Kailing Technology signs with Dahao Technology to build a manufacturing business-finance-tax integrated output invoicing management system

When a set of sewing and embroidery electronic control products completes production and shipment, the output VAT invoice cannot simply copy the order amount: product models, customer-agreed names, the invoice face split between software and hardware, as well as discounts and after-sales adjustments, all affect the final invoicing result. Recently, Beijing Kailing Technology Co., Ltd. signed an output invoicing management system project with Zhejiang Dahao Technology Co., Ltd. Based on private deployment and business rule customization, the two parties will connect sales orders, shipment facts, fully digitalized e-invoice issuance and result write-back, creating for manufacturing a business-finance-tax integrated invoicing chain that better fits actual transactions.

1. Zhejiang Dahaotech: Invoicing challenges in electronic control product manufacturing

Zhejiang Dahao Technology Co., Ltd. is a manufacturing enterprise under Dahao Technology engaged in the development, production and sales of embroidery and sewing electronic control systems. Electronic control systems run through the control links of embroidery, sewing and other equipment, and their sales targets, product models and delivery combinations have distinct manufacturing characteristics. When different items such as control boxes, drivers and software materials enter the same sales chain, order information must be accurately converted into invoice content that conforms to business agreements.

The difficulty of this type of invoicing often occurs after shipment and before invoicing: sales orders have already formed, but material descriptions may not be directly usable as invoice face names; different customers have their own agreements on product names and detail display; discounts, returns and exchanges, and price adjustments also change the amount to be invoiced. If sales, finance and tax each handle one segment, the correspondence between orders and invoices requires repeated manual verification.

This collaboration focuses on these specific business nodes. Kailing Technology will use the output invoicing management platform to take on pending-invoice data after shipment, incorporating customer and material rules, invoice face preview, invoice issuance and result return into a unified process, so that manufacturing business forms a clear and traceable invoicing basis.

2. From order to invoice: Invoicing follows after delivery confirmation

The starting point of invoicing is a real order for which shipment has been completed. According to the project collaboration arrangement, after Dahao Technology's CRM side completes shipment status confirmation, it pushes the orders to be invoiced to Kailing Technology's output invoicing platform. The platform retains the original order relationships and completes order processing, invoice preview and review, avoiding duplicate entry of the same transaction by sales and finance in different systems.

After an invoice is issued, the platform returns the structured invoice result and the electronic format file address to CRM, so that business personnel can query the invoicing result from the original order. The original order, invoicing record and invoice file are linked along the same business number, so finance verification no longer depends on scattered screenshots or separately transmitted invoice files.

This link solves the manufacturing connection problem of "shipment completed, invoicing still waiting for data." Sales are based on orders and shipment facts, finance verifies the invoice face on the platform, and tax issuance results return to the business side, so business, finance and tax can collaborate around the same transaction.

3. Invoice face rules: A unified standard for multiple products and multiple customers

The business names of electronic control products do not always equal the tax invoice face names. The project will configure rules around scenarios such as material description cleaning, customer-agreed name mapping, model category identification and technical review materials, so that control boxes, drivers and software materials find the correct names and classifications at invoicing. Software items that need to be invoiced separately will also be handled according to the confirmed business scope.

Quantities and amounts likewise cannot be copied wholesale. The platform will verify according to material details, shipment information and order amount rules, and split invoicing in line with the customer's per-invoice amount requirements; for orders involving discounts, the discounts are allocated to the relevant material lines according to business rules and clearly reflected on the invoice face.

Kailing Technology turns these differences into configurable and reviewable invoicing rules: the sales side retains real product and delivery information, the finance side sees a unified invoice face preview, and the invoicing side executes according to the confirmed basis. This reduces repeated communication for ad-hoc invoice judgments and keeps invoice face content consistent with transaction facts.

IV. Special transactions: returns and exchanges and adjustments are traceable

Not every invoice in manufacturing transactions ends after the first issuance. Returns and exchanges may produce differences, and sales order prices may also be adjusted through business negotiation. The project will include no-difference exchanges, difference exchanges, pure returns and other situations in the corresponding processing flows; when invoiced orders are involved, the original invoice will be linked according to rules and red-letter invoices will be handled.

For special situations such as discounts, loan-item orders and account or amount adjustments, the platform will retain the relationship between the original order, the adjustment basis and the final invoicing result. Finance staff can verify differences during invoice face preview and approval, rather than asking after invoicing "why is this invoice different from the original order".

Only with clear handling paths for exceptional scenarios can manufacturing output invoicing truly enter daily operations. Kailing Technology will support business review through rule configuration and operation traces, so that subsequent reconciliation, red-letter reversal and invoice traceability all have a basis.

5. Private deployment: Invoicing process runs under control on the enterprise intranet

The project adopts private deployment: the output invoicing system runs in Dahao Technology's intranet environment, and order, customer and invoice management data are processed on the enterprise intranet. Kailing Technology will undertake system deployment, basic data configuration, interface integration testing, scenario testing, user training and go-live support, and complete custom development around the invoicing rules confirmed by Dahao Technology.

The project will also support the preparation of application materials, technical adaptation and sandbox integration testing required for Leqi Direct Connection access, and advance production environment verification once access conditions are met. The process of orders entering the platform from CRM and invoicing results returning to the business side remains clear, so that tax access capabilities work with existing sales management.

For Dahao Technology, what the project needs to solve is the collaboration problem of "orders, shipments, invoice faces and results each managed separately"; for more manufacturing enterprises, this is also the most essential link in the digitalization of output invoicing. Kailing Technology will continue to embed compliant invoicing capabilities into real manufacturing business with its business-finance-tax products, understanding of industry rules and system integration capabilities.

About Kailing Technology

As a national high-tech enterprise, Kailing Technology focuses on the digital and intelligent transformation of enterprise business-finance-tax and operations management, providing software products, system integration, implementation and delivery, and operational services for various government agencies, institutions, group enterprises, and SMEs.

The company has now formed ten core product lines, including: AI digital employee system, enterprise expense control management system, customer relationship management system, reverse invoicing management system, invoice issuance for individuals management system, electronic archives management system, tax fully digitalized e-invoice Leqi system, tax invoice management system, group tax filing system, and AI OCR recognition system. It is committed to connecting enterprise business, finance, tax, funds, and archive data to help customers improve operational efficiency, business-finance-tax compliance capabilities, and digital management levels.