Kailing Electronic Accounting Archives System, Leading a New Era of Intelligent and Efficient Archive Management

With the continued implementation of fully digitalized e-invoice policies, the requirements for standardizing enterprise electronic archive management have also become clearer and more explicit. Under strong policy guidance, more and more enterprises are beginning to build electronic processes for invoice reimbursement, posting, and archiving, further promoting the digital transformation of enterprise finance.

Kailing TechnologyTaking the pain points and needs of accounting electronic archives management as the entry point, provide enterprises with a full-lifecycle management solution for electronic accounting archives，It not only helps enterprise finance meet national compliance requirements, but also improves the efficiency of archive management and processing, thereby reducing the workload of finance personnel.

Digitization of paper archives achieves full-process paperless management

▪ Supports collection methods such as manual import, barcode scanner collection, scanner collection, and mobile entry.

▪ Supports API collection, database collection, and integration solution library interface collection methods.

▪ Supports collection from historical paper to electronic conversion, full-document OCR recognition, and intelligent classification.

▪ Supports pre-archiving functions such as archive classification, manual/automatic component assembly, manual/automatic volume assembly, arrangement and cataloging, and automatic detection.

Highly reliable and highly secure storage management

▪ Highly reliable preservation of all types of electronic archives for over 50 yearsand above。

▪ Apply leading technology to ensure zero tampering in long-term storage of various electronic archives.

▪ Supports data backup, regular inspection, traceable leakage prevention, storage alerts, dynamic watermarks, electronic signatures, password policies, format conversion, and management of different media.

▪ Provides an integrated physical management solution, covering warehouse management, boxing and shelving to borrowing and outbound delivery, effectively transforming traditional warehouses into online warehouses.

Electronic archives management supports the latest government standards and specifications

▪ Fully supports the Archives Bureau's "DA/T 94—2022 Electronic Accounting Archives Management Specification" and complies with the Ministry of Finance's latest pilot specifications and standards for electronic accounting vouchers.

▪ During archive receipt, the system automatically conducts four-property testing of archive authenticity, integrity, usability, and security.

▪ Supports manual appraisal of low-value archives, periodic appraisal, expiration reminders, appraisal disposal, archive destruction, etc.

▪ Supports offline/online archive transfer.

▪ Supports file confidentiality classification and file confidentiality authorization.

▪ Supports the implementation of a single-set system process control framework and standards for electronic accounting archives, supporting paperless circulation and archiving throughout the entire process for electronic accounting vouchers such as electronic invoices, electronic fiscal receipts, and electronic customs declarations.

Intelligent Archive Retrieval for Fast Access

▪ Supports archive classification search, comprehensive search, full-text search, and advanced search for quick access.

▪ Supports electronic archive borrowing, paper archive borrowing, in/out warehouse management, and automatic return reminders upon expiration.

▪ Supports archive compilation and research, knowledge management, push management, copy management, and mobile access.

▪ Supports statistical analysis of archive utilization, including query statistics, borrowing statistics, work statistics, and annual report statistics, meeting the archiving needs of key accounting materials for various enterprises and flexibly handling access scenarios such as project applications, tax audits, and annual audits.

Product Value

▪ Help enterprises upgrade from paperless processes to business-finance-tax digital asset management.

▪ Simplify organization and improve work efficiency. Compared with traditional archive organization, electronic archive organization reduces document-voucher matching, binding, and other processes, increasing work efficiency by 90%.The above。

▪ Convenient borrowing and rapid response. Electronic archive borrowing relies on intelligent data retrieval. Compared with traditional paper archives, borrowing efficiency is increased by 90%The above。

▪ Reduce printing, save space, and store data in the cloud, saving paper and archive storage space for the company.

▪ Free up finance staff energy; archive management requires only one person to complete, freeing manpower for higher-value financial work and creating greater benefits for the enterprise.

Kailing TechnologyElectronic accountingArchive system, enter a new era of archive management. Archive management is smarter, more efficient, and more reliable. Click the link to view details and contact us for a trial:https://www.kailingteck.com/h-col-110.html。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.