Lingshuitong: Enabling Full Invoice Lifecycle and Integrated Business-Finance-Invoice-Tax-Archive Management

As the national Golden Tax Project continues to advance in depth and fully digitalized e-invoices become increasingly widespread, "managing tax by invoice" is gradually shifting to "tax governance by data," and invoice management digitalization has become an inevitable trend.

Currently, organizations face many challenges in invoice management efficiency and compliance:

Pain Points of Output Invoicing:In the case of manual invoicing, organizations need to handle massive and cumbersome reconciliation work. Once errors occur or invoicing is not timely, it is highly likely to cause payment collection delays, further affecting the smooth operation of enterprise funds. In addition, the large number of invoicing outlets makes it extremely difficult to collect invoicing data, and headquarters find it hard to exercise real-time control over the invoicing status of each branch.

The pain of input invoice collection:Managing paper invoices and fully digitalized e-invoices together is difficult, and expense reimbursement consumes a great deal of employee effort. Under the manual payment model, the steps are complex, occupying a large amount of finance staff working time, and human payment errors may also occur.

The pain of tax filing:Financial and tax filing data is scattered and difficult to collect; the filing process is cumbersome and relevant policies need to be sorted out in a timely manner. Moreover, after filing is completed, missed filings and tax payment results still need to be checked in batches, changing the manual production mode of statistical reports.

Pain Points of Risk Control:There are many invoices and risks are dispersed, requiring timely tracking. At the same time, automatic risk warnings for upstream and downstream enterprises are also needed to grasp policy changes in real time.

In view of this, organizations urgently need a unified andAn invoice management platform that collaborates with business。

Based on the organization's needs,Kailing TechnologyProudly launchedLingshuitong Smart Invoice Management Platform. The platform centers on full-process invoice digitalization—issuance, transmission, receipt, reimbursement, booking, and archiving—and through interconnection with business systems, helps organizations achieve integrated business-finance-tax-invoice-archive construction, running through the entire business process, enabling integrated management of every transaction and invoice, so that every invoice is traceable.

I. Output VAT Invoice Management: Achieve one-click compliant invoicing

Lingshuitong provides organizations with a comprehensive invoicing solution from business to invoice to tax authorities, supporting online issuance of fully digitalized e-invoices and tax control paper invoices, covering all-round invoicing applications such as invoice issuance, delivery, red-letter reversal, and statistical ledgers.

It provides multiple invoice issuance formats and can monitor data on all of the organization's output VAT invoices, helping the organization achieve automated and digital management of the entire invoice issuance process.

1. Complete pre-invoicing verification in one stop

Encapsulate the tax authority's front-end validation rules, including invoicing eligibility, invoice balance, invoice information, and credit limits, to reduce enterprises' integration complexity and enable rapid issuance of fully digitalized e-invoices.

2. Tax categories and customer/supplier information maintenance

The system presets standard tax categories and also allows self-maintenance. For different organizations' individualized invoicing needs, invoicing requirements can be added and linked with CRM. For international user needs, the system supports multiple languages and time zones, enabling multinational group organizations to issue invoices quickly.

3. Multiple invoicing methods

·Leqi Direct Connection Invoicing

For taxpayers that meet the access conditions for the Leqi Direct Connection of fully digitalized e-invoices of the tax authorities, Leqi Direct Connection access services are provided. Through the Leqi platform, it links to the tax authorities' electronic invoice service platform, completing fully digitalized e-invoicing and a closed loop of data flow, and can deliver to enterprises or individual consumers via email, WeChat, SMS, and other multiple methods.

·Order invoicing

By connecting with upstream business systems, it batch-acquires order data, intelligently merges and splits business documents, matches corresponding invoicing rules, and generates data for invoicing, supporting batch invoicing.

·Scan-to-invoice

Integrated with cashier systems/POS systems, users scan the shopping receipt containing invoicing information provided by the merchant, confirm the company title is correct, and then submit the invoicing request.

·Web invoicing

The system supports manual invoicing on APP and PC ends. Users fill in the invoicing type, invoicing content, purchaser name and tax number, and purchaser invoicing address and phone. Product information is intelligently matched and assigned tax codes, with no need for finance personnel to fill them in manually.

·Template import invoicing

The system supports EXCEL/TXT templates, into which invoicing information can be imported for batch invoicing.

·Process-driven invoicing

Link to the sales contract to quickly initiate the invoicing request process. Customer information is auto-filled, and product information can be intelligently matched and coded. After successful invoicing, the invoice format files (PDF/OFD/XML) and invoice download links are automatically written back into the process. Historical invoicing and payment status are also displayed in association.

