Essential for enterprise digital transformation, electronic archives drive efficient enterprise development

With the rapid development of information technology, electronic archives have become an important component of enterprise information management. Kailing Technology provides enterprises with advanced and convenient electronic archives management solutions to help enterprises achieve efficient information management and decision support.

01 Application value

Management innovation builds a standardized framework

We are committed to deeply reviewing and standardizing business processes in accordance with the strict specifications of archive standardization, thereby comprehensively improving overall management levels and ensuring that all work is carried out efficiently and orderly.

Lean processes drive a leap in efficiency

To improve work efficiency, we continuously optimize and improve internal processes, reduce unnecessary repetitive work, and ensure efficient use of resources, thereby greatly improving overall work effectiveness.

Integrated business-archive system integration

We implement a comprehensive process integration strategy covering finance, tax, funds, archives, and more. Through integrated system planning, we ensure smooth information sharing and efficient collaboration across departments.

Breaking through boundaries to achieve instant sharing

We adopt a full-lifecycle archive management model, breaking geographical restrictions, achieving comprehensive sharing and real-time updates of archives, and ensuring the real-time nature and accuracy of information.

Paperless office promotes the "dual carbon" strategy

To actively respond to the "dual carbon" goals, we actively promote paperless offices and implement full-process electronic office work and archiving, effectively reducing the consumption of paper materials and contributing to energy conservation and emission reduction.

02 Full-cycle application scenarios

Collection: one-click intelligent capture and automatic classification

According to the customer's actual needs, precisely determine the data collection scope of the front-end system and customize a personalized collection plan. The system can automatically capture front-end system data, improving collection efficiency while ensuring the authenticity, integrity, usability and security of archives. Once data is collected, it is automatically classified according to the system's preset classification plan, ensuring organized information and efficient management.

Organizing: flexible volume formation and automatic archive number generation

The system provides multiple filing methods, including filing by selection, by quantity, by voucher type, and by date, to meet the needs of different customers. After filing is completed, the system automatically generates archive numbers based on the numbering rules established earlier, greatly improving the efficiency and accuracy of organizing work.

Save: secure storage and standardized offline management

Supports multiple deployment methods such as Huawei Cloud, Alibaba Cloud, and private deployment, comprehensively ensuring data security and stability. For offline storage, it strictly complies with relevant regulations such as the Measures for the Transfer and Receipt of Electronic Archives, ensuring long-term preservation and validity of archives.

Utilization: diversified query scenarios, efficient drill-through queries

Based on customers' actual work needs, multiple query scenarios are preset, such as archive query, advanced query, voucher query, account data query, and auxiliary data query. These preset query scenarios make archive utilization more efficient and meet users' diverse query needs.

Disposition: expiration appraisal, destruction with audit trail, compliant handover

When the archive retention period expires, the system will automatically initiate the archive appraisal process. Based on the approval result, the system will process the archives, destroying those that indeed have no retention value. Destruction work requires strict process approval, and a destruction register is automatically generated after destruction. For archive transfer, an application must be initiated and approved before operation, and the system will automatically generate a transfer register for future reference.

Statistics: multi-dimensional data analysis, chart-based display

Supports multi-dimensional statistical analysis such as archive quantity statistics, archive status statistics, and archive utilization statistics. Statistical results are displayed in chart form, providing archive management personnel with intuitive and reliable archive inventory status and management analysis, helping them better grasp the overall situation of archive management.

Kailing Technology Electronic Archives can not only improve enterprise work efficiency but also reduce operating costs. More importantly, it injects new vitality into the long-term development of enterprises. Kailing Technology's electronic archive management solution will become an indispensable part of your enterprise's digital transformation process.

If your enterprise is considering building electronic archives or electronic accounting archives, welcome to contact Kailing Technology!

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.