What highlight features does the electronic archives system have?

In today's era where the digital wave is surging, archive management has also ushered in unprecedented changes. Kailing Technology's electronic archives system keeps pace with national policies and, with an innovative and professional approach, brings efficient, convenient, secure, and reliable solutions to enterprise financial management.

Complies with national laws and regulations

·Electronic archives nationally recognized

Against the grand backdrop of digitalization, the state has successively issued two key policies on archive management. In the latest revision of the Archives Law, it is clearly stated that electronic archives have the same effect as archives on traditional carriers. The Office of the National Archives Administration also issued a draft for comments on single-set management of electronic archives, symbolizing that archives are permitted to be archived solely in electronic form.

Achieved 100% archiving

·Automatically collect data from heterogeneous systems

Through interfaces, archive data from various heterogeneous systems such as OA, ERP, CRM, and HR can be quickly integrated.

·Support file and data archiving

It not only supports automatic acquisition of archive data, but also supports archiving in the form of attachments, ultimately achieving 100% archiving of data and files from heterogeneous systems.

Archive Files Searchable in 3 Seconds

·Full-text search of archives

To provide convenience for users to consult archives, the system has a full-text search function, supporting queries on archive data and images, and also supporting multi-dimensional conditional retrieval by keyword, organization, time, tags, etc., able to locate target archives within 3 seconds.

·Fast borrowing of archives

Users can directly view or borrow search results; after approval, archive-related permissions are automatically obtained, and users can directly preview or download archive files online.

Electronic archives anti-tampering

·Tamper-proof performance of electronic signatures

With electronic signature technology, archived content such as contract documents, various vouchers, and business documents can be protected from tampering.

Third-party evidence preservation builds the evidence chain

·Third-party evidence preservation and certification can be performed on archives

To further enhance the security and validity of electronic archives, all archived files and data can be stored as evidence in authoritative national notary offices or judicial blockchains, and evidence preservation reports can be issued, covering the electronic signature process, certificate information, authentication records, and evidence preservation information.

Automatic archive inspection

·"Four attributes" detection capability for electronic files & electronic archives

To ensure the authenticity, completeness, usability, and reliability of electronic archives, the system can perform "four-property" testing on them, and automatically generates a report upon completion.

User behavior archiving

·Automatically record user operation logs

All user actions in the archives system are recorded in logs, covering operation types such as archive collection, organization, utilization, retrieval, viewing, downloading, and maintenance.

·Digital signatures can be added to logs for archiving

The system adds digital signatures to these log records and then stores them as evidence again, ensuring that all operations come from the user's true identity and true intent, and that the content is tamper-proof.

Integrated archive portal

·Provide one-stop unified management

Provide a unified entry point that extracts data originally scattered across various functional modules, aggregates it centrally, and then pushes and displays it according to different roles, meeting the archive management needs of ordinary users, archive administrators, and system administrators.

Archive statistics and analysis

·Real-time monitoring of archive usage

The system can perform data statistics on archive receipt, management, utilization, and preservation, providing visualized data dashboards and tabular reports, helping archive administrators grasp the current usage status of the archive system in real time and comprehensively.

ChooseKailing Technology Electronic Archives, saving archive management costs and unlocking the value of archive data. It supports automatic recognition and verification of invoice information, establishes the data relationship between source documents and bookkeeping vouchers, and provides dual management of paper and electronic archives. If your enterprise wants to learn about or begin building an electronic archives system, welcome to contact Kailing Technology!

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.