Kailing Comprehensive Archive Management System: Efficient full lifecycle services

The newly revised Archives Law of the People's Republic of China in June 2022 sets out clearer requirements for the informatization and digitalization of archives management, making archives informatization construction key to the digital transformation of government agencies, public institutions, and enterprises.

I. Industry Status

Currently, the archive management industry faces many problems that urgently need to be solved. In terms of archive collection and filing, timeliness is difficult to guarantee, and a large number of archives cannot be properly collected and filed within the prescribed time, affecting the completeness and systematicness of archives. There are also irregularities in the management process, lacking unified standards and strict procedures, making archives relatively chaotic in classification, storage, and other aspects. Low utilization efficiency is also a major problem, as archives cannot be quickly and accurately retrieved and used, and their value cannot be fully realized.

At the same time, the supply of industry professionals is seriously insufficient, lacking enough professionals to engage in archive management work, which to a large extent affects the quality and level of archive management. The lack of continuous informatization service capability is also prominent, making it difficult to keep up with the rapid development of information technology and unable to meet the needs of archive management informatization and digitalization. In addition, the security and continuous utilization of information resources cannot be effectively guaranteed, archive information faces risks such as leakage and loss, and there are also many obstacles in the utilization process.

II. Kailing archives full lifecycle operation service solution

1. Full lifecycle archive storage service process

Collect:

The collection of physical/electronic archives involves receiving various types of archives from each unit, then classifying, numbering, and marking these archives.

To advance archive arrangement and digitization work, archive information needs to be entered into relevant systems, while archives are classified, filed, and reasonably organized.

Management:

The search and borrowing of physical/electronic archives is handled by relevant personnel, ensuring archive security and smooth circulation through the establishment of a retrieval system.

Archive statistics and analysis work is carried out to conduct statistics on aspects such as archive quantity and to analyze key business processes.

Store:

The daily management of archive warehouses must be fully implemented, covering services related to the control of the archive storage environment and warehouse inspections.

The implementation of electronic archive data preservation work uses the system to back up and monitor data, while also monitoring and providing early warnings and enabling data recovery.

Use:

The provision of archive retrieval services is supported by multiple retrieval methods.

Archive information push services are carried out proactively around the needs of enterprises and institutions.

The formation of big data analysis reports for archive work, analyzing the needs of collection, management and other work.

2. Highlights of full lifecycle archive storage services

Customer level

By adopting an operation service approach that combines online and offline, Kailing Technology is committed to building a closed-loop system covering both business and data. This unique operating model is of great significance. On the online side, with the help of advanced digital platforms, customers can conveniently obtain archive-related information, submit needs, and provide feedback. Offline services, through a professional team, provide customers with face-to-face consultation, guidance, and on-site problem-solving services. Through the close coordination of online and offline, a complete service chain is formed, enabling customers to receive timely and effective support at every stage of archive management.

This service model can significantly enhance customer perception. Customers can more intuitively feel the efficiency, convenience, and professionalism of archive management services. At the same time, when customers encounter problems, because a business and data closed loop exists, problems can be quickly located and resolved. Whether it is archive query, borrowing, or other issues in the archive management process, all can be properly handled in this closed-loop system, greatly improving customers’ ability to solve problems.

Business level

In its full-lifecycle archive storage service, Kailing Technology has achieved the ability to perceive the entire archive process and full lifecycle. This means that every link, from the creation, collection, organization, and storage of archives to their final use and destruction (if applicable), can be accurately monitored and recorded by the system.

Through this all-round perception capability, Kailing Technology can gain deep insight into industry development trends and customers' personalized needs. For example, at the archive creation stage, it can understand the characteristics and patterns of archives generated by customers in different industries and of different types; at the archive utilization stage, it can analyze the key points and preferences of customers' demand for archive information based on their query behavior and usage feedback. This keen insight into industry and customer needs enables Kailing Technology to continuously optimize archive management services and provide solutions that better fit customers' actual needs.

At the industry level

Kailing Technology has demonstrated strong data analysis capabilities in the archive management field, able to aggregate massive multi-dimensional data from all aspects of the industry. This data covers information on different types of archives, archive management practical experience of different units, relevant industry policies and regulations, and market dynamics, among other aspects.

On the basis of aggregating data, Kailing Technology further integrates and analyzes these data. Through advanced data analysis technologies and algorithms, it uncovers the patterns and value hidden behind the data. For example, by analyzing the cost structure of archive management in different units, it can provide references for cost control in other units; by studying the frequency and methods of archive use within the industry, it can provide direction for optimizing archive management services.

This ability to collect, integrate, and analyze massive multi-dimensional industry data provides strong support for the formulation of industry service policies. Industry policymakers can, based on the data analysis results provided by Kailing Technology, more scientifically formulate policies that meet the actual needs of industry development, promoting the healthy and orderly development of the archive management industry.

Kailing TechnologyContinuously buildingElectronicArchiveManagementFull lifecycle solutions open a new chapter in building digital archive resources. In the future, we will continue to uphold the digital strategy, empower archive digital transformation, drive industry development, and contribute to archive modernization.If your enterprise has comprehensive electronic archives management system construction needs, welcome to contact Kailing Technology!

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.