥86,420.00
→
SAP goods receipt noteGR-20250818-01PO 4500102941
SupplierXXXX Co., Ltd.✓ Unique match
PO number4500102941✓ Unique match
Material / SpecificationConnector · 5L✓ Unique match
Unit Price / Amount¥720.17 / ¥86,420✓ Unique match
Comprehensive matching resultsFully matched · Automatically written off
04
Anomaly closed loop

Unified management of manual supplementary matching, return unbinding, and red invoice synchronization

Supports matching invoices to inbound delivery orders, reverse lookup of invoices from inbound delivery orders, manual supplementary matching, and precise unbinding. When returns or red-letter invoices occur, the unified relationship service releases details and recalculates the status of invoices, inbound delivery orders, and POs.

Manual supplementary matchingReturn unbindingRed-letter invoice synchronizationTraceable relationships5-step status recalculation
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Anomalous relationship serviceFull-process traceability
Anomalous tasksRed-letter invoice synchronization unbinding
Pending processing
Invoice 244110000003⇄Warehousing receipt GR-20250812-06
01

Positioning relationshipBidirectional query of invoice / warehouse receipt

✓
02

Accurate unbindingRelease specified goods receipt details

✓
03

Amount rollbackRestore the remaining matchable amount

✓
04

Status recalculationSynchronization of invoices, goods receipt notes, and POs

✓
05

Audit trailRecord the operator and processing reason

Processing
05
Output and analysis

One-stop output of batch printing, summary reports, and original document images

After successful matching, batch printing can be performed alternately in the order of invoices and corresponding goods receipt notes; supports multi-dimensional filtering and export, and unified viewing of invoice details, matching status, original image, and analysis data.

Batch alternate printingSuccessful Write-off ReportWrite-off failure reportMulti-dimensional filtering and exportClosed loop of vouchers and reports
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Input management reportsThis Month
Input VAT Amount This Month¥4.28M↑ 12.6%
Full match rate86%Target 90%
Pending processing18-7 vs. yesterday
Anomalous invoice3Requires priority handling
Last 7 days match rateUnit: %
52686178728681
1.IIThreeIVVSixDay
Matching status distribution
Fully matched86%
Partial match9%
Unmatched4%
Anomaly1%

Key processes of enterprise input VAT invoices

Three types of data sources converge into a unified matching engine, and success, failure, and abnormal status each enter a traceable closed loop

Key processes of enterprise input VAT invoices

After invoices, tax, and enterprise goods receipt data are aggregated, unique matching and anomaly routing are completed step by step based on seven key judgments.

Flowing light effect indicates data direction Procurement and matching Success and positive closed loop Anomalies and rollbackHover over nodes to view information · Nodes with arrows can directly reach page content

Matching, supplementary matching, and unbinding share one relationship service

Present the logic of automatic matching, manual adjustment, stop on failure, and exception rollback step by step according to the original solution process

Matching mode description

Automatic matching, manual supplementary matching, and exception rollback share the same relationship data.

Comprehensive statusUnmatchedPartial matchFully matchedNo PO / Wrong PO
Flowing light effect indicates data direction Procurement and matching Success and positive closed loop Anomalies and rollbackHover over nodes to view information · Nodes with arrows can directly reach page content

Automatic matching logic

Establish a unique relationship only for valid, unoccupied details; on failure, no data is occupied.

Flowing light effect indicates data direction Procurement and matching Success and positive closed loop Anomalies and rollbackHover over nodes to view information · Nodes with arrows can directly reach page content

Unbinding logic handling

Manual unbinding, returns, and red invoice synchronization are all unified into the relationship service, precisely releasing and recalculating status.

Flowing light effect indicates data direction Procurement and matching Success and positive closed loop Anomalies and rollbackHover over nodes to view information · Nodes with arrows can directly reach page content

From data acquisition to report output, key interfaces are clear at a glance

Simulate and present input VAT invoices, warehouse receipts, intelligent matching, batch printing, and management reports according to the original solution's business fields and operational relationships

Input VAT Invoice WorkbenchT+1 Synced
Input VAT invoiceInvoice status ▾Invoice date ▾
Invoices Received This Month1,286
Pending matching18
Anomalous invoice3
Invoice NumberSupplierInvoice face amountStatus
244110000001XXXX Co., Ltd.¥86,420.00Normal
244110000002North China Precision¥42,680.00Pending matching
244110000003Lianchuang Technology¥19,240.00Red-flushed
PDFXML OriginalOFDTax status updated at 08:30
Obtaining originals and red-ink reversal status of input VAT invoicesAutomatically synchronize tax T+1 data every day, identifying voiding and red-letter reversal risks before deduction.
SAP goods receipt dataReal-time Collaboration
Warehousing receipt detailsPO number ▾Posting status ▾
Synced today246
Goods receipt231
Returns15
Synchronization success 100%
PO / Goods ReceiptMaterial / SpecificationQuantity / AmountStatus
4500102941GR-20250818-01Connector · 5L120 · ¥86,420Posted
4500102976GR-20250818-09Controller · A1780 · ¥42,680Received
4500102814RT-20250818-03Structural parts · M3-12 · ¥6,240Returns
Enterprise receipt data acquisitionObtain goods receipt notes, returns, and posting statuses through SAP interfaces or views.
Intelligent Matching CenterAutomatic write-off
Fully Digitalized E-invoice244110000001¥86,420.00
→
SAP goods receipt noteGR-20250818-01PO 4500102941
SupplierXXXX Co., Ltd.✓ Unique match
PO number4500102941✓ Unique match
Material / SpecificationConnector · 5L✓ Unique match
Unit Price / Amount¥720.17 / ¥86,420✓ Unique match
Comprehensive matching resultsFully matched · Automatically written off
Intelligent matching of invoices and goods receipt detailsComplete unique matching by supplier, PO, material, specification, unit price and amount.
Batch printing centerQueue generation
Selected 3 voucher groupsAlternate sorting of invoices and goods receipt notes
01
Invoice