3. One-click issuance of red-letter invoices

When there is an invoicing error or order cancellation, the organization only needs to select the corresponding red-letter reversal reason and confirm to complete the red-letter reversal application. After verification, the system directly connects to the tax bureau to issue a red-letter invoice and automatically delivers it to the invoice recipient via SMS, email, link, and other methods.

4. Output VAT Invoice Pool and Invoice Tracking Status

Both blue invoices and red invoices already issued by the enterprise are automatically included in the output VAT invoice pool. In the invoice pool, invoice status can be tracked, and operations such as batch invoice download, delivery, red-letter reversal, and voiding can be performed.

5. Invoice traceability

With the tagging and element-based characteristics of fully digitalized e-invoices, associate each generated invoice with financial vouchers, contracts, customers, projects, and more.

6. Output VAT Invoice Statistics

Statistics can be made by month, quarter, and year for the issuance quantity, amount, tax amount, etc. of each type of invoice; it can also count the number of contracts/orders invoiced by the organization in each time period, and the invoices, accounts, and customers associated with each contract can be displayed in a drill-through manner.

II. Input VAT Invoice Management: Achieving integration of collection, reimbursement, recording, and archiving

Lingshuitong supports an invoice collection solution covering all channels, all scenarios, and all invoice types. It can automatically complete invoice content recognition, verification, duplicate checking, tax calculation, selection for deduction, and invoice whitelist and blacklist settings, making input VAT invoice management more convenient and compliant.

1.Automated invoice collection with automatic recognition of all invoice types

Through multiple channels, various paper and electronic invoices are quickly collected by photographing or manual entry, supporting OCR recognition of all invoice types and achieving automatic recognition of all invoice face information.

2. All invoice type intelligent compliance

On one hand, Ling Shui Tong can directly connect with the tax end to automatically verify the authenticity of VAT invoices and separate price and tax, ensuring invoice authenticity and accuracy. On the other hand, it also supports custom invoice compliance indicators to flexibly meet organizational internal control and compliance requirements, eliminating false invoice reimbursement at the source and effectively avoiding organizational compliance risks.

3. Automatically form an input VAT invoice pool

Lingshuitong separately forms an individual invoice pool and an enterprise invoice pool. In the enterprise invoice pool, all fully digitalized e-invoices on the tax bureau side can be regularly aggregated, making it convenient for financial personnel, auditors, and managers to quickly retrieve and analyze, providing strong support for enterprise financial management.

4. Intelligent invoice review for paper invoices

In the paper invoice review stage, the system can automatically match and compare paper invoices with reimbursement data by connecting to hardware devices such as document cameras and high-speed scanners, ensuring the accuracy and efficiency of invoice review.

5. One-click automatic reimbursement

The system can automatically parse invoice face content to identify invoice information, automatically match reimbursement subjects and categories, and generate reimbursement detail information with one click. At the same time, users can open the "LingShuiTong" and "LingDong Reimbursement" mini-programs or apps anytime and anywhere to conveniently collect, store, and manage invoice data, and can even obtain invoices from chat record files, making invoice reimbursement more convenient.

6. Deduction certification selection / non-selection

For invoice types that need deduction (such as fully digitalized special invoices, train tickets, etc.), Ling Shui Tong automatically includes them in the pending deduction list, supports custom deduction tax amounts, and can also batch-select corresponding invoices for certification applications. For invoices that do not need deduction, they can also be batch-selected and the reason for non-deduction filled in, completing the non-deduction application with one click and returning the selection results promptly.

7. Automatic Entry Identifier

LingShuiTong implements automatic accounting marking for fully digitalized e-invoices, effectively preventing the risk of invoices being red-flushed or reimbursed and recorded repeatedly, and safeguarding the accuracy and completeness of enterprise financial data.

III. Leqi Platform Integration: An Outstanding Solution for Full-Scenario Digitalization

Integrated into every stage of invoice processing, the Leqi Platform demonstrates powerful functions and achieves digitalization across the entire process and all scenarios of collection, risk control, authentication, invoicing, and delivery.

1. One-click access to Leqi

Only simple configuration is needed to easily connect to Leqi, supporting both local access and hybrid access, two flexible methods. Its coverage is broad, covering all invoice types, all industries, and multiple business scenarios. Users do not need repeated identity authentication and can directly connect to various business systems, and it also supports driving invoicing through process integration. This convenient access method greatly saves users' time and effort and improves work efficiency.

