Batch automatic archiving of fully digitalized e-invoice XML format complies with financial management requirements, efficiently solved by Kailing Technology

Requirements for booking and archiving fully digitalized e-invoice XML format files

On May 17, the Accounting Department of the Ministry of Finance announced the notice on the Accounting Data Standards for Electronic Vouchers, which clarified the preservation method for reimbursement and archiving of fully digitalized e-invoices.

Summarized as follows:

1. After the recipient receives the fully digitalized e-invoice, there is no need to print it; it can be directly reimbursed, recorded and archived using the XML file.

2. If the recipient really needs to print a fully digitalized e-invoice, in addition to saving the paper invoice, it must also save the XML-format electronic file.

Therefore, finance personnel should pay attention: after receiving a fully digitalized e-invoice, whether or not it is printed, the XML-format electronic file of the fully digitalized e-invoice containing the digital signature must be saved!

Currently, most enterprises still use printed reimbursement because XML files open as a string of invoice characters and cannot be printed.

So the PDF or OFD format file of the fully digitalized e-invoice needs to be downloaded before printing. However, it is also stipulated that the XML format file of the fully digitalized e-invoice must be downloaded and archived together。So for printing and reimbursement, two formats need to be downloaded。

So is there a way to download XML files while also achieving duplicate checking, authenticity verification, and archiving?

Input VAT invoice ledger

UseLingshuitong SystemCarry out invoice entry, supporting multiple collection methods such as PC and mobile, and the system canPerform automatic OCR recognition, automatic authenticity verification, and multiple underlying checks on collected invoices，Comprehensive warning alerts for abnormal invoices。

The entered invoice ledger list supports various dimensions ofStatistics, filteringQuery,Intuitively display invoice detail information, invoice status, XML file address, and other information, for enterprisesProvide a more convenient and efficient data management method.In addition, the system supportsExport ExcelFile，Meet enterprises' needs for archiving and offline query.

Accounts receivable invoice pool

After logging in with the enterprise's fully digitalized e-invoice account, the Ling Shui Tong system can automatically sync invoice information from the Electronic Tax Bureau, also supports multi-dimensional statistical queries, can perform batch invoice export and invoice detail export, and supports batch download of XML files.

Output invoicing records

Lingshuitong System's output invoicing record page supports viewing and printing invoices, downloading PDF, OFD, and XML formats, supporting batch return, batch delivery, and quick red-letter reversal operations, etc.

Kailing Technology LingShuiTong SystemAdapt to the digital development trend and meet various policy requirements，HelpEnterpriseAchieve invoice collection, verification, signing and receipt, reimbursement deduplication, checkbox certification, booking, ticket pool storage and archiving, as well as query and export of output data, providing strong support for enterprises' management of fully digitalized e-invoices, helping enterprises achieve digital and intelligent upgrading of financial management, enabling enterprises to easily cope with complex financial management environments, improve operational efficiency, and reduce management costs，It can both help finance personnel improve work efficiency and help enterprises prevent tax risks。Welcome to contact Kailing Technology for a trial.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.