Interpretation of the Measures for the Management of Electronic Archives (VII): Opening and Utilization, Interpretation and Implementation

Decree No. 22 of the National Archives Administration, the "Measures for the Management of Electronic Archives," officially took effect the day before yesterday. To help everyone deeply understand the specific intent of the provisions, the scope of implementation, and practical operations of the "Measures," we have specially prepared a series of short articles interpreting and analyzing the "Measures for the Management of Electronic Archives." Today, we continue to discuss Chapter 6 of the Measures for the Management of Electronic Archives: openness and use, and Chapter 7: interpretation and implementation.

Chapter 6It specifies in detail the requirements for the opening and utilization of electronic archives, aiming to improve the social value of electronic archives while regulating their security and legality during utilization.

Article 31 - Basic Requirements for Opening Electronic Archives

Article 31 emphasizes that the opening of electronic archives should comply with relevant national laws and regulations, and archives are responsible for regularly publishing catalogs of opened electronic archives through websites or other channels. This clause ensures the legality and standardization of the opening of electronic archives, enhances the social accessibility of archives, and allows the public to learn about the contents of opened archives more conveniently.

Article 32 - Establishing an Electronic Archives Utilization System

Article 32 requires all types of organizations to establish and improve electronic archives utilization systems and to provide convenient and secure electronic archive services through government networks, the internet, and other channels. This clause ensures the efficiency and security of archive utilization, enabling archive resources to broadly serve society through multiple network channels and improving utilization efficiency.

Article 33 - Code of Conduct for the Use of Electronic Archives

Article 33 sets specific requirements for users' conduct, prohibiting unauthorized copying, tampering, and other acts, and safeguarding national interests, public interests, and other lawful rights and interests. This provision avoids archive abuse and harm to interests, and helps ensure the integrity and authority of archive data in the process of opening and use.

Article 34 - Building a Service Platform for the Utilization of Digital Archive Resources

Article 34 requires organizations to establish corresponding network-based digital archive resource service platforms for different service targets and utilization scopes. This requirement supports the diversity and applicability of utilization platforms, covers different user needs through multi-level services, and further improves the convenience and reach of archive utilization.

Article 35 - Using Information Technology to Develop Archive Resources

Article 35 encourages the use of artificial intelligence and other information technologies for archive compilation and research, exhibitions, and thematic database construction. The development of digital archive resources helps realize the value-added use of archive resources, enhances the forms and depth of archive utilization through modern technology, and meets the diversified needs of modern society for archive information.

Article 36 - Promoting the Sharing of Digital Archive Resources

Article 36 stipulates that archive authorities must promote the sharing of digital archive resources and support cross-regional, cross-level, and cross-departmental utilization. This not only improves the comprehensive utilization rate of archive resources, but also promotes the collaborative sharing of archive information resources, maximizing archive utilization efficiency.

Summary

Chapter 6 comprehensively regulates all aspects of the opening and utilization of electronic archives. It ensures that in the process of opening and utilization, electronic archives can both meet social needs and comply with security and legality requirements.

Chapter 7It stipulates the interpretation authority and implementation time of the management measures, ensuring they have legal effect.

Article 37 - Interpretation Right

Article 37 clarifies that the interpretation right of the Measures for the Management of Electronic Archives belongs to the National Archives Administration. This clause safeguards the authority and uniformity of the administrative measures. In practice, the National Archives Administration has the right to interpret relevant clauses, ensuring the standardization and consistency of electronic archives management.

Article 38 - Implementation Date

Article 38 stipulates that these Measures shall take effect on November 1, 2024, clarifying the effective date and providing sufficient preparation time for all organizations and archives to complete the adjustment and improvement of electronic archives management systems in accordance with the regulations.

Summary

Chapter 7 regulates the implementation of the administrative measures. It provides a guarantee for the authority of the measures, clarifies the effective date, and helps all units prepare for electronic archives management before this date.

Closing remarks

Against the backdrop of the current rapid development of digitalization and informatization, the standardization and practice of electronic archive management are gradually becoming key to ensuring archive information security and improving archive management levels. Through the interpretation of each chapter of the National Archives Administration Order No. 22, the Measures for the Management of Electronic Archives, one can see the state's systematic requirements for full-lifecycle management of electronic archives—from document organization and archiving, transfer and receipt, to preservation and disposal, opening and utilization. National policies provide a comprehensive guiding framework for various organizations and archives. This not only ensures the authenticity, integrity, and security of electronic archives but also enables archive resources to create greater social value through open sharing.

These regulations clarify the standardization direction of archive management, requiring various organizations to implement long-term preservation and secure utilization of electronic archives. At the same time, we recognize that with the development of new-generation information technology, the construction of archive management information systems and network platforms requires continuous upgrading, and the application of AI, big data, and other technologies will bring broader prospects for the development and utilization of archive resources.

In the future, electronic archive management will become an important part of building smart archives. With the support of national policies, organizations and archives should seize the opportunity of information technology innovation, continuously optimize the technology, systems, and talent support system for electronic archive management, promote the modernization of the archival cause, and provide society with more efficient, convenient, and trustworthy archival services. This series of interpretations is intended to provide reference for research and practice in related fields, promote the implementation of the electronic archive management system, and enable archives to better serve the overall work of the Party and the state as well as the vital interests of the people.

Source: internet

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.