Railway electronic tickets are fully implemented, and Kailing promotes the full-process paperless process

Recently, the State Taxation Administration, the Ministry of Finance, and China Railway Group jointly issued Announcement No. 8 of 2024 on the promotion and use of fully digitalized e-invoices in railway passenger transport. The announcement clarifies that starting from November 1, 2024, fully digitalized e-invoices—electronic invoices (railway e-tickets)—will be officially promoted and used in China's railway passenger transport sector. At the same time, the announcement also "encourages buyers, after receiving electronic invoices (railway e-tickets), to realize full-process paperless processing of electronic invoices (railway e-tickets) in accordance with the relevant requirements of the accounting data standards for electronic vouchers."

Currently, the State Taxation Administration and China Railway Group have completed the integration and upgrading of the railway invoice electronic information system, meeting the conditions for nationwide implementation. With the adoption of fully digitalized e-invoices, passengers no longer need to print paper reimbursement vouchers at railway stations, ticket agencies, or self-service machines. This means finance personnel can carry out paperless reimbursement, booking, archiving, and storage based on e-invoices, significantly improving corporate efficiency, and the pilot work on accounting data standards for electronic vouchers will also make great progress.

In fact, as early as 2020, the state began successively issuing a series of policies to standardize the reimbursement, booking, and archiving of electronic accounting vouchers and promote the comprehensive popularization of electronic vouchers.

March 2020

Notice on Regulating the Reimbursement, Booking and Archiving of Electronic Accounting Vouchers

June 2020

The Presidential Order "Archives Law of the People's Republic of China" adds a section on "archive informatization construction"

February 2021

Notice on Further Expanding the Pilot Work on Electronic Reimbursement, Booking and Archiving of VAT E-Invoices

June 2021

"The 14th Five-Year Plan for National Archives Development" points the way to deepening the strategic transformation of archives informatization

April 2023

Notice on Jointly Carrying Out the Deepened Pilot Work on the Accounting Data Standard for Electronic Vouchers

Kailing Technology paperless management of railway electronic tickets

Kailing Technology's LingShuiTong business-finance-tax integrated system has successfully opened up the data flow channels among the business, invoice, finance, tax, and archive modules. After careful refinement through more than a thousand projects and multiple iterations and upgrades, the system now has increasingly complete functions and is more stable. It can help enterprises and institutions achieve one-stop processing of all business functions in the business-finance-tax sector, carry out intelligent operations, and achieve paperless management.

For electronic invoices (railway electronic passenger tickets), the tax system can achieve paperless operations across the entire process of download, reimbursement, accounting, and archiving, not only improving financial processing efficiency but also enhancing enterprise tax compliance and risk control capabilities.

Invoice acquisition:The system invoice pool can directly download railway electronic tickets in XML, PDF, and OFD formats. This integrated operation reduces the workload of frontline staff, not only facilitating audit review but also providing stronger assurance for enterprise compliance management.

Invoice reimbursement:The system also supports quick reimbursement of all invoice types including railway electronic tickets, automatically performing verification, duplicate checking and personalized compliance validation, effectively preventing duplicate reimbursement of fully digitalized e-invoices and effectively avoiding tax-related risks.

Financial bookkeeping:The reimbursement system can generate expense forms and accounting vouchers, with data seamlessly transmitted to financial accounting software. The interconnection of data greatly reduces transactional work and reduces burdens and increases efficiency for frontline finance personnel.

Paperless archiving:After completing accounting processing, invoices, expense forms, vouchers, reports, etc. are archived synchronously, building data push channels among the business, invoice, finance, tax, and archive modules to achieve paperless operation across the entire reimbursement, posting, and archiving process. Subsequent borrowing, inquiry, and return are all handled through online approval, delivering visible cost reduction and efficiency gains for enterprises.

The full implementation of fully digitalized e-invoices in the railway passenger transport sector is another key measure by the State Taxation Administration to promote fully digitalized e-invoices nationwide. While further advancing railway transport services toward digitalization and intelligence, this measure also has a major impact on the full-process digital upgrade of tens of millions of enterprises.

If your enterprise urgently needs a business-finance-tax digital solution, welcome to contactKailing TechnologyGet in touch to book a product demo or learn more about related customer stories.

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.