Officially in effect! What important contents does the new Archives Law implementation regulations include?

Starting March 1, 2024, the "Implementation Regulations of the Archives Law of the People's Republic of China" (hereinafter referred to as the "Implementation Regulations") officially came into effect. The "Implementation Regulations" consist of 8 chapters and 52 articles, making new institutional arrangements for the development of archives undertakings. This revision of the "Measures for the Implementation of the Archives Law of the People's Republic of China", renamed as the "Implementation Regulations", aims to implement the provisions of the newly revised Archives Law, scientifically and precisely guarantee the effective implementation of the Archives Law, and provide strong legal protection for the innovative development of archives undertakings. We have compiled recent important archives-related time nodes for you:

2023, with large-scale pilots of electronic invoices, the National Archives Administration, together with departments including finance, commerce, and taxation, formulatedGuidelines for Full-Process Electronic Management of Electronic Invoices, the system designs the process and methods for electronic reimbursement, accounting, and archiving of electronic invoices.

January 4, 2024，China Archives News emphasized in a published article, in order to continuously expand the scope of electronic invoice application, the first priority is to continue doing a good job in electronic reimbursement, booking, and archiving of electronic invoices.

January 25, 2024, the "Implementation Regulations of the Archives Law of the People's Republic of China" was officially released.

Starting March 1, 2024, the "Implementation Regulations of the Archives Law of the People's Republic of China" (hereinafter referred to as the "Implementation Regulations") officially came into effect.

This revision of the Implementation Regulations explicitly requires promoting the informatization and automation of archives, specifically involving the following content:

Article 38

Explicit requirements are put forward for government agencies, organizations, and state-owned enterprises and institutions to incorporate archive informatization construction into their own informatization construction plans, strengthen the construction of archiving functions for office automation systems and business systems, and connect them with electronic archive management information systems to achieve full-process management of electronic archives.

Article 39

Stipulate the conditions that electronic archives must meet. They must meet the requirements of reliable sources, standardized procedures, and compliant elements.

Electronic archives shall meet the following conditions:

I.The creator, creation activity, and creation time can be confirmed, and systems for creation, handling, organization, archiving, custody, and transfer are safe and reliable;

II.Full-process management shall comply with relevant regulations and be accurately recorded and traceable;

III.Constituent elements such as content, structure, background information, and management process information meet specification requirements.

Article 40

It stipulates the requirements for electronic archive transfer, receipt, and preservation.

First,It is stipulated that agencies, organizations, enterprises, and public institutions shall regularly transfer electronic archives to archives repositories;

Second,During online transfer, the network and system environment must comply with relevant national regulations. If conditions are not met, transfer may be conducted through storage media that meet security management requirements as stipulated.

ThirdWhen receiving archives, archives shall conduct inspections of authenticity, integrity, usability, and security, and adopt management measures and technical guarantees for long-term preservation.

Article 41

It is stipulated that archives repositories shall keep off-site backup storage for important electronic archives and build disaster backup systems as needed.

Article 42

Requirements are put forward for the digitalization of traditional carrier archives, ensuring the quality and security of archive digitization results.

Article 43

Put forward requirements for the construction of digital archives and digital archive rooms.

Article 44

Clarify the responsibilities of archive authorities in promoting the sharing of archive information resources, and put forward specific requirements for the sharing and utilization of digital archive resources.

With seven ministries and commissions jointly promoting the accelerated implementation of electronic accounting vouchers, it is believed that 2024 will be a year of gradual popularization and rapid development of electronic accounting archives.Establishing an archive informatization process is one of the important trends in modern enterprise management. Through centralized management and optimization of financial document archiving processes, enterprises can improve operational efficiency, reduce costs, strengthen internal control and risk management, and provide accurate data support for decision-making.

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.