Ministry of Finance's New Regulations Continue to Advance; Under Deadline Rectification, Electronic Accounting Archives Construction Is Imperative

To implement the relevant requirements of the Accounting Law of the People's Republic of China, the Ministry of Finance recently issued the Work Specifications for Accounting Informatization and the Basic Functions and Service Specifications for Accounting Software, to regulate and guide the correct development of accounting informatization work.

Among them, Article 31 of the Accounting Informatization Work Standards stipulates:Entities shall establish and improve electronic accounting archive management systems in accordance with regulations, ensuring the authenticity, integrity, usability, and security of electronic accounting archives. Structured data files of booking information that comply with electronic voucher accounting data standards shall be archived simultaneously with electronic accounting vouchers. This further points the way for enterprises to build electronic accounting archives.

Basic Functions and Service Specifications for Accounting Software - Ministry of Finance Requirements：Accounting software that was already in use before the two specifications took effect but does not meet the relevant requirements of these specifications shall, from the date the specifications take effect,Within 3 yearsCarry out upgrades and improvements, and meet the requirements.

In today's digital era, the digitalization of enterprise electronic accounting archives has become an inevitable trend. Enterprises need to closely align with the latest policy guidance, rapidly advance the optimization and upgrading of business-finance-tax systems, and fully drive accounting informatization construction to new heights.

Kailing TechnologyFocused on creating a one-stop, all-round, high-precision electronic accounting archives management solution for enterprises. It helps enterprises comprehensively analyze the current state and planning of electronic accounting archives management within a very short time. From careful solution planning and standardized archive processing to reasonable adjustment of business processes, it systematically sorts out the path for the digital transformation of electronic accounting archives and precisely identifies hidden problems and room for improvement in the enterprise's electronic accounting archives development process.

Authentic and complete: comprehensive coverage of data across the entire archive lifecycle.

This system runs through core links such as data collection before archive creation, information integration during formation, security assurance during storage, convenient retrieval during use, and appraisal evaluation and compliant destruction at the end of the lifecycle. Through interfaces connected to external systems, it realizes automatic online collection of materials and automatic matching and association with attached materials, maintaining data integrity. The system classifies and stores files, allowing original files, metadata, and layout files to be viewed and downloaded at any time. During archiving, four-property testing is carried out for accounting materials and reports are generated, effectively ensuring the authenticity, integrity, usability, and security of archives and laying a solid foundation for archive management.

Safe and reliable: building a solid barrier for financial data.

A multi-level, multi-dimensional protection strategy is used to ensure the security of accounting archives during transmission, storage, and use, eliminating security risks such as data leakage and tampering. At the same time, the system focuses on standardizing the design of archive management processes, using built-in rules to perform four-property testing to ensure that files, data, processes, and formats meet regulatory requirements. Archive data backup is lawful and compliant, permissions are set using signature and seal technology, and operation logs are recorded in detail to achieve full-process tracking management. This effectively resolves compliance risks in the archive management process and greatly improves the quality and efficiency of archive management.

Convenient and usable: opening the door to efficient utilization of financial archives.

Supports online borrowing of archives and files. Archive retrieval uses archive information (such as archive number/volume number) as the core clue, equipped with multiple search conditions. Convenient search results greatly improve work efficiency. Features include borrowing code viewing, download, printing, and system return reminders, making archive borrowing management more orderly and efficient, providing strong support for daily enterprise operations.

Standard compliance: leading the way in the standardized development of financial archives.

Kailing electronic accounting archives strictly follows the Accounting Informatization Work Standards and other relevant regulations and standards, ensuring the synchronized filing of electronic accounting vouchers and structured data files of posting information. During product design and development, the standardization and normativity of accounting data are fully considered, providing solid support for enterprises' compliant operations and reducing their compliance risks.

Kailing Technology has accumulated rich service experience in many industries such as automotive, finance, information software, pharmaceuticals, and new energy. Whether in technological R&D innovation or service quality improvement, Kailing Technology is oriented toward meeting customer needs, striving to add more value for customers and continuously winning customer recognition and trust.

If your enterprise has electronic accounting archives construction needs, welcome to contact Kailing Technology:https://www.kailingteck.com/h-col-110.html 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.