Practical! How to Issue and Use: Railway Fully Digitalized E-Invoices and Aviation Fully Digitalized E-Invoices

The Spring Festival is approaching, and the Spring Festival travel rush has already begun. Have you planned how you will travel home? Whether you choose rail or air, fully digitalized e-invoices will bring you a more convenient invoicing and invoice-use experience.

Starting from November 1 and December 1, 2024, railway tickets and China civil aviation passenger transport services have officially rolled out fully digitalized e-invoices nationwide, that isRailway electronic ticketandAir transport electronic ticket itinerary~Compared with traditional paper invoices, it not only improves invoicing efficiency but also reduces costs and optimizes the passenger experience.

1. Improve invoicing efficiency

Automated processing: fully digitalized e-invoices can seamlessly connect with railway and airline ticketing systems to achieve automatic invoicing. After passengers purchase tickets, invoice information is automatically generated and sent without manual intervention, greatly shortening invoicing time.

Batch invoicing: during peak periods (such as holidays and peak tourism seasons), railway and aviation enterprises need to handle a large number of tickets. Fully digitalized e-invoices support batch invoicing, enabling the processing of thousands of invoices at once and significantly improving efficiency.

2. Reduce operating costs

Reduce paper invoice costs: traditional paper invoices require printing, mailing, and storage, with relatively high costs. Fully digitalized e-invoices are completely electronic, saving paper, printing, and logistics costs.

Simplify financial processes: the automated flow of fully digitalized e-invoices reduces the workload of finance staff and lowers labor costs.

3. Improve passenger experience

Instant invoice acquisition: after purchasing a ticket, passengers can immediately obtain an electronic invoice via email or mobile APP, without waiting for mail delivery or counter pickup, greatly improving convenience for passengers.

Access anytime, anywhere: fully digitalized e-invoices are stored in the electronic system, and passengers can view, download, and print them anytime via mobile phone or computer, avoiding the risk of losing paper invoices.

4. Enhance data accuracy

Intelligent verification: the fully digitalized e-invoice system has built-in intelligent verification functions that can automatically check invoice information, reduce human errors, and ensure the accuracy of invoice data.

Information consistency: fully digitalized e-invoices are directly connected to the ticketing system, ensuring that invoice information is fully consistent with ticket purchase information and avoiding information errors or omissions that may occur in traditional invoicing.

5. Convenient for financial management and auditing

Electronified archiving: Fully digitalized e-invoices are stored in electronic form, making it convenient for enterprises to collect, query, and manage invoices, reducing the storage space and management difficulty of paper invoices.

Improve transparency: the full-process traceability of fully digitalized e-invoices makes financial management and auditing more transparent, facilitating internal control and external audits for enterprises.

6. Environmental protection and energy saving

Reduce resource waste: fully digitalized e-invoices require no paper or ink, reducing resource consumption and aligning with the concept of green environmental protection.

Reduce carbon emissions: reduce the printing, transportation, and storage of paper invoices, indirectly reducing carbon emissions and helping enterprises achieve sustainable development goals.

7. Adapts to industry characteristics

High frequency and high liquidity: ticketing transactions in the railway and aviation industries feature high frequency and high liquidity. Fully digitalized e-invoices can quickly respond to demand and adapt to the industry's efficient operating model.

Cross-regional services: railway and aviation services usually involve cross-regional or even cross-border transactions. The electronic nature of fully digitalized e-invoices enables them to be transmitted and processed quickly without geographical restrictions.

8. Supports policy compliance

Aligned with tax reform trends: With the advancement of tax reforms such as China Golden Tax Phase IV, fully digitalized e-invoices have become an important tool for corporate tax compliance. By adopting fully digitalized e-invoices, railway and aviation enterprises can better adapt to policy requirements and reduce tax risks.

Convenient for tax audits: the electronic nature of fully digitalized e-invoices makes tax audits more convenient, allowing enterprises to quickly provide complete invoice data and reduce audit time and costs.

Key points!!Below, we'll use two videos to teach you how to issue and use railway electronic passenger tickets and air transport electronic ticket itineraries~

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.