Jing'an Jiuling Logistics | Compliant invoicing for individual driver freight

Enterprise overview

Jiangxi Jing'an Jiuling Logistics Co., Ltd. is a logistics enterprise in Jiangxi Province engaged in road freight and regional distribution, and has long cooperated with a large number of individual drivers and social vehicles to complete transportation tasks.

Business pain points

• Transport capacity and last-mile delivery are highly dependent on individual vehicle owners and individual practitioners, settlements occur per order and per trip, and personnel are distributed across different locations. External experts, lecturers, and individual practitioners are paid per engagement, with large numbers, wide distribution, and high mobility; individuals need to queue offline and fill out forms to issue invoices on their behalf at tax halls. Individuals' willingness to cooperate is generally low, and if enterprises cannot obtain invoices, they cannot list the costs; white slip bookkeeping is no longer feasible under current regulation
• Invoices and payment records are scattered, making it difficult to match them item by item during project final accounts and audits. Labor remuneration involves withholding and payment of individual income tax, and policies and filing standards vary by region, making manual determination of tax calculation methods prone to error
• When a single event involves many people, the invoice collection cycle is prolonged, directly affecting expense settlement and project closure. Regulatory requirements for cost expenditure vouchers are tightening; expenses without invoices affect pre-tax deductions and also pose hidden risks in audits and compliance inspections.

Solutions

• Provide each individual with a convenient self-service entry, completing identity authentication, amount confirmation, and invoice application in a few steps, eliminating paper forms and offline submission
• The system automatically completes compliance review, invoice issuance, and push; managers can monitor the issuance status of each invoice in real time
• Invoices, payment transaction records, and business vouchers are automatically linked to build a complete business evidence chain
• Ultimately eliminating the manpower input for offline invoice delivery, with expense settlement and project closure cycles shortened simultaneously
• And enabling the enterprise side to keep track of invoicing progress and quota usage at any time, so expense settlement and project closure are no longer held up by invoice collection