Fully Digitalized E-invoice244110000001

＋
Invoice

Warehousing receiptGR-20250818-01

Matched
02
Invoice

Fully Digitalized E-invoice244110000018

＋
Invoice

Warehousing receiptGR-20250818-09

Matched
03
Invoice

Fully Digitalized E-invoice244110000026

＋
Invoice

Warehousing receiptGR-20250818-14

Matched
Print order: Invoice 1 → Receipt 1 → Invoice 2 → Receipt 2Total 6 pages
Batch printing on demandInvoices and corresponding goods receipt notes are printed alternately in sequence, forming a clear voucher chain.
Input management reportsThis Month
Input VAT Amount This Month¥4.28M↑ 12.6%
Full match rate86%Target 90%
Pending processing18-7 vs. yesterday
Anomalous invoice3Requires priority handling
Last 7 days match rateUnit: %
52686178728681
1.IIThreeIVVSixDay
Matching status distribution
Fully matched86%
Partial match9%
Unmatched4%
Anomaly1%
Multi-dimensional management reportsFilter and export invoice details, matching status, original document images, and analysis data.

Value of building an enterprise input VAT invoice platform

Shift invoice management from manual verification to an automated, traceable, and monitorable business loop

Efficiency

Improve enterprise invoice receipt efficiency

Email and PC upload automatically collect corporate procurement invoices, reducing repeated collection by procurement and finance personnel.

Match

Improve write-off matching efficiency

Multi-dimensional rules automatically check invoices against warehousing details, greatly reducing manual write-off work for finance staff.

Risk control

Real-time monitoring reduces tax risks

Continuously update invoice status, with immediate alerts for abnormal, out-of-control, red-ink reversal and voided cases.

Archive

Complies with policy requirements

Automatically synchronizes original PDF, XML, and OFD files, ensuring compliance of electronic voucher archiving from the data source.

Typical cases

Covers business-finance-tax digitalization scenarios of large enterprises in semiconductors, automotive electronics, and automotive manufacturing

Tongfu Electronics

Tongfu Electronics

Precision manufacturing · 18,000+ employees · launched in August 2025

An integrated circuit packaging and testing service provider, with products and services covering fields such as network communications, mobile terminals, home appliances, artificial intelligence, and automotive electronics.

Project NameInput VAT Invoice Intelligent Matching Project

Implementation Scope

  1. Build an intelligent input VAT invoice matching platform
  2. Achieve electronic retrieval of accounts receivable and payable accounting vouchers
  3. Integrated with SAP and SRM systems
  4. Private deployment
View project value ＋
  • Automatic matching based on PO, material, specification, unit price, amount, and warehousing time
  • Full traceability of invoices, goods receipt notes, and detail relationships, with support for precise unbinding
  • Achieve data collaboration between the invoice platform and SAP, enhancing tax control and original document retention
Beijing Jingwei Hirain Technologies Co., Ltd.

Beijing Jingwei Hirain Technologies Co., Ltd.

Technology manufacturing · 14 branches · Stock code 688326

Founded in 2003, providing electronic products, R&D services, and overall high-level intelligent driving solutions to customers in automotive, unmanned transport, and other fields.

Project NameE-vat Electronic Invoice Management Project

Implementation Scope

  1. The output module is integrated with SAP Billing, covering receipt, processing, issuance, delivery and archiving
  2. The input module is integrated with VIM, obtaining invoices from email and generating basic validation information
  3. Quickly generate payable vouchers and synchronize the original fully digitalized e-invoice
View project value ＋
  • Fast invoice delivery and query of historical invoicing records
  • Batch automatic issuance of fully digitalized e-invoices improves efficiency
  • Automatically collect, verify, and archive invoice data, and complete input VAT certification and deduction
  • Sync PDF, XML, and OFD to reduce cross-department communication costs
Faurecia Automotive

Faurecia Automotive

Automotive manufacturing · 26,000+ employees · Launched in May 2024

Providing automotive manufacturers with innovative products, technical solutions, and services such as seating systems, interior systems, automotive electronics, and green mobility.

Project NameElectronic accounting archives system project

Implementation Scope

  1. Intelligently recognize customer settlement statements and quickly form structured information
  2. Establish matching rules between external settlement statement materials and Billing materials
  3. Connect SAP, Golden Tax, invoice, and Billing data to form management reports
View project value ＋
  • Quickly convert SAP pending invoicing information into the invoice information required by customers
  • Process price differences and quantity differences in a streamlined manner, improving cross-department collaboration efficiency
  • Split and merge Billing according to customer rules to reduce the risk of over-issuance or wrong issuance
  • Connect accounting, invoice, and payment collection data to achieve visual management

Professional and reliable delivery and service assurance

Supports integration with enterprises' existing systems and private deployment, continuously delivering around invoice management processes

Private deployment

Independent deployment

Data does not leave local premises, adapted to enterprise security and compliance requirements.

System-level

SAP / SRM / VIM integration

Connect existing financial and business systems through interfaces or views.

Full cycle

Implementation and service support

Forming a closed loop from rule sorting and go-live delivery to issue tracking.

One-stop

Overall solution

The entire process of invoice receipt, matching, monitoring, printing, reporting, and archiving is connected.

Make input VAT invoices truly match warehousing data

Leave your requirements to get a dedicated plan and product demo, with one-on-one connection by a senior consultant.

National service hotline:010-60974119