Key Points and Access Strategies for Group Enterprises to Adapt to "Leqi Services"

On January 9, the Beijing Municipal Tax Service released the "Guidelines on the Specifications for Leqi Self-Use Direct Connection Services."

For group enterprises, they generally have typical characteristics such as cross-regional operations, a large number of tax entities, complex business situations, and uneven development. How can they better embrace fully digitalized e-invoicesIssueinvoices, applying the "Leqi Service" to complete fully digitalizedIssueInvoice transition and conversion is a topic of widespread concern among tax managers in large enterprises.

I. Technical key points of "fully digitalized e-invoices" and "Leqi Services"

(1) Key points of "fully digitalized e-invoices":

Tax control equipment is canceled; there is no need to issue tax control equipment or manage devices, and online authorization enables immediate use. As a result, taxpayers are no longer restricted by tax control hardware vendors, and the tax authority system is fully open, supporting capable enterprises in "tax-enterprise direct connection."

Format-free; the legal format is based on the XML data file. As a machine language, if taxpayers need human-readable information, they have to rely on machines.

Label-based: no special invoice types or specific industries are needed; specific labels are used to meet requirements, reducing invoice type complexity. For invoice data management, the "fully digitalized e-invoice" already has a basic metadata design, making data aggregation more convenient.

No invoice requisition required; issue on demand. Invoice quota is subject to total control (credit dynamically adjusted based on enterprise activity). At the same time, optimize the format, reduce copies, simplify invoice coding and issuer information, with no limit on the number of invoice lines.

Offline invoicing, supporting offline and batch invoicing for business, and also supporting intranet invoicing.

(2) Key points of "Leqi Service":

Service targets are group enterprises: two types of connected enterprises, direct connection units and user units. Direct connection units are responsible for management, and user units are subordinate or equity-related affiliated enterprises.

Access conditions set certain thresholds: annual operating revenue of 50 million yuan or more, or invoice issuance/receipt volume of no less than 50,000 copies/year, or less than 50,000 copies but invoicing amount of no less than 500 million yuan.

Submit application materials to initiate the access request. Capability subscription includes request, testing, and activation for use; service management includes change, update, renewal, and deactivation.

The E-invoice Service Platform has been fully upgraded to support the issuance of tax-controlled paper invoices, batch invoicing, QR code invoicing, and more.

II. Access advantages of "Leqi Service"

(1) Achieve financial process automation

Based on the tax-enterprise direct connection model of "Leqi Services," enterprises can easily integrate and connect finance and business systems, not only achieving the "business-finance integration" goal of data synchronization and digital collaboration, but also achieving automated management of the full invoice lifecycle, enabling preparation, invoicing, accounting, delivery, and archive management to be completed accurately in one go, effectively avoiding financial risks caused by wrong invoices, false invoicing, and delays.

(2) Driving smart tax upgrades

According to practice with a large number of customers, relying on "Leqi Services," enterprises can carry key business, financial, and tax information through digital invoices, not only covering the entire process and all stages of invoice issuance, management, receipt, storage, and use, but also experiencing future new functions such as direct connection filing and risk warnings as quickly as possible. Through "Leqi Services," enterprises can effectively achieve a comprehensive headquarters-to-headquarters tax-enterprise direct connection tax-related data management center, thereby supporting the establishment of a first-class tax management system and reducing the degree of information asymmetry between tax authorities and enterprises.

(3) Activating supply chain collaboration factors

As the last mile of the digital financial supply chain process, the digital collaborative characteristics of fully digitalized e-invoices can help enterprises build an upstream and downstream settlement collaboration platform. Especially under the multiple service models of Leqi, fully digitalized e-invoices across the entire industry chain will be shared in real time and drive the integration of transaction links across the entire chain from procurement to payment, including order collaboration, receipt and delivery collaboration, invoice collaboration, settlement collaboration, and fund collaboration. While greatly shortening supplier settlement cycles and accelerating production fund turnover efficiency, it further builds a digital supply chain collaboration network.

III. Access pain points and support strategies for "Leqi Service"

Development pain points: a dedicated and professional team is needed for unified design, and as the starting point of enterprise digitalization, it has high requirements for technology selection.

Connection pain points: In terms of connection, taxpayers need to thoroughly study the access guidelines and implement connection R&D measures, which is costly and risky.

Pain points of verification: taxpayers also need to establish a series of basic verification mechanisms to prevent tax risks, such as verification of invoicing limits, verification of taxpayer risks, verification of invoice information, and verification of reversals. If there is any negligence in any of these links, unforeseen tax risks may be triggered.

Operations and maintenance pain points: if policy follow-up and response are not timely, normal production can easily be affected. Especially in an environment where tax authorities frequently upgrade systems, enterprises need to set up a dedicated R&D team to respond at any time. As a large number of enterprises join in the future, interfaces will also become busy, requiring a compensation mechanism to ensure availability.

IV. Access process and switching strategy for "Leqi Service"

From the online application process, it is not difficult to see that although "Leqi Services" upholds the concept of openness and autonomy and provides convenient connection services for all eligible enterprises, for enterprises, the preparation of all materials and the study of connection rules bring huge challenges.

To this end, we not only provided enterprises with system function solutions and architecture solutions, and interpreted and trained on the invoicing capabilities and key details of "Leqi Services," but also formulated a testing plan, including writing test cases, establishing a test environment, executing tests, writing test reports, and reviewing test results.

Of course, before connecting to the "Leqi Service," the switching strategy between old and new processes must also be considered. Since large enterprises span multiple regions, the promotion progress of "fully digitalized e-invoices" in different regions and the time when enterprises obtain pilot qualifications differ, and the promotion and mature application of "Leqi Service" also require a certain amount of time. Thus, this involves how group enterprises formulate a strategy for transitioning from traditional tax-control invoices to "fully digitalized e-invoices."

So,For enterprises that do not meet access conditions or cannot cope with the above difficulties, choosing to use a third-party interface is a feasible solution.

Kailing Technology provides Leqi interface integration services for enterprises. Based on the enterprise's own business processes and software and hardware conditions, it can provide end-to-end business-finance-tax-invoice-archive integrated solutions, establishing a new-generation management system for full invoice lifecycle management from business to finance. It can minimize the complexity of enterprise Leqi interface calls, help enterprises quickly adapt to the transition between new and old invoicing models, meet management needs at different stages under the mix of paper and electronic invoices, facilitate rapid launch of fully digitalized e-invoices, and help enterprises further achieve business-finance-tax digitalization.

Source: internet

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.