2. Leqi Invoicing

In the invoicing stage, Leqi can connect to the invoicing process to achieve scenario-based and automated issuance of fully digitalized e-invoices. At the same time, it also forms an intuitive invoicing dashboard, where important information such as invoicing amount, quantity, and tax amount involved is clearly displayed in multiple dimensions on one dashboard. This enables users to grasp the invoicing situation at a glance, facilitating data analysis and management decisions.

3. Leqi invoice collection

The Leqi invoice collection function is extremely convenient, requiring no manual operation, and the system can automatically collect input and output VAT invoices on a scheduled basis. Users can also set collection frequency and collection verification settings according to their own needs. It can not only collect all invoices of the enterprise at the bureau end and automatically capture structured invoice data, but Lingshuitong also has a unique advantage: it can collect the originals of fully digitalized/electronic invoices (a capability not available in non-Leqi interfaces). This function ensures the comprehensiveness and accuracy of invoice data and provides strong support for enterprise financial management.

IV. Invoice Risk and Compliance Management: Full control over the lifecycle risks of input and output VAT invoices for fully digitalized e-invoices

In terms of invoice risk and compliance management, Ling Shui Tong is committed to full-lifecycle risk control of input and output VAT invoices for fully digitalized e-invoices, covering multi-angle risk warnings and comprehensive risk monitoring and management.

1. Multi-angle risk early warning

Lingshuitong has powerful risk warning functions, ensuring the compliance and security of invoice processing from multiple angles. It includes monitoring and warning for invoice compliance, invoice processes, and invoice anomalies. For all invoices involved, it can perform visualized risk presetting and prompts, such as specified invoice type verification, sensitive word monitoring, title anomaly detection, blacklist and whitelist settings, consecutive number screening, deadline control, partial user verification, and invoice status monitoring. Through these detailed warning settings, potential risk points can be discovered in a timely manner, providing strong support for enterprises to avoid risks in advance.

2. Automatically monitor invoice anomalies

Lingshuitong can automatically monitor invoice anomalies, such as promptly reminding users when invoice status changes, paying attention to the credit risks of upstream and downstream enterprises, and self-checking missing invoice information, mismatched invoice information, and invoice health. Through real-time monitoring of various invoice statuses and information, it ensures the authenticity, completeness, and validity of invoices, effectively reducing risks enterprises may face due to invoice anomalies.

3. Input VAT Invoice Risk Control

Lingshuitong provides organizations with comprehensive input VAT invoice risk control capabilities. It can effectively control risks such as seller enterprise risk, overdue deduction risk, invoice certification omission alerts, invoice entry risk, duplicate invoice reimbursement risk, mismatch between invoice amount and reimbursement amount, and overdue invoice reimbursement risk. Through risk monitoring of all stages of input VAT invoices, it safeguards enterprises' financial security in the procurement process and avoids economic losses caused by input VAT invoice issues.

4. Output VAT Invoice Risk Control

In terms of output VAT invoices, LingShuiTong also possesses excellent risk control capabilities. It can monitor and manage the entire process of buyer enterprise risks, business authenticity risks, invoicing information risks, invoicing quota risks, invoice validity risks, and risks of overdue unreceived payments on output invoices. Starting from the source of the sales process, it ensures the compliance and risk controllability of output VAT invoices, providing solid protection for enterprises' sales business and promoting healthy and stable development.

V. Collaborative management of tax filing and invoices: an efficient process for automatic collection, automatic tax calculation, and one-click submission

In the field of tax management, the efficiency of coordinated tax filing and invoice management is crucial for enterprises. Through advanced technical means, functions such as automatic collection, automatic tax calculation, and one-click submission are realized, providing enterprises with convenient, accurate, and efficient tax processing solutions.

1. Data collection

Lingshuitong has powerful data collection capabilities, able to automatically collect input data, output data, financial data, tax source information, and other data from multiple aspects, and integrate them into a basic data pool for filing. This comprehensive data collection method ensures that enterprises have a complete and accurate data foundation in the tax filing process, avoids the cumbersome and potentially erroneous manual data collection, and provides strong support for subsequent tax processing work.

2. Automatic tax calculation

Based on the collected basic data, Ling Shui Tong fully utilizes various invoice and tax rules and preferential policies provided by national tax authorities, and can automatically settle different types of invoice taxes. It accurately calculates the tax payable according to the enterprise's actual business situation and relevant tax regulations, greatly reducing the calculation workload of finance personnel while also improving the accuracy and compliance of tax calculation. This function enables enterprises to understand their tax situation in a timely and accurate manner, providing a basis for reasonably planning tax costs.

