Still checking one by one? The invoice batch certification, selection, deduction, and statistics platform doubles your efficiency!

With the continuous development of group enterprises, expanding scale, and increasingly complex business, invoice management faces many challenges. Each company's invoices come from diverse sources, including procurement, sales, and various business activities. The review, certification, and deduction processes for these invoices are crucial and directly affect the accuracy and compliance of financial data. However, due to the large number of companies and the massive volume of invoices, manual processing is not only extremely cumbersome and inefficient but also prone to errors and omissions.

For example，A certain enterpriseThree finance staff simultaneously manage related operations for 100 companies, and they need to frequently switch between electronic tax bureau systems in different provinces and cities to collect, organize, and verify invoice information. This process consumes a great deal of time and energy, causing work delays and backlogs, and during busy financial cycles they often need to work overtime to meet tax filing deadlines.

In addition, traditional manual operations make it difficult to achieve real-time monitoring and analysis of invoice status and to promptly identify potential invoice issues and risks. For example, an invoice may be normal at the time of payment, but when the invoice is selected, the issuer is locked by the tax authority as a risky taxpayer, and the invoice is not allowed for certification and deduction. Therefore, a system is needed to monitor and support this to reduce tax risks.

To solve the current difficulties, improve the efficiency and accuracy of financial management, and optimize resource allocation, there is an urgent need to introduce an intelligent, automated invoice verification and deduction management system to enhance the overall competitiveness of group enterprises.

Kailing Technology·Lingshuitong Smart Invoice Management Platform Solution

1. Only input VAT invoices actually received can be certified for deduction.In enterprises' daily operations, the first method is to collect invoices through corporate payments, expense reimbursement, and OA systems/expense control systems. In this process, invoice images and full invoice information are completely collected, thereby obtaining accounting vouchers and original vouchers (invoice numbers). The financial system adopts the method of accounting first and deducting later, and can directly call the certification system interface to complete automatic pre-selection. The second method is batch selection through file upload, which improves processing efficiency. The third method is receipt from the receivable invoice pool, ensuring that only invoices actually received enter the certification and deduction process.

2. Multiple company selection.As long as sufficient permissions are granted, the system can support selecting invoices pending checking from multiple companies, and multiple companies' invoices pending checking can be selected at once, greatly facilitating user operations.

3. One-click check and certification.After the invoices to be selected are chosen, users can select them with one click, and this operation directly connects to the electronic tax bureau. With just one click of the selection and certification button, the backend automatically synchronizes with the 36 provincial-level electronic tax bureaus nationwide, ensuring accurate and timely information updates.

4. One-click generation of deduction statistics table.Users only need to select multiple companies, and the system generates a deduction statistics table for these companies with one click, facilitating user statistics and analysis.

5. Query and export of the certification list.The system can quickly confirm invoice certification information and supports users in viewing related information. It also supports batch export and batch download of layout files, providing users with a convenient operating experience.

6. Invoice abnormal status monitoring.The system can continuously monitor invoice status, especially abnormal invoice status,Users can filter and query by selecting invoice type, entering invoice number, etc.. By monitoring invoice status in real time, invoice anomalies can be discovered and handled promptly, effectively reducing tax risks.

Kailing Technology·Lingshuitong Smart Invoice Management PlatformAssist enterprises with fast selection and certification，Supports multiple channels including the comprehensive service platform and electronic tax bureau, enablingOne-clickMultiple quick selection modes such as selection and batch selection. The system will greatly improve the efficiency and accuracy of enterprise invoice management, reduce tax risks, and provide strong support for enterprise development.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.