Quick access guide for fully digitalized e-invoices, master project construction strategies in one go

In recent months, some tax bureaus may have required enterprises through various channels to complete the cancellation of tax control media as soon as possible and connect to fully digitalized e-invoices as early as possible. So how can enterprises quickly and smoothly connect to fully digitalized e-invoices? This has become the biggest problem enterprises need to solve in 2024.

WeFrom the enterprise's perspective,SummarizedImportant considerations at the implementation level of fully digitalized e-invoice construction projects。Enterprises that haven't yet connected to fully digitalized e-invoices, come and save this for learning~

01 Enterprise fully digitalized e-invoice launch, speed is everything

The biggest characteristic of implementing a fully digitalized e-invoice project is "speed," mainly reflected in the following three aspects:

First,The bureau side has requirements. Usually, for enterprises included in the fully digitalized e-invoice (Leqi) pilot, the tax bureau will set clear and urgent switching or launch requirements. Enterprises need to quickly cooperate with the bureau-side requirements, with tight time and arduous tasks.

Second,Enterprises have needs, and in mostRegion, and the switch to fully digitalized e-invoices means the end of the traditional invoice era; however, enterprise business cannot be interrupted by the switch to fully digitalized e-invoices, so from the perspective of enterprise implementation, the switch must be made quickly.

ThirdCustomers have demands, and enterprise invoice management cannot be separated from upstream suppliers and downstream customers. In particular, as downstream customers' demand for obtaining invoices increases, their requirements for enterprise invoicing often become stricter. Enterprises themselves need to issue invoices "quickly," and customers also need to receive invoices "quickly."

02 Multi-department collaboration across business-finance-tax, pooling wisdom and efforts

The implementation of enterprise fully digitalized e-invoices usually requires cooperation from multiple internal departments. Generally speaking, finance, tax, and business departments raise requirements, the IT department is responsible for construction, and the procurement department is responsible for purchasing products. According to the division of labor, the requirements for each department are as follows:

1、 The department proposing requirements must have a big-picture perspective

The switch to fully digitalized e-invoices affects every aspect, and the departments raising requirements play a leading role. Therefore, when organizing requirements, finance, tax, and business departments should not limit themselves to the current processes and models of fully digitalized e-invoices, but should fully consider the needs of subsequently building a smart tax management platform and comprehensively consider the requirements that extended needs such as tax filing, risk control, and data analysis place on invoice control capabilities. They should "dare to imagine, dare to try, dare to propose," and also "communicate more, visit more, practice more."

2、 The department undertaking the project must have execution capability

As the department controlling project construction, the IT department bears great responsibility in the implementation of fully digitalized e-invoice projects. It must not only fully assess the enterprise's actual situation and determine the access plan (electronic tax bureau or Leqi), but also fully consider transition period plans, data backup plans, security, and other issues. At the same time, it must also screen out suppliers that meet the enterprise's compliance requirements.

3、 The project procurement department must be forward-looking

Enterprise fully digitalized e-invoice systems have certain requirements for scalability and flexibility. In addition to conventional invoice service capabilities, suppliers are also required to have overall tax informatization capabilities such as tax filing, risk control, and decision analysis. Therefore, while reasonably controlling the budget, the procurement department should discern suppliers' project construction capabilities, product flexibility, and comprehensive service capabilities, and select suppliers that can meet the enterprise's business-finance-tax digital transformation needs over the long term.

03 Six key capabilities for building fully digitalized e-invoice capabilities

With years of experience in the business-finance-tax industry and multiple successful cases of fully digitalized e-invoice projects, Kailing Technology has deeply summarized the six key capabilities for the successful construction of enterprise fully digitalized e-invoice projects.

1、 Strategic Capability

The degree of emphasis on informatization determines the overall level of project construction. The fully digitalized e-invoice project requires strong support from the enterprise's "top leader," must have strategic planning capability, and requires full cooperation among relevant departments to set practical and feasible construction goals, ensuring the project is both high-level and implementable.

2、 Planning capabilities

Building a fully digitalized e-invoice project is not achieved overnight. Enterprises usually choose a strategy of "unified planning, phased implementation" based on their own development path and informatization level. Therefore, in the early project planning stage, full demonstration and research must be conducted to ensure reasonable planning for each phase.

3、 Coordination Capability

Fully digitalized e-invoice projects usually need to integrate with multiple front-end systems. Since vendors and interfaces of various systems within an enterprise are inconsistent, the project construction faces communication on many fronts. Therefore, enterprises need strong coordination capabilities to balance project boundaries and promote efficient project delivery.

4、 Innovation capability

The special nature of fully digitalized e-invoices no longer relies on professional tax-control hardware. In building fully digitalized e-invoice projects, enterprises need to continuously introduce new technologies and concepts (such as artificial intelligence, big data, etc.) to drive project innovation and development, enabling fully digitalized e-invoices to deliver greater value.

5、 Security capabilities

Tax data is a core data asset of enterprises, including information on production, procurement, payment, suppliers, costs, customers, and more. Tax security has a certain impact on enterprise development strategy, operations management, financial stability, and social reputation. Therefore, the security of tax data is crucial and requires strict protection of system, data, operations and maintenance, and other aspects during project construction.

6、 Service Capabilities

A fully digitalized e-invoice project is a service-oriented project. Large group enterprises usually choose a centralized, shared tax management model. The project builder needs to fully consider the daily work content of roles such as business, finance, tax and IT, while also providing management and decision-making levels with comprehensive services such as data display and analysis and compliance management.

As the infrastructure of China Golden Tax Phase IV, "fully digitalized e-invoices" have epoch-making significance for enterprise tax management. On the one hand, the implementation of fully digitalized e-invoices eliminates the regional restrictions of traditional tax management, greatly reduces enterprise tax management costs, and accelerates the pace of invoice digitalization; on the other hand, through the construction of smart tax projects, including the application of fully digitalized e-invoices, enterprises have fully realized digital operations, digital business-finance-tax, and digital management, promoting the process of enterprise digital transformation.

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.