3. One-click submission

Through seamless integration with the Electronic Tax Bureau, Lingshuitong supports one-click push of individual income tax, VAT, surcharges, consumption tax, property tax, stamp tax, corporate income tax, and financial statements. This function greatly simplifies the tax filing process. Enterprises only need one click to quickly and accurately submit relevant tax information and statements to the Electronic Tax Bureau, without complex manual entry and filing operations. At the same time, the system automatically generates corresponding statements for enterprises to review and archive, bringing great convenience to enterprise tax management, improving work efficiency, and reducing tax filing risks.

Six, Comprehensive collaboration solution: achieve deep integration and precise management of collections, contracts, after-sales, and invoices

In enterprise operations management, the collaborative processing of collections, contracts, after-sales, and invoices is of vital significance for improving efficiency, reducing risks, and enhancing customer satisfaction. Below is a comprehensive collaboration plan aimed at achieving seamless connection and precise matching among all steps.

1. Collaboration between collections and invoices

Output Invoicing

Set strict rules for claiming and recording receipts, and automatically generate invoicing information on this basis to ensure that output VAT invoices and bank receipt vouchers for collections can be precisely and automatically matched. This process reduces errors that may arise from manual intervention, improves invoicing accuracy and efficiency, and lays a solid foundation for subsequent financial accounting.

Automatically generate collection tasks

Output VAT invoices can automatically generate collection tasks, fully accounting for various risk situations that may be encountered in accounts receivable management, such as overdue non-payment and invoiced but unpaid amounts. The system is equipped with a monitoring mechanism based on preset rules, enabling regular follow-up on collection tasks according to a defined cycle, effectively ensuring the timely recovery of enterprise funds.

At the same time, collection tasks are collaboratively linked with contracts, projects, and personnel, enabling one-click drill-through to complete business information. This enables enterprises to fully understand the relevant business context when handling collection business, conduct analysis and decision-making from multiple dimensions, and improve the refinement level of financial management.

Automatic collection claim

The system connects with the bank-enterprise direct connection system to achieve automatic claim of receipts. Under normal circumstances, the system can complete the claim operation quickly and accurately, saving labor costs and time. For abnormal situations, manual claim processing is used to ensure the accuracy and flexibility of receipt claiming.

Moreover, claiming and receiving payments is collaboratively linked with contracts, projects, and personnel, making the entire payment collection process transparent and traceable, providing comprehensive protection for enterprise financial management.

2. Contract and invoice collaboration

Contract/Orders generate a pending invoicing pool

Contract/After orders are archived, a pending invoicing pool is automatically generated, enabling real-time synchronization between contract or order changes and invoice management. Any change can be promptly reflected in invoice management, and contract, order, and invoice information is verified through intelligent matching to ensure data consistency.

Supports contracts/Orders automatically generate invoices, or users can select manual invoicing from the pending invoice pool, meeting different invoicing needs and business scenarios of enterprises.

One-click red-letter reversal

During the invoicing process, simply select the corresponding red-letter reversal reason and confirm to complete the red-letter reversal application. At the same time, the system automatically updates the payment information corresponding to the contract, ensuring synchronized updates of contract and invoice information.

Automatic information association

Contract/Order information can be automatically brought into invoicing information (title, tax number, amount, invoice recipient, etc.), and invoices can also automatically trace back to contracts/Order information, achieving two-way information association and traceability, improving the accuracy and efficiency of invoice processing.

3. After-sales and invoice collaboration

Return processing

Return business processing and invoice information collaboration, completing invoice red-letter reversal with one click, simplifying invoice processing in the return process and improving work efficiency.

Exchange handling

If the amount after exchange exceeds the original order amount, the blue-letter invoice issuance business can be completed through online collaboration; if the amount after exchange is less than the original order amount, the red-letter reversal business can be completed through online collaboration. This flexible handling method adapts to the invoice needs of different exchange situations, ensuring close integration of after-sales business and invoice processing.

Invoice reissue/Reissue

According to the return or exchange result, the system can promptly and automatically void the original invoice and issue a new invoice with one click. At the same time, it displays blue-letter invoice and red-letter reversal invoice information in a linked manner, facilitating enterprise invoice management and verification and ensuring the accuracy and completeness of invoice information.

Invoice re-issuance

For previously paid business, an online process for submitting supplementary invoice issuance is provided, and invoice progress is automatically pushed to users. This not only improves the convenience of after-sales service, but also enhances user satisfaction and strengthens the good cooperative relationship between enterprises and customers.

Through the above collaborative solutions for collection, contracts, after-sales, and invoices, enterprises can achieve refined management of the entire process, improve operational efficiency, reduce risks, and provide strong support for sustainable development.

