No XML original file for a fully digitalized e-invoice means no reimbursement? This way you can get your XML!

As fully digitalized e-invoices become more numerous, and with the release of management documents on electronic invoice reimbursement such as the Accounting Data Standards for Electronic Vouchers (Trial), many organizations' finance departments require reimbursing employees to provide XML files in addition to printed reimbursement forms and invoices when reimbursing fully digitalized e-invoices, in order to meet relevant requirements.

Due to the format of the original XML of fully digitalized e-invoices, when obtaining invoices, for printing convenience, generally only PDF files are provided to reimbursement personnel, so that1.causing reimbursement personnel to not know how to obtain them.

To obtain the original XML, it is generally necessary to contact the invoicing party's finance department to download it from the Electronic Tax Bureau or forward it to the handler. In actual consumption scenarios, many invoicing parties have invoices automatically issued by a third-party finance invoicing platform, and do not know how to obtain the XML, or even what an XML file is.，This leaves reimbursement personnel not knowing what to do。To address this problem and help enterprises better adapt to electronic invoice reimbursement management,Kailing Technology·LingshuitongProvide the function to download XML files, while also performing duplicate checking, authenticity verification, and archiving.

UseLingshuitongThe system performs invoice entry, supporting multiple collection methods such as PC and mobile. The system can perform automatic OCR recognition, automatic authenticity verification, and other underlying checks on collected invoices, and provide comprehensive warning prompts for abnormal invoices.

The entered invoice ledger list supports statistics and filtered queries across various dimensions, intuitively displaying invoice detail information, invoice status, XML file addresses, and other information, providing enterprises with a more convenient and efficient way to manage data. In addition, the system supports exporting Excel files to meet enterprise needs such as archiving and offline queries.

Note!!Only when reimbursing the two types of invoices—electronic invoice (VAT special invoice) and electronic invoice (ordinary invoice), collectively referred to as "fully digitalized e-invoices"—is XML file archiving required. For other electronic invoices (such as VAT electronic special invoices, VAT electronic ordinary invoices, etc.), the originals are handled according to actual circumstances, generally in PDF or OFD format.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.