Individual drivers cannot issue invoices themselves, enterprises cannot obtain input invoices for freight, and flexible employment platforms are under investigation and struggling to continue - Kailing uses the compliant path of "invoice issuance for individuals for drivers providing goods transport services," with one face scan and automatic tax payment, enabling enterprises to stably obtain compliant input VAT deduction vouchers.
Freight is paid, but invoices cannot be obtained—this is not an isolated phenomenon, but a bleeding hole in the entire freight industry every day
Pain points
Pain points
Solution
Results
VAT Law enforcement, flexible employment platforms under investigation, invoice issuance for individual drivers by natural persons becomes the optimal compliance path under the current policy environment
More than 80% of cooperating drivers are individuals or sole proprietors, and freight expenses cannot obtain compliant invoices, so enterprises cannot record them as costs or deduct input VAT.
The previous model of obtaining input VAT invoices through flexible employment platforms has become unsustainable due to regulatory scrutiny over tax compliance issues at some platforms.
Large amounts of cash and private account transfers without corresponding invoices easily trigger "logistics industry tax risk warnings," leading to recovery and fines.
Issue "goods transport services" invoices through the electronic tax bureau as a driver, legally, efficiently, and at scale, replacing non-compliant old models.
Carriers, shippers, online freight platforms, and tax authorities each have their own demands and bottlenecks—the platform straightens out all four parties' matters at once
Ordinary invoices go online, special invoices require tax registration; individual income tax is not withheld at the invoice issuance stage—these freight-specific rules are all calculated for you by the system
Batch import on the enterprise side, mobile self-service on the driver side, with tax bureau connection, tax calculation, payment, and callback all completed automatically in between
Enterprises import in batches by template, or connect via API to the business system to automatically upload waybill data. The system generates issuance applications accordingly and sends invoice issuance link SMS to the corresponding drivers.
Drivers click the SMS link to confirm invoicing. If not logged in, they authorize login with their electronic tax bureau account (SMS verification code verification). If not registered, they are guided to enter information to complete registration—all completed within the invoicing page, with no need to download or jump to other applications.
Drivers upload images of ID cards, driver's licenses, vehicle licenses, transport contracts, etc., complete real-name verification with one facial scan, and the platform automatically fills in invoicing information and submits an issuance-for-individuals application to the tax bureau. Drivers do not need to fill out forms and run errands themselves.
The platform polls the tax authority's review status. After approval, the driver receives a payment notice, confirms the information, and scans the code to pay the tax on the invoice face. If the enterprise needs it, the platform can provide tax payment agency services (automatic deduction from the China Merchants Bank corporate account).
After successful payment, the platform automatically obtains the invoice and returns invoices in PDF, OFD, and XML formats as well as tax payment certificates to the enterprise business system or designated contact, enabling real-time invoice receipt and order-based inquiry on the enterprise side.
Intelligent recognition, nationwide tax rules, five-flow evidence chain, tax payment on behalf, compliance actions embedded into business processes and completed automatically
ID card, driver's license, vehicle license, transport contract, and receipt are recorded by photo, automatically recognized and saved to the database, reducing typing and errors.
Built-in freight levy rates and individual income tax filing standards for each province and city, with automatic adaptation to cross-province differences, avoiding human misinterpretation of policies.
Waybills, weighing, transport contracts, capital flows, and invoices are linked transaction by transaction into a chain; missing items can be checked, and it can withstand penetrating verification under China Golden Tax Phase IV.
Supports Kailing assistance in opening China Merchants Bank corporate account for automatic deduction, or enterprises transferring funds to Kailing for platform payment on their behalf, so drivers do not need to worry about the payment process.
If you don't want to change systems, use standard integration; if you have your own driver app, use embedded customization—both can fit into your existing business
The enterprise business system uploads the waybill, generates an invoice issuance application and pushes a link to the driver. The driver completes registration, login, submission, payment and invoicing on the platform's standard page, with no need for the enterprise to modify the front end throughout the process.
Upgrade based on the enterprise's existing driver app/mini-program: drivers click "Invoice" on the waybill to directly call the issuance-for-individuals interface. The login page can be replaced with Kailing's standard page or built by the enterprise itself, and one successful login can Keep alive for one month, no further facial scanning afterward。
Individual freight issuance is Lightweight model——Drivers issue their own invoices, enterprises obtain input VAT invoices, fast, no qualifications required. If you have a certain scale, want to operate a platform as a carrier, and go Input VAT deduction for self-produced oil and gas and toll fees, then Kailing is more suitable Online freight platform(eight major regulatory functions + regulatory data reporting + value-added services). Two paths, choose according to your business model.
A key logistics enterprise in western Inner Mongolia, with more than 800 self-operated and cooperative vehicles and annual transport volume exceeding 12 million tons
Partner drivers exceed 80% are individuals or self-employed, unable to issue invoices independently, huge freight costs cannot be recorded, with potential annual income tax adjustments exceeding 12 million yuan; manual invoicing for individuals takes 3–5 working days per invoice; drivers come from multiple provinces including Inner Mongolia, Shanxi, and Shaanxi,Collection rates and individual income tax standards vary across locations, manual processing is error-prone; a large number of private account transfers have no corresponding invoices, and for two consecutive years received Tax inquiry After deploying Kailing's "Logistics Freight Intelligent Invoice Issuance and Settlement System":
Every matter gets a response, every item gets resolved; reliable in both conduct and work
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