Seven, Reimbursement and invoice collaboration: achieving efficient and convenient financial management

In corporate financial management, the collaborative processing of reimbursement and invoices is crucial. Through a series of intelligent functions, self-service reimbursement, rapid review, direct connection payment, and comprehensive financial data management are achieved.

1. One-click reimbursement

The system can automatically parse invoice content to identify information, automatically match reimbursement subjects and categories, and generate reimbursement details with one click, simplifying the reimbursement process, improving efficiency, and reducing errors.

2. Automatic compliance

Check invoice compliance according to preset verification rules, automatically provide risk prompts for abnormal invoices, and safeguard financial compliance.

3. Automatic payment

Supports integration with multiple bank systems, treasury systems, or super online banking to achieve automated settlement and payment and improve treasury management.

4. Automatic generation and integration of financial vouchers

Generate pre-made voucher entries according to set rules; after approval or successful payment, push them to the accounting system to generate formal accounting vouchers, ensuring financial data is timely and accurate.

5. Automatically generate electronic accounting archives and preserve evidence

Achieve integrated evidence archiving of expense documents, invoices, payment vouchers, etc., complying with electronic archive management requirements. Utilize electronic signature technology to ensure data is tamper-proof, fully traceable, and enhance financial risk management capabilities.

Eight, Archive and invoice collaboration: achieving efficient management

In enterprise operations, the collaboration between archives and invoices is crucial.

1. Automatic archiving

The system automatically integrates invoice information, reimbursement documents, and approval processes to form complete reimbursement records.LingshuitongInvoice Management SystemWith archivesManagementSystem integration automatically archives invoices and related documents after business occurs, achieving business-archive integration across multiple scenarios.

2. Archive Retrieval

Supports retrieval of all elements of accounting archives, including invoices, business information, etc., enabling rapid location of archives across multiple dimensions and secondary filtering.

3. Archive borrowing

Provides online borrowing functions, enabling application, approval, and authorization/Full-process control of outbound delivery and rights collection, ensuring safety and compliance.

Kailing Technology·Lingshuitong Value Summary

LingshuitongCommitted to providing comprehensive invoice management services, covering full-process digital closed-loop management from invoice issuance to archiving, successfully connecting the data closed loop among business, finance, tax, and other systems, helping enterprises achieve full-process digital management upgrades across business, finance, invoice, tax, and archives, and while ensuring business-finance-tax compliance, strongly promoting enterprise operational transformation.

1. Fast compliant invoicing

LingshuitongSupports invoice issuance, delivery, and management across all scenarios, providing enterprises with convenient and efficient invoicing services. At the same time, it also provides corresponding interfaces for business systems, greatly simplifying business system functions, enabling enterprises to issue invoices more smoothly during business operations and improving business processing efficiency and compliance.

2. Unified authenticity verification and invoice receipt

LingshuitongEquipped with powerful invoice management functions, able to automatically collect invoices, and perform verification and selection for deduction. This process helps enterprises efficiently manage input VAT invoices, effectively preventing input VAT invoice risks, comprehensively enhancing the enterprise's invoice management capability, and ensuring accuracy and security in the invoice receiving process.

3. Invoice business integration

LingshuitongAchieve unified linkage between tax filing and invoices, collections and invoices, reimbursements and invoices, contracts and invoices, and archives and invoices, closely integrating invoices with various business operations. This integration model breaks down barriers between business and invoices, enabling enterprises to achieve seamless invoice connection and management in every business link, improving overall operational efficiency and management level.

4. Business-Finance-Tax Risk Control

Relying on the full invoice pool and intelligent risk control engine,LingshuitongBuild a full-process risk control system covering pre-warning, in-process control, and post-inspection. This system can monitor business-finance-tax risks in real time, detect potential issues in advance and issue timely warnings, exercise effective control during business operations, and conduct comprehensive post-inspections, providing all-round protection for enterprise business-finance-tax security.

5. Integrated mobile and PC

LingshuitongAchieve seamless connection between mobile and PC operations and business. No matter where users are or when they need to handle invoice-related business, they can operate conveniently and quickly via mobile phone or PC, breaking the limits of space and time and providing great convenience for enterprise users.

6. Custom development

LingshuitongThe flexible construction capability that meets enterprises' personalized needs. It can support various industry-specific and diverse business and invoicing application scenarios, enabling enterprises to carry out customized development according to their own characteristics and needs, better adapt to the special requirements of different industries and businesses, and enhance their competitiveness and adaptability.

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.