In the era of digital invoices, Kailing's full-process solution for electronic accounting archives

One-stop digital archiving

Connect the digital chain of process forms, bank receipts, accounting vouchers, and original vouchers, with paperless archiving throughout and one-click automatic generation of compliant electronic accounting archives. The system seamlessly embeds electronic signature functions to ensure archives are tamper-proof, with the entire operation traceable and auditable, building a strong defense for financial data security.

Closed-loop management of reimbursement booking and archiving

In the financial processing workflow, online electronic invoices and offline paper invoices are treated equally, both converted into electronic data through imaging technology. Strictly following electronic accounting archives management standards, from reimbursement initiation to booking and accounting to archiving and storage, a full-process refined management model is created, making every expense traceable.

Intelligent Conversion from Expense Reimbursement Form to Accounting Voucher

The Kailing electronic accounting archives system has strong compatibility. It not only internalizes its own accounting data but can also connect externally with finance, expense control, and various heterogeneous systems, uniformly incorporating diverse electronic voucher files into the archive system and automatically converting them into tamper-proof accounting vouchers, eliminating the risk of data tampering.

Metadata escorts electronic accounting vouchers

Metadata management is crucial to the authenticity, integrity, security, and audit trail of electronic accounting vouchers, so metadata specifications for electronic accounting archives must be established.

Orderly archiving: coordination between directory structure and metadata

Electronic archives support online cloud preservation. Users can flexibly customize filing directories, precisely set metadata, and organize massive data in an orderly manner by fonds and archive classification, archiving to the "archive repository" with one click, achieving organized storage and rapid retrieval of data.

Efficient retrieval: unlocking the online value of electronic archives

Electronic archives open a new era of convenient online use. Users can instantly obtain target archives by entering search keywords, presented clearly in list form. It supports not only conventional search but also full-text search, with simple online application and use processes; dynamic watermarks are added in real time, keeping archive security under control.

Full-process enjoyment: online preview and metadata insights

Provides full-process electronic archives management services, supporting online preview of archive details anytime and anywhere, and one-click browsing of metadata, so users can achieve instant insight and efficient use of information at their fingertips without tedious downloads.

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.