Digital transformation opportunities of "fully digitalized e-invoices" and "Leqi Services," has your enterprise seized them?

Starting in December, the fully digitalized e-invoice pilot has achieved full coverage across 36 provinces, municipalities, and autonomous regions, and "Leqi Services" are also closely related to it.

Leqi refers to a platform provided by the State Taxation Administration to eligible enterprises, through direct connection between the tax system and the enterprise's own information system, offering tax-related services such as fully digitalized e-invoices with open rules and unified standards. In other words, Leqi services include basic fully digitalized e-invoice services, centralized smart filing capabilities, and tax information push capabilities, including automated invoicing, deduction, statistical confirmation, smart filing, data pre-filling, and tax-related information push, among other functions, which can promote digital control and collaborative application of enterprise invoice taxation.

However, the Leqi self-use direct connection service has strict restrictions on the access conditions for direct-connection units and user units, mainly targeting medium and large enterprises that meet certain conditions：

On the basis of fully understanding the Leqi platform access guidelines, and in combination with their own informatization capabilities and business process levels, while also considering application development time and investment costs, enterprises can choose independent R&D or entrust a professional third-party company for integration. This helps achieveFully Digitalized E-invoicethe smooth transition of management models in this era, and promote the transformation of enterprise smart business-finance-tax through "direct tax-enterprise connection." However, accessing the Leqi platform also presents some challenges, mainly in business stability, system upgrade costs, and financial management costs.

1. Complexity of business integration situations

Currently, the cost for enterprises to connect the Leqi platform with other systems is relatively high, and business information and invoice informationUnableDirectly linked, resulting in information disconnection at the system level, unable to meet enterprises' complex financial management needs. For example, enterprises need to uniformly collect and aggregate invoices, uniformly manage invoices, uniformly issue invoices for business, match invoices with business, and analyze invoice data online. For enterprises with high information security requirements, such as those involving internal and external network isolation, it is even more difficult to directly handle data conversion between internal and external networks.

2. Adapts to changes in the fully digitalized e-invoice process management method

In the process of transitioning from the traditional paper invoice issuance management model to a process management model adapted to fully digitalized e-invoices, new problems may arise. Especially in the output VAT invoice management of large enterprises, because they involve operating institutions in different regions and fields, the actual invoicing situation is relatively complex, such as the management of "invoicing points."

Under traditional tax control environments, enterprises need to set up multiple invoicing points based on tax control devices, manage the circulation of blank invoices, and assign corresponding operators as invoicing personnel. However, the popularization of fully digitalized e-invoices means invoice issuance and management no longer depend on physical devices, and "invoicing points" can be aggregated at the group level for connection through "Leqi." However, because large enterprises' actual invoicing situations are relatively complex, whether the traditional management system should still be referenced and multiple "invoicing points" set up has become a question.

In addition, the "issuer" of a fully digitalized e-invoice is a traceable actual person's name (as shown in the figure). However, for large enterprises, it is difficult to set a single "issuer". Therefore, it is necessary to consider the construction of the "issuer" system based on actual business conditions, from the perspectives of the customer service system and management control.

3. The cost issue of in-house development investment

Leqi InterfaceofThe logic is relatively complex, and enterprises need to invest substantial effort and time to understand the "Taxpayer Leqi Access Guide" and conduct integration R&D, resulting in high costs. At the same time, tax systems upgrade and change frequently. If enterprises choose to develop integration themselves, when future tax system or Leqi platform interfaces change, they need to equip a dedicated R&D team to respond to interface changes issued by tax authorities. In addition, timeliness requirements for upgrades and updates are very strict. Once changes occur, enterprises need to complete system modifications and integration testing within 30 days. If updates are not timely, normal business operations may be affected.

Kailing Technology Solutions

For enterprises that do not meet access conditions or cannot cope with the above difficulties, choosing to use a third-party interface is a feasible solution.

Kailing TechnologyProvide enterprises with LeqiAPI integrationServices,CanBased on the enterprise's own business processes and software and hardware conditions, provide end-to-end integrated business-finance-tax-invoice-archive solutions and establish a new-generation management system covering the full invoice lifecycle from business to finance.CanTo the greatest extent reduce the complexity of enterprises' Leqi Direct Connection interface calls, help enterprises quickly adapt to the transition between old and new invoicing models, meet management needs at different stages under a mix of paper and electronic invoices, and facilitate rapid go-live for enterprisesFully digitalized e-invoices help enterprises further achieve business-finance-tax digital transformation。

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Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.