Nationwide promotion of fully digitalized e-invoices: Kailing's integrated fully digitalized e-invoice solution helps upgrade business-finance-tax management

The State Taxation Administration recently officially issued the "State Taxation Administration Announcement on Promoting the Use of Fully Digitalized E-Invoices." The announcement clearly states that starting from December 1, 2024, fully digitalized e-invoices will be officially promoted and applied nationwide. This major decision will inevitably have a profound impact on enterprise expense reimbursement management and e-invoice management, and also strongly marks that China's tax management digital transformation is about to enter a brand-new development stage and embark on a new journey.

1. About Fully Digitalized E-Invoices

Does it have the same legal effect as paper invoices?

Fully digitalized e-invoices are a type of "electronic invoice" under the Measures of the People's Republic of China for the Administration of Invoices, and have the same legal effect as paper invoices.

What advantages do fully digitalized e-invoices have?

▪ Simplified invoice collection process. Fully digitalized e-invoices achieve "medium-free" operation, and taxpayers no longer need to collect dedicated tax control equipment in advance; through the "quota assignment system," the total invoice quota is automatically assigned to taxpayers and invoice numbers are allocated. Based on this, eligible enterprises can basically achieve "invoice upon opening."

▪ Invoicing and using invoices are more convenient. Taxpayers can log in to the nationally unified and standardized electronic tax bureau to perform a series of operations such as invoice issuance, delivery, verification, and purpose selection, enjoying "one-stop" services. Fully digitalized e-invoices add the XML data message format for convenient delivery while retaining PDF, OFD, and other formats, reducing invoice usage costs.

▪ Integrated booking and archiving. By formulating electronic invoice data specifications and issuing national standards for electronic invoices, the full-process digital circulation of fully digitalized e-invoices is realized. At the same time, fully digitalized e-invoices downloaded through the tax digital account contain digital signatures and can be booked and archived without affixing a special invoice seal.

Which specific business invoices are included in fully digitalized e-invoices?

Under the two categories of fully digitalized e-invoices, electronic invoice (VAT special invoice) and electronic invoice (ordinary invoice), according to specific business labels, specific business invoices are currently set for construction services, refined oil, scrapped product acquisition, passenger transport services, freight transport services, real estate sales, real estate operating lease services, agricultural product acquisition, photovoltaic acquisition, collected vehicle and vessel tax, self-produced agricultural product sales, differential taxation, motor vehicles, second-hand vehicles, invoice issuance, tolls, medical services, tractors and combine harvesters, rare earths, etc.

2. Enterprise response strategies

After fully digitalized e-invoices were officially rolled out nationwide, enterprises face a series of thorny problems. For example, during the transition stage, invoice forms are numerous and diverse, and data integration is extremely difficult; tax audits are carried out in real time with intelligent means, imposing extremely strict compliance requirements on enterprises; invoice data volume is growing explosively, and paperless archiving is urgent; business and finance systems are separated from each other, causing data linkage to lag. In view of this, enterprise digital transformation is urgent, and strengthening internal management has also become one of the key measures to enhance market competitiveness.

Kailing TechnologyBusiness-Finance-Tax Digitalization and Integration Solutions

The Kailing Technology LingShuiTong platform deeply analyzes the underlying logic of fully digitalized electronic invoices and carefully customizes a comprehensive integrated solution for group enterprises covering business, invoice, finance, tax, and archives. With the deep integration of digital technology, it drives enterprise business-finance-tax management to achieve process-based, intelligent, and standardized operations across the entire process, and can support separate online deployment of each functional module to gradually advance the transition process, ultimately achieving comprehensive digital-intelligent service coverage.

▪ Leqi Pre-positioning System

Focus on building an efficient digital bridge between enterprises and the tax bureau's Leqi digital open platform, helping enterprises smoothly handle the issuance and use of fully digitalized e-invoices. Effectively support the parallel mode of paper and electronic invoices, helping group enterprises calmly respond to invoice issuance and usage needs in various scenarios during the transition period of dual-track operation.

▪ Output VAT Invoice Management System

Focused on invoice issuance, management, and query functions, aiming to significantly improve the efficiency and accuracy of invoice management. The system can not only greatly improve management efficiency and reduce error rates, but also provide complete data statistics and in-depth analysis functions, providing solid and powerful support for enterprise finance and tax management work.

▪ Input VAT Invoice Management System

Comprehensively provide a full set of input VAT invoice management services, covering multiple key modules such as the input VAT invoice pool, input VAT invoice certification, input VAT invoice risk management, and reimbursement management, fully assisting enterprises in managing input VAT invoices conveniently and efficiently, conducting input VAT invoice deduction operations safely and quickly, effectively preventing potential input VAT invoice risks, and comprehensively advancing the improvement of input VAT invoice management.

▪ Supply chain collaboration management system

Precisely handle the data association logic between orders and invoices, and actively assist core enterprises and suppliers in jointly establishing invoicing rules and invoice issuance methods, greatly improving the overall efficiency of business communication, settlement, and invoice management.

▪ Tax filing management system

Powerfully supports the storage and updating of enterprise basic information, enabling batch intelligent filing of multiple tax types, batch omission checks, and batch verification of tax filing results. At the same time, it conducts comprehensive query, statistics, and in-depth analysis management of tax data, effectively achieving the effective transmission, sharing, and deep application of data value, providing solid support for enterprise management decisions.

▪ Risk control management system

Build a tax risk early-warning indicator system based on multiple dimensions such as business type and tax category, comprehensively strengthen tax risk control, systematically sort out and quantify key enterprise tax risk points, help enterprises build a complete tax risk management system, and enable enterprises to independently carry out self-inspection and self-assessment of tax risks.

▪ Expense Control and Reimbursement Management System

Build a full-process reimbursement management model for enterprises featuring intelligent invoices, intelligent reimbursement, intelligent expense control, intelligent settlement, intelligent bookkeeping, and intelligent analysis, successfully connecting the complete business processes of enterprise consumption, reimbursement, payment, booking, and archiving.

▪ Electronic Accounting Archives System

Strictly follow national archive management standards and specifications, implementing paperless, standardized, normalized, and professional scientific management of electronic accounting materials generated by enterprise accounting systems and other business systems, supporting authenticity, integrity, usability, and security testing across multiple links, and achieving refined full-lifecycle management of electronic archives from collection, organization, appraisal, preservation statistics, retrieval and utilization, all the way to compilation and research.

If your enterprise urgently needs support for business-finance-tax digital construction, welcome to contact Kailing Technology to obtain more detailed solutions!

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.