Under China Golden Tax Phase IV, how should enterprises respond to the era of fully digitalized e-invoices

At a time when the era of fully digitalized e-invoices under "tax governance by data" has already arrived, under the environment of China Golden Tax Phase IV, how exactly should enterprises respond to the era of fully digitalized e-invoices? The output system of the smart invoice management platform built by Kailing Technology, while helping enterprises successfully achieve the goal of issuing fully digitalized e-invoices, also adds many additional values for enterprises.

Why build a fully digitalized e-invoice management platform?

Pain points in issuing fully digitalized e-invoices

Pain point 1:The SAP system is completely disconnected from the Electronic Tax Bureau, and converting Dn/Billing into the information required for invoicing requires a large amount of manual processing。

Pain point 2:Invoicing behavior cannot be uniformly controlled, and phenomena such as over-issuance and incorrect issuance exist; multiple tax numbers and multiple business locations cannot aggregate data or control invoicing behavior。

Pain point 3:Manually classifying electronic invoices by different email templates and sending them one by one is prone to errors; electronic invoices are downloaded one by one from the tax bureau website。

Pain point 4:Lack of monitoring of the full lifecycle of output VAT invoices; after invoicing is completed, data cannot be returned to SAP, and electronic invoices need to be manually saved and archived.

Core Product Functions

·Connect the enterprise SAP system with the Electronic Tax Bureau, breaking down barriers, and automatically process order information to issue fully digitalized e-invoices。

·Adapts to multiple invoicing modes: TXT import invoicing, data interface invoicing, direct connection invoicing, Leqi invoicing。

·Automatic delivery of fully digitalized e-invoices, supporting multiple formats (XML, pfd, ofd)。

Objectives

·Connect SAP delivery notes/Billing with the Electronic Tax Bureau, breaking down barriers。

·Achieve automatic issuance of fully digitalized e-invoices。

·Multi-format（XML，pfd，ofd）Fast delivery to customer email。

·Invoice information and images are automatically returned to SAP。

·Digitally manage enterprise invoicing behavior。

System architecture of the fully digitalized e-invoice management platform

①Connect the Golden Tax system with enterprise ERP systems to achieve automatic invoice issuance and delivery, automatic archiving of XML originals, SAP write-back, and invoice data connecting business orders with financial accounts receivable vouchers。

②Compatible with Golden Tax disks, UKEY, tax control disks, and electronic tax bureaus; unable to switch from paper invoice issuance to e-invoice issuance。

③Fully digitalized e-invoicing login, invoice issuance, invoice download, red-letter invoice confirmation form。

Processing flow of the fully digitalized e-invoice management platform

After the output VAT invoice management platform synchronizes order data from the business system (SAP), it processes DN/Billing data such as merging, splitting, and amount discrepancies according to customer needs and business logic. It automatically matches commodity tax codes and customer invoice titles for output invoicing, and performs pending invoice confirmation. It is compatible with tax control disks, tax-control devices, UKEY, fully digitalized e-invoices, and the Leqi invoicing interface for automatic invoice issuance, and manages delivery of paper and electronic invoices.

Automatic processing of business data, unified management of invoicing behavior, and unified management of invoicing data.

Break down the barriers between output VAT invoices and business systems。

Value of building a fully digitalized e-invoice output VAT invoice platform

1. Breaking down the barriers between business-finance systems and the Golden Tax system

Starting from business contracts as the origin, connecting the full process of invoicing, payment collection, bookkeeping, and archiving,Behavior at each node is traceable and visualized, empowering business operations.

2. Automatic invoicing improves invoicing efficiency

Initiate the invoicing process directly based on the contract list, without opening invoicing software or the electronic tax bureau; the system can use an interface modeAutomatically issue invoices, improving invoicing efficiency.

3. Accurate invoice delivery to improve collection efficiency

Automatically generate electronic invoices in three formats: PDF, XML, and OFD,

Automatically route fully digitalized e-invoices by organizational structure through:Send to sales staff, sales assistants, and the customer side via SMS/email/DingTalk, etc.

4. Issue invoices on demand, improving collaboration efficiency

For pending invoicing information generated from business orders, business staff can, as needed, make secondary edits to the invoicing information within their permission scope; finance conducts online review and invoice issuance for edited orders, and once issuance is complete it is displayed to business staff through the online platform,Traceable throughout the entire process, improving collaborative processing efficiency.

5. Precise data to avoid tax risks

Systematic control of invoicing behavior, with all invoices bound one-to-one to business orders,Eliminate incorrect, under-, or over-invoicing, avoid tax risks, and ensure fully digitalized e-invoice credit is unaffected.

6. Multi-dimensional analysis, real-time statistics

Form multi-dimensional statistical reports to analyze the write-off relationship among contracts, invoices, and receipts from different dimensions,Track data across all dimensions in real time and adjust the focus of business work in real time based on the display of business data.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.