With full popularization and application of electronic vouchers, Kailing's integrated solution comes to help

In accordance with the requirements of the Outline of the 14th Five-Year Plan for Accounting Reform and Development to advance accounting digital transformation, the Ministry of Finance, together with the State Taxation Administration and 9 other ministries and commissions, has continued to advance the pilot work of deepening the accounting data standards for electronic vouchers since 2022. Taking the deep integration of digital technology and business-finance as the starting point, it promotes the transformation of financial management from informatization to digitalization and intelligence, promotes paperless and ecological accounting construction across society, lays a solid foundation for society to build a new data-driven management model and promote industrial development and digital innovation, and supports the development and transformation of the national governance system and governance capacity.

▪ Issuing end

From the issuance side, the key to promoting the accounting data standards for electronic vouchers is a sufficient and effective supply of standards-compliant electronic vouchers. By the end of 2023, fully digitalized e-invoices had been rolled out nationwide; in January 2024, the issuance scope of fully digitalized e-invoices (air transport electronic ticket itineraries) was expanded to 39 passenger airlines nationwide and 165 civil aviation sales agency enterprises with large issuance volumes; expanding the supply of fully digitalized e-invoices (railway electronic tickets) is also on the agenda. The problem of insufficient and unbalanced supply of standards-compliant electronic vouchers will soon be completely resolved. Ministry of Finance documents have also repeatedly emphasized that the issuance side should increase the ways to obtain electronic vouchers, so as to "meet the needs of pilot receiving-side units and individuals for routine access to electronic vouchers."

▪ Receiving end

From the receiving side, Ministry of Finance documents encourage all qualified subordinate units to "test wherever possible"; units not included in the pilot scope but qualified are encouraged to voluntarily participate in deepening the pilot work after filing. At the same time, all pilot units, including newly added pilot units, are required to achieve routine processing and operation of pilot electronic vouchers by the end of June 2024.

With the full rollout of electronic voucher accounting data standards, the business-finance-tax IT industry will usher in a new round of development opportunities.

Kailing TechnologyElectronic Voucher Overall Solution

With the influence of the national green and low-carbon strategy, the state continues to promote the reform of fully digitalized e-invoices and the accounting data standards for electronic vouchers.Kailing TechnologyThe electronic voucher overall solution is based on enterprises' existing business systems to achieve paperless management at each stage. The built electronic accounting archives platform completes archive data push from each business system, realizes electronic accounting archives, and improves archive management efficiency. It adjusts and optimizes enterprises' paperless management processes, realizes full lifecycle management functions of electronic archives including collection, organization, archiving, management, application, and destruction, improves the operational efficiency of finance personnel and archive management personnel, and reduces enterprises' operating costs.

1. Key handling points and difficulties

▪ Pilot for all invoice types

All pilot entities shall, based on actual business operations, comprehensively carry out pilot work for 9 categories of electronic vouchers.

▪ Electronic Voucher Signature Verification & Authenticity Verification

Before reimbursement and booking, the receiving-end pilot entity needs to perform signature validation or authenticity verification on the received electronic voucher files to ensure the files' source is legal, authentic, and not tampered with.

▪ Generation of booking information file

Pilot units at the receiving end shall, after the accounting bookkeeping corresponding to the reimbursement business is completed and before the accounting voucher is archived, use the toolkit to generate a structured data file of bookkeeping information according to the actual bookkeeping situation.

▪ Acceptance criteria

Pilot units at the receiving end can accurately parse the structured data in electronic vouchers and automatically perform accounting processing such as reimbursement and bookkeeping. Before the accounting voucher is archived, according to the actual bookkeeping situation, generate a structured data file of bookkeeping information and archive it.

2. Full-process standard solution

3. Overall Product Solution

4. API solution - electronic voucher collection and processing

▪ Electronic Voucher Parsing\Signature Verification

The enterprise invoice pool supports download, signature verification, parsing, and storage of 9 types of pilot invoice types, and outputs them to enterprise business systems through a unified interface.

▪ Pre-service for electronic voucher booking information

Supports integrating invoice information, business information, accounting information, and income tax information of electronic vouchers to generate bookkeeping information voucher files, in XML format compliant with the Ministry of Finance's XBRL standard。

In today's booming digital economy, the digital transformation of the accounting industry has become an inevitable trend. In August 2024, the Ministry of Finance revised and issued two important documents, the Accounting Informatization Work Standards and the Basic Functions and Service Standards of Accounting Software, providing a strong institutional foundation for the comprehensive promotion of electronic voucher accounting data standards.Guarantee. From informatization to digitalization and then to intelligence is a process that enterprises inevitably undergo in digital transformation, and in the era of tax governance by data, electronic vouchers have achieved full digitalization, driving enterprises to accelerate their pace of digital transformation.

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.