Digital archive management system: a new tool to help improve management efficiency

Under the wave of the information age, management models across all industries are constantly transforming, and archive management is no exception. Traditional paper-based archive management is not only costly but also prone to a series of problems such as poor information flow and difficulty in retrieval. Our digital archive management system has become an important tool for improving management efficiency and ensuring information security.

Electronic archives have been recognized by the state

September 1, 2017

"Enterprise Digital Archives"（Room）Construction Guide. The enterprise digital archives (room) referred to in this guide means an integrated management system platform through which enterprises use modern information technology to solidify archival workflow processes, collect, organize, and preserve the electronic archives or other digital resources of the enterprise or enterprises with asset affiliation relationships, and provide archival information services and shared utilization through the network.

June 2, 2020

"Archives Law of the People's Republic of China" Electronic archives shall have reliable sources, standardized procedures, and compliant elements。

Electronic archives have the same effect as archives on traditional carriers and may be used as evidence in electronic form.。

November 20, 2020

Definition of electronic archives in the General Requirements for Single-Set Management of Electronic Archives: electronic documents that have evidentiary, reference and preservation value and are archived for preservation。

Single-set management of electronic archives: a method of archiving and managing electronic archives only in electronic form。

Why choose a digital archives management system?

The digital archive management system realizes structured archive management and permanent preservation, achieving automated archiving and electronic storage, thoroughly solving the challenges of traditional paper archives such as difficult archiving, large volumes, low retrieval efficiency, and high storage costs, and providing convenient services for archive custodial units.

Improve archive management work efficiency:The system has management service functions such as electronic archive preview, archiving, storage and borrowing, standardizing archive collection, archiving, management and use processes, greatly shortening working time compared with manual archive collection and organization.

Improve archive retention period and security:Electronic archives have advantages such as long service life and storage life, and high security of storage. Through digital information technology, the system extends archive preservation time, and can even achieve permanent preservation of archives; archive data is stored independently, greatly improving data security.

Reduce archive management costs:The application of the electronic archives system realizes the transformation from traditional paper archives to electronic archives, improves the utilization rate of public archive storage space, and reduces archive management costs.

Ensure the authenticity and independence of electronic archive data:Archive collection is comprehensive, and the entire operation process is traceable and auditable, facilitating supervision.

Highlights of the digital archive management system

Complies with national laws and regulations: In the context of digitalization, the state also advocates electronic methods for archive management, and the archive management system complies with national laws and regulations.

100% archiving:Equipped with the elements of electronic archive management, obtaining archives through multiple methods and channels, able to achieve 100% archiving of electronic archives.

3-second retrieval:Provide organizations with multiple dimensions and multiple types of retrieval methods, with precise positioning, completing retrieval of information collections by technical means in 3 seconds, and sorting by relevance.

Document anti-tampering:Throughout various laws and regulations, the state clearly requires that electronic archive systems must have electronic signature capabilities. Electronic signatures help electronic archive systems have the ability to prevent document tampering.

Full lifecycle archive management:Able to integrate with processes, and after approval and authorization by relevant leaders, be automatically executed by the system, enabling archives to have full lifecycle management capabilities.

Can be third-party notarized:Archives can not only be managed but also optionally stored for evidence at notary offices and on blockchain. Once stored, documents can be certified with one click, saving the trouble of queuing offline at a notary office.

A digital archive management system is not only a powerful tool for improving work efficiency, but also an important management method in the modern information age. As technology continues to advance and applications become more widespread, more organizations and enterprises will join the wave of digital transformation in the future.If there is a construction need, you are welcome to contactKailing TechnologyContact, joining hands with digital management to embrace the challenges and opportunities of the new era together!

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