Henan Xintongdao Logistics | Online invoice issuance on behalf for freight drivers

Enterprise overview

Henan Xintongdao Logistics Technology Co., Ltd. is a technology platform enterprise providing online freight and logistics information services, matching cargo owners with carrier drivers through the platform, with business covering intra-provincial and cross-provincial trunk line transportation.

Business pain points

• Transport capacity and last-mile delivery are highly dependent on individual vehicle owners and individual practitioners, settlements occur per order and per trip, and personnel are distributed across different locations. Cooperating drivers are mainly individuals and individual industrial and commercial households, who cannot issue VAT invoices on their own, and freight settlements have long been completed by cash or transfers to private accounts. Huge freight expenditures cannot be booked as costs, directly increasing the corporate income tax burden
• Drivers come from different provinces, and the freight labor levy rates and individual income tax withholding standards vary across regions. Manual processing is prone to errors and triggers settlement disputes. Freight fees, fuel cards, and road and bridge tolls are paid in a scattered manner, making it difficult to automatically match them with invoice information. Month-end reconciliation workload is enormous and prone to discrepancies and omissions. The logistics industry is a key area for tax-related risk warnings, and a large number of expense payments without invoices and private account transfer records can easily trigger tax inquiries

Solutions

• Connect the waybill, settlement, and invoicing processes. Drivers apply online via mobile, complete facial recognition authentication, and the system automatically calculates taxes and issues invoices, with no need to appear in person
• Built-in freight tax rules for each province and city, automatically calculating and prepaying relevant taxes, avoiding human misinterpretation of policies
• Invoices are automatically linked and archived with waybills, contracts, and payment records, forming a complete business, fund, and invoice evidence chain
• Ultimately enabling freight expenses to obtain compliant invoices and be properly expensed, with driver settlement experience and company payment efficiency improving simultaneously
• At the same time, driver profiles and transport history are accumulated, providing data support for capacity evaluation and long-term cooperation