Kailing Technology signs with Traffic Control Technology to build a rail transit enterprise's UFIDA NC65 and Seeyon OA collaborative automatic invoicing and electronic accounting archives system

Recently, Beijing Kailing Technology Co., Ltd. reached a collaboration with Traffic Control Technology to build integrated digital capabilities for output invoicing and accounting material archiving for rail transit enterprises. The project connects Yonyou NC65, Seeyon OA, and the fully digitalized e-invoice issuance process, and uses the electronic accounting archives system to receive business documents, financial vouchers, bank receipt advices, and invoice materials, so invoicing approval and material archiving advance together along the same business thread.

1. Traffic Control Technology: rail transit operations need connected financial materials

Traffic Control Technology Co., Ltd. is a rail transit overall solutions enterprise whose business covers rail transit signaling systems and related full-lifecycle services. For different business scenarios such as project construction, system delivery and follow-up services, the enterprise must manage contracts, approvals and payments while keeping invoices, vouchers and original business records in correspondence.

In an enterprise environment with multiple parallel systems, a single transaction may first form a sales or accounting record in UFIDA NC65, then go through Seeyon OA approval, and subsequently generate a fully digitalized e-invoice, a bank receipt and an accounting voucher. If materials remain separately in their original systems, finding one complete business chain requires repeated cross-system comparison; as business accumulates, archiving definitions and retrieval efficiency will also be affected.

This Kailing Technology project builds on existing business systems and places automatic invoicing and electronic accounting archives construction in the same business picture: the front end promotes smooth connection among sales invoicing applications, approvals and issuance, while the back end collects, organizes and utilizes related materials according to rules, establishing a clearer digital foundation for the rail transit enterprise's business-finance-tax management.

2. UFIDA NC65 and Seeyon OA collaboration: invoicing approvals integrated into business processes

The project establishes a connection mechanism from business application to issuance around output VAT invoices. After a sales invoicing request is created in Yonyou NC65, the system automatically initiates a Seeyon OA approval process and routes related sales invoicing information along with the process; the approval result is written back to NC65, and approved business then enters the fully digitalized e-invoice issuance step. Finance personnel can verify application, approval, and invoicing status along the original business records.

For situations in actual business such as the correspondence between multiple sales invoices and invoicing applications, and handling after an application is returned, Kailing Technology will configure processes and associations according to Traffic Control Technology's management rules, keeping invoicing actions consistent with business authorization. After output VAT invoices are issued, document materials also enter the subsequent archiving chain, avoiding the situation where "the invoice is issued, but the business basis is scattered across several systems."

This mechanism links Yonyou NC65 business data, Seeyon OA approval results, and fully digitalized e-invoice processing into a continuous chain. It makes automatic invoicing serve the existing approval order and makes the correspondence between invoices and sales business easier to query and verify.

3. Multi-source material collection: linking vouchers, approvals, receipts and invoices

The electronic accounting archives system will connect to accounting vouchers, accounts receivable and payable materials, and related purchase and sales documents in Yonyou NC65; connect to approval documents, process information, contract scans, and attachments in Seeyon OA; and collect bank payment and receipt advices and output fully digitalized e-invoices. The project organizes materials by collaborating with existing systems, so business records do not need to leave their original processes to create a separate ledger.

Collecting materials is only the first step. Kailing Technology will establish configurable matching relationships around associated fields such as document numbers, voucher numbers, invoice information, receipt advice information, and purchase orders and contracts, so that a voucher can trace forward to approval and business basis and connect backward to documents and fund records. Association rules are confirmed according to specific business scenarios, reducing cases where relationships are guessed manually based only on file names.

For materials in different formats, the project also includes processing capabilities such as bank electronic receipt recognition and structured extraction, and overseas invoice recognition, supporting manual correction before entering the archiving process. These capabilities, together with multi-source system connectivity, form the organizing entry point for archive materials, helping finance staff keep materials consistent with business clues when facing complex documents.

4. Archiving, retrieval and borrowing: making electronic accounting materials truly usable

For the daily management of accounting archives, the system will support incremental and periodic archiving, difference handling after material changes, and archive verification by voucher, attachment and status. Archive classification schemes, metadata description items and retention period rules align with the enterprise's business definitions, and authenticity, integrity, usability and security related checks are performed during archiving.

When financial review, internal audit or business queries require retrieving materials, users can search by clues such as voucher, document, project or period and view linked archives online. Borrowing approvals, permission control and operation audit trails make the use of materials traceable; accounting materials move from scattered storage to being linkable, searchable and usable under authorization.

This construction direction aligns with the requirements of the Measures for the Management of Accounting Archives regarding the collection, organization, custody, and use of accounting archives. Kailing Technology combines rule configuration, four-property testing, and daily retrieval capabilities, enabling the archives system to serve both compliance management and practical work, and promoting the continuous accumulation and standardized use of electronic accounting materials.

5. Private deployment and implementation services: turning build value into daily work

This project adopts private deployment, building the electronic accounting archives system in the enterprise's internal environment. Kailing Technology will provide implementation services covering requirements confirmation, system integration, linkage rule configuration, deployment and integration testing, trial operation, user training and acceptance, so that system capabilities fit Traffic Control Technology's existing way of using UFIDA NC65 and Seeyon OA.

For business and finance roles, the automatic invoicing chain helps reduce repeated cross-system information transfer, and archive linkage makes approvals, invoices, receipts and vouchers easier to query along the same transaction; for management roles, permissions, audit trails, retention periods and detection rules support the standardized use of accounting materials. The project value is reflected both in smoother invoicing actions and in materials that can continuously accumulate and serve subsequent verification.

From rail transit operations to business-finance-tax archive management, Kailing Technology leverages its business system connectivity capabilities and electronic accounting archives product practice to help Traffic Control Technology form a collaborative path of "business occurs—approval and invoicing—voucher posting—electronic archiving—authorized use," providing implementable system support for the enterprise's integrated business-finance-tax-archive build.

About Kailing Technology

As a national high-tech enterprise, Kailing Technology focuses on the digital and intelligent transformation of enterprise business-finance-tax and operations management, providing software products, system integration, implementation and delivery, and operational services for various government agencies, institutions, group enterprises, and SMEs.

The company has now formed ten core product lines, including: AI digital employee system, enterprise expense control management system, customer relationship management system, reverse invoicing management system, invoice issuance for individuals management system, electronic archives management system, tax fully digitalized e-invoice Leqi system, tax invoice management system, group tax filing system, and AI OCR recognition system. It is committed to connecting enterprise business, finance, tax, funds, and archive data to help customers improve operational efficiency, business-finance-tax compliance capabilities, and digital management levels.