Direct connection with hospital HIS systems to issue e-invoices, Kailing Technology empowers digital management of hospital invoices

With the rollout of the fully digitalized e-invoice pilot, the State Taxation Administration has achieved full coverage across 36 provinces, autonomous regions, and municipalities, with tax system reform fully implemented and horizontally covering all industries. However, for private hospitals, there are many pain points, such as being unable to issue invoices quickly due to environmental and venue factors, huge invoice volumes, slow manual invoicing, and difficult financial management.

Kailing TechnologyAdvantages of using the invoicing solution:

▪ Improve payment and invoicing efficiency, achieve online payment and online self-service invoicing, and effectively alleviate congestion at toll windows.

▪ Reduce enterprise costs in invoice issuance, storage, management, and other links.

▪ Achieve connectivity between the medical business system and the tax invoice system, enabling one-click invoicing and simplifying financial management processes.

I. Mobile invoicing solution

Solution applicability:Suitable for online invoicing after online payment, without going to the payment window.

Pros:Patients can directly issue fully digitalized e-invoices through the WeChat official account or mini-program page.

▪ After patients complete payment at self-service payment machines, manual cashier windows, or online payment via the WeChat official account/mini-program, they log in to the WeChat official account/mobile app of the private hospital they visited, bind the citizen card/medical visit card/ID card and other relevant information, and query paid orders。

▪ On the order interface, select the corresponding payment order, confirm the invoicing information, fill in the delivery address (mobile phone number or email), and submit the invoicing request。

▪ After receiving the invoicing request, the system performs verification in the background, automatically issues a fully digitalized e-invoice, and sends it to the delivery address filled in.

II. Self-service kiosk invoicing solution

Solution applicability:Applicable to self-service terminal machines already configured with self-service registration and self-service payment.

Pros:Patients can independently perform registration, payment, and invoicing operations on self-service terminals.

▪ After patients insert their medical visit card/citizen card into the self-service payment machine and pay by themselves, once payment is completed, the self-service payment machine prints a guidance sheet with an invoicing QR code。

▪ Patients use Alipay, WeChat, or other apps to scan the invoicing QR code on the guidance sheet, enter the invoicing page, and submit an invoicing request。

▪ After receiving the invoicing request, the system verifies the authenticity of the order information and sends the request to the invoicing system; after the invoicing system issues the invoice, it is pushed to the user through the platform.

III. Manual counter payment and invoicing solution

Solution applicability:Retain the original payment window while enabling payment and invoice issuance at the payment window.

Pros:In the electronic era, retain the traditional charging model and upgrade the invoicing mode from manual invoicing to one-click invoicing.

Integrate invoicing functionality into medical business-related systems. After paying at the window, the transaction receipt carries an invoice issuance QR code, and consumers can scan it themselves to issue fully digitalized e-invoices; or they can find the order on the payment page or WeChat official account page and submit an invoicing request, with the invoice delivered via the invoicing page or SMS.

▪ One-click invoicing: after the user pays at the manual toll window, the cashier clicks one-click invoicing in the medical system; after the invoice is generated, it is automatically pushed to the consumer's mobile phone SMS, and the WeChat official account page provides historical invoicing records for consumers to download and save again.

▪ QR code invoicing: after the user pays at the manual toll window, the system generates and prints a triage slip with an invoicing QR code; the user scans the invoicing QR code on the receipt and submits an invoicing request; after receiving the request, the system performs data verification, automatically issues a fully digitalized e-invoice, and pushes it to the user.

▪ Order invoicing: After paying at the manual payment window and leaving, users can select a transaction order in the WeChat official account or mini program to initiate an invoicing request; after receiving the request, the system performs data verification, automatically issues a fully digitalized e-invoice, and pushes it to the user.

In the current digitalization of the healthcare industry, Kailing Technology uses technology and innovation to provide precise solutions for private hospitals' document management challenges. Whether it is convenient mobile invoicing, efficient self-service kiosk invoicing, or seamless upgrades of manual counters, each solution fits the hospital's actual scenarios, turning fully digitalized e-invoice issuance from cumbersome to "one-click direct."

With full-scenario technical strength, Kailing Technology helps private hospitals seize opportunities in the era of fully digitalized e-invoices, making invoice management a plus for medical services and injecting smart momentum into hospital operations.

Learn aboutKailing Technology Solutions: start a new journey in digital management of medical invoices：https://www.kailingteck.com/ 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.