Electronic Accounting Archives System Helps Achieve Paperless Financial Management

01 Archive electronization is unstoppable

Policy-Driven, Effectively Implemented

China Golden Tax Phase IV has already opened a new era of big data tax governance. At a time when fully digitalized e-invoices are being piloted comprehensively, invoice electronification has strongly promoted archive electronification. The deepened pilot of electronic voucher accounting data standards has brought new challenges to corporate financial archive management. Numerous business-finance-tax policies have clarified the direction for corporate business-finance-tax management reform, strongly promoting the digital transformation of corporate financial archive management.

Internally needs to align with development

As reform enters a critical stage, China's economy has entered a "new normal." In a complex and diverse social environment, enterprises need to optimize management processes to cope with the intricate market environment and continuously upgrading regulatory requirements, thereby enhancing core competitiveness and accelerating the pace of informatization construction for corporate financial archive filing management.

02 Kailing Technology electronic accounting archives system

To meet the demand for electronic archiving under the new situation, Kailing Technology's electronic accounting archives system has opened up the "last mile" of electronic voucher reimbursement, posting, and archiving for enterprises, realizing the digital transformation of accounting voucher archiving.

Kailing Technology Electronic Accounting Archives System builds a one-stop service for archives from collection, archiving, use, query, to destruction, achieving automatic collection of electronic archives, multi-document association, and permission control, making enterprise archive management more efficient and more compliant; accelerating the comprehensive integration of enterprise finance, invoices, capital, tax, and data, achieving document-to-document association, cross-query, and data sharing between electronic vouchers and business systems, and helping enterprises fully achieve financial integration.

03 Broader collection scope, real-time pre-archiving

Kailing Technology's electronic accounting archives adopts automatic collection as the primary method and manual upload as a supplementary means, enabling rapid centralized aggregation of mixed paper and electronic bills. It can also perform associations without relying on financial integration, allowing documents to automatically match business processes and thereby achieve real-time pre-archiving.

The scope of its voucher collection covers: accounting vouchers, output VAT invoices, input VAT invoice transaction details, bank receipts, tax filing forms and various other tax reports, as well as enterprise operating reports such as cash flow statements.

04 Visualized data analysis, fully utilize data assets

Through chart-based visual data analysis, the classification status of electronic archives, payment status of invoice amounts, and borrowing status are displayed, while expiration information of archives is also prompted. This ensures that every data asset can be properly utilized, thereby maximizing its effectiveness and providing strong support for enterprise operational decisions.

If your enterprise is considering building electronic archives, welcome to contact Kailing Technology!

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.