Must-read for finance professionals: How to respond to electronic voucher accounting data standards? Kailing Technology provides a full-process solution

In May 2025, the Ministry of Finance issued the Notice on Promoting the Application of Accounting Data Standards for Electronic Vouchers (Cai Kuai [2025] No. 9), marking that the comprehensive promotion of electronic vouchers in accounting work has entered a substantive stage. Facing the business process changes and technical challenges brought by the new policy, the finance departments of many enterprises and institutions urgently need a complete, reliable and efficient electronic voucher management solution. With its deep technical accumulation and rich industry practice experience, Kailing Technology has launched an integrated solution covering the entire electronic voucher process of "collection-reimbursement-booking-archiving", helping enterprises smoothly connect with national standards and achieve digital transformation.

I. Financial Challenges Under New Policy Regulations

According to Ministry of Finance requirements, units need to achieve automatic acquisition, parsing, authenticity verification, duplicate verification, and structured processing of electronic vouchers such as fully digitalized e-invoices, and ultimately generate XBRL electronic voucher accounting information files that comply with the Fully Digitalized E-Invoice Standard, completing accounting archive archiving. Traditional manual processing is not only inefficient but also prone to duplicate reimbursement, information distortion, and non-standard archiving, making it difficult to meet the new rules' requirements for data standardization, process automation, and management traceability.

II. Kailing Full-Process Electronic Voucher Solution

With enterprise business-finance-tax digitalization services at its core, Kailing Technology has launched a solution spanning the full lifecycle of electronic voucher management:

1. Electronic Voucher Collection and Management

Through the enterprise document pool function, various electronic vouchers (including fully digitalized e-invoices, fiscal bills, railway electronic tickets, air itineraries, etc.) are automatically collected, supporting the acquisition of digitally signed XML files from multiple channels such as the electronic invoice service platform, email, and QR codes. The system automatically completes parsing, authenticity verification, signature verification, duplicate checking, and header verification, extracts and saves structured data, and generates readable formatted files, which are uniformly stored in the document pool for convenient subsequent business use.

2. Intelligent reimbursement and business collaboration

In the reimbursement step, employees can associate already-collected electronic vouchers, and the system automatically checks for duplicates, validates sensitive words, and validates budgets and expense standards, greatly reducing manual intervention. Through integration with the reimbursement system, electronic vouchers are automatically associated with reimbursement forms and accounting vouchers, ensuring consistency among business, invoice, and financial data and truly realizing paperless reimbursement.

3. Financial posting and accounting treatment

The system supports connection with mainstream financial software such as Yonyou, Kingdee, and SAP, and can automatically generate accounting vouchers based on business type and voucher content. At the same time, it supports the return and association of tax data with financial vouchers, improving accounting processing efficiency and providing a complete data link for subsequent audits and queries.

4. Compliant Archiving and Electronic Archives Management

After voucher bookkeeping, the system automatically generates XBRL electronic voucher data files that comply with Ministry of Finance standards, completes the "four properties testing" of electronic accounting archives (authenticity, integrity, usability, security), and connects to the electronic archives system for standardized storage and management. It supports multiple retrieval, borrowing, and utilization methods, comprehensively improving archive management efficiency.

III. Solution core value

• Comprehensive compliance: strictly follows the Ministry of Finance's electronic voucher accounting data standards, ensuring data legality, authenticity, and tamper resistance;  

• Full-process automation: from collection and parsing to reimbursement and archiving, minimizing manual operations and improving efficiency;  

• Controllable risk: Built-in multiple validation rules to prevent duplicate reimbursement, invoice anomalies, information distortion, and other risks;  

• Data utilization: form structured enterprise data assets, support in-depth query and analysis, and provide data support for management decisions.

The promotion of electronic voucher accounting data standards is both a challenge and an important opportunity for enterprises to achieve business-finance-tax digital management transformation. Kailing Technology is committed to helping finance personnel easily respond to policy changes through technological empowerment and build a standardized, efficient, and intelligent electronic voucher management system. It has served many large enterprises and group customers and possesses rich scenario practice and system integration experience.

To learn more about solution details or to request a system demo, please contact Kailing Technology's professional service team.：https://www.kailingteck.com/h-col-110.html 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.