Jingshan Light Machinery | Batch Scanning and Comparison Sign-off of Document Images

Enterprise overview

Hubei Jingshan Light Industry Machinery Co., Ltd. was founded in 1957 and listed in 1998 (000821). It is an international intelligent equipment manufacturing enterprise integrating R&D, production, sales, and service. It specializes in high-end non-standard intelligent equipment, with products covering corrugated box packaging equipment, photovoltaic module and cell and silicon wafer intelligent equipment, lithium battery equipment, and automotive parts casting. The company is a domestic leader in corrugated paper packaging machinery, with corrugated board production line equipment sales ranking among the top three globally, and its products and services covering more than 60 countries and regions.

Business pain points

• Product delivery targets include both OEMs and distribution systems, as well as scattered after-sales and spare parts customers, with invoicing needs raised separately according to batches and contract milestones. Standard products are designed for general scenarios, while customers' invoicing standards, document circulation rules, and existing system data structures all have their own characteristics. Direct application may result in mismatched fields and unworkable processes. Personalized requirements are difficult to solve through configuration. Modifying existing business processes to accommodate general products instead increases overall costs and implementation risks. Manual transcription becomes a fixed consumption as business volume grows, and transcription itself is also a source of errors.
• When data standards differ on the two sides, reconciliation requires manual item-by-item comparison, and problems often surface only at month-end. After the rollout of fully digitalized e-invoices, invoice acquisition, issuance, and archiving all need to link with business systems, and fragmented approaches are no longer sustainable.

Solutions

• Complete interface integration on both sides according to agreed fields; invoicing information is automatically passed in from the business system, invoices are automatically issued, and results are automatically returned; business documents correspond one-to-one with invoices, and manual transcription and backfilling are eliminated.
• Adaptation development according to the customer's actual business rules, so existing processes do not need to be changed to accommodate the system
• After integration, data on both sides is synchronized in real time, abnormalities trigger automatic alerts, and reconciliation and traceability no longer rely on manual work
• Ultimately embeds invoicing capabilities into existing business workflows, allowing users to complete all operations within a familiar interface
• And enabling both parties' data to have consistent standards and time points, so business analysis and reconciliation are both built on the same set of data