Full-process management of fully digitalized e-invoices | How to reimburse, book, and archive fully digitalized e-invoices?

As fully digitalized e-invoices continue to be promoted, enterprises receive more and more fully digitalized e-invoices, and how to reimburse, post, and archive fully digitalized e-invoices has become an urgent problem for enterprises to solve.

①Acquisition and storage

Enterprises can obtain through channels such as email and tax authority websitesFully Digitalized E-invoiceXML digital files with digital signatures; invoice storage: for enterprises with financial digitalization systems or archive management systems, they only need to store the receivedFully Digitalized E-invoiceStoring in the invoice pool is sufficient. For units without reimbursement system support, employees need to manually download to local storage.

②Document signature verification, invoice authenticity verification

ObtainFully Digitalized E-invoiceAfterwards, duplicate checking and authenticity verification must be carried out to ensure the invoice is genuine and usable. Only invoices that pass verification can be reimbursed and recorded, and enterprises must record the verification and signature verification information of the invoice.

③ParsingFully Digitalized E-invoiceXML document

Compared with calling the electronic toolkit provided by the Ministry of Finance for parsingFully Digitalized E-invoiceXML files; if an enterprise has a financial digitalization system, it will be more convenient, more systematic, and more automated. The system parses theFully Digitalized E-invoiceXML files can be automatically stored in the invoice pool.

④Deductions and records

WithFully Digitalized E-invoice's special VAT invoices as an example, generally two situations are discussed: first, invoice deduction,Fully Digitalized E-invoiceAfter the related business is recorded, deduction processing is carried out in accordance with the requirements of the State Taxation Administration; after deduction confirmation, it is saved to the invoice pool with the invoice's deduction information recorded. Second, input VAT transfer-out: after an invoice is deducted, if its purpose changes, the enterprise must perform input VAT transfer-out processing and record the transfer-out information in the invoice pool.

⑤Fund payment

For businesses requiring payment, the fund system can complete fund payment after business processing approval.

⑥Accounting Bookkeeping

Based on reimbursement business information,Fully Digitalized E-invoiceelectronic voucher information, as well asFully Digitalized E-invoiceAccording to standard requirements, the accounting system writes back the status bit information of the electronic voucher; for enterprises with complete digital systems, they can directly followFully Digitalized E-invoiceAccording to standard requirements, write the payment status bit information of the electronic voucher based on the bank receipt.

⑦Archiving preparation

Enterprises can use financial digitalization systems or toolkits provided by the Ministry of Finance to generate structured data files for electronic voucher booking information, and record vouchers, reimbursement forms,Fully Digitalized E-invoice's XML-format electronic files containing digital signatures, structured data files of electronic voucher bookkeeping information, etc., are packaged to form electronic accounting voucher files.

⑧Archive

Enterprises archive the above electronic accounting voucher files in accordance with relevant policies and institutional requirements, facilitating data flow, retrieval, and subsequent internal and external verification.

Kailing TechnologyYesFully Digitalized E-invoiceProvides invoice collection, recognition, authenticity verification and duplicate checking, input VAT deduction, data flow and aggregation, and posting and archiving、Alertand other fullProcess management, helping enterprises prepare to welcomeFully Digitalized E-invoicemake more adequate and professional preparations in this era. Of course, building a full-chain financial digital system takes time; the weaker an enterprise's informatization and digital foundation, the longer it takes. ButFully Digitalized E-invoiceHas already arrived, enterprises' demand forFully Digitalized E-invoicemanagement also needs to be put on the agenda as soon as possible.

Source: internet

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.