Kailing Electronic Accounting Archives: Optimizing Management Processes, Enhancing Enterprise Competitiveness

Entering the 21st century, China faced the dual challenges of economic development and environmental protection. To this end, the country proposed the "dual carbon" goals, and the green economy became a national strategy. Against this background, policies in various industries were affected, and the accounting field also needed to respond. In December 2015, National Archives Administration Order No. 79, the Measures for the Management of Accounting Archives, was issued, marking a move toward electronic and informatized accounting archive management. The order stipulated that eligible electronic accounting materials could be archived electronically, simplifying processes and reducing costs, aligning with the national strategy and benefiting environmental protection and sustainable development.

In March 2020, the Ministry of Finance and the National Archives Administration issued Order No. 6, emphasizing the electronic and paperless management of accounting archives and stipulating requirements for the associated retention of electronic accounting vouchers and paper printouts. Electronic accounting vouchers have many advantages, and their widespread application has become a trend. Order No. 6 states that when paper printouts of electronic accounting vouchers are used for reimbursement, booking, and archiving, the electronic accounting vouchers must be retained at the same time; associated retention ensures the completeness and authenticity of accounting information.

Order No. 79 and No. 6With the introduction of policies such as Ling,By clarifying the legal status, archiving requirements, and preservation standards of electronic accounting materials and electronic accounting vouchers, it provides solid policy support and institutional guarantees for the electronic and paperless process of accounting archive management.

Kailing Electronic Accounting ArchivesSolutions

1.Full lifecycle management, maximizing the value of archive data

Through a full lifecycle management model covering the collection, creation, management, and application of archives, deeply explore the potential value of archive data, providing strong data support for enterprise decision-making and development.

2. Open System Integration and Automatic Data Acquisition

Adopt an open system integration method that can automatically and efficiently capture data of archives pending archiving from business systems, achieving seamless data integration and real-time transmission, ensuring data completeness and accuracy, and greatly reducing manual intervention and data errors.

3. Flexible accounting material import methods

Supports multiple methods for importing scattered accounting materials, whether batch import or single file addition, easily meeting enterprise material archiving needs in different scenarios, making the organization and archiving of accounting materials more convenient and efficient.

4. Advanced OCR recognition and segmentation technology

Using advanced OCR technology automatically recognizes and precisely segments invoices, payment receipt images, and more, quickly converting image information into editable text data, greatly improving the efficiency and accuracy of data processing and laying a solid foundation for subsequent data analysis and utilization.

5. Comprehensive support for electronic voucher types and verification

Full support for the electronic voucher types required by the pilot, with functions such as signature verification and authenticity verification, ensuring the authenticity, integrity, and legality of electronic vouchers, effectively preventing the risks of forgery and tampering of electronic vouchers, and providing safe and reliable protection for enterprise financial management.

6. Intelligent archiving and business detection

Able to automatically match and assemble voucher data while conducting strict business checks, ensuring the completeness and accuracy of the evidence chain, greatly improving the efficiency and quality of archive production, and reducing the risk of human error.

Kailing Electronic AccountingArchive Application

1. Integration of electronic and physical archives, enabling full-scenario digital utilization

By highly integrating electronic archives with physical archives, full-scenario digital utilization of archive management is achieved. The multi-dimensional query function enables enterprises to quickly and accurately find the required archive information, and the voucher and invoice drill-through linked query function can deeply explore the association relationships between archive data, providing strong support for enterprise business analysis and decision-making.

2. Rich export, printing, and online borrowing functions

Supports multiple export and printing methods, meeting enterprise needs for archive output in different scenarios. The online borrowing function breaks the limitations of time and space, enabling internal employees to apply for archive borrowing online anytime and anywhere, greatly improving archive utilization efficiency and convenience.

3. Full-process online control based on archive management measures

Based on archive management measures, it achieves full-process online control of archive management. From archive collection, sorting, archiving, and storage to utilization, all links can be operated and managed online in the system, achieving standardized, normalized, and automated archive management and improving the quality and efficiency of archive management.

4. Linking electronic and physical archives, optimizing physical archive management

Through highly associating electronic archives with physical archives, enterprises can manage physical archives more conveniently. When a physical archive needs to be found, the storage location and status of the physical archive can be quickly located through the associated information of the electronic archive, improving the accuracy and efficiency of physical archive management.

5. Diversified archive data statistics to realize the assetization of archive data

Provide multiple archive data statistics methods, such as archive quantity statistics, archive type statistics, and archive utilization frequency statistics. Through in-depth analysis and mining of these statistical data, enterprises can better understand the distribution and utilization of archive resources, provide a scientific basis for the optimized allocation, development, and utilization of archive resources, and achieve asset-based management of archive data.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.