News Details

Sharing of fully digitalized e-invoice application scenarios

Published: 2024-07-18 17:51

01 Problem Challenges

Company strategic scale

About 100,000 reimbursement forms per year, with a single-day peak of 500 at month-end, and an estimated annual invoice volume of nearly 500,000, creating a heavy invoice verification workload；It is necessary to break through regional management and human-wave tactics, use technological innovation products such as AI OCR to achieve automation, and adapt to company scale expansion and performance growth.

Financial digital transformation

Intelligently recognize invoices and review documents through technical means, from the traditional image + manual model to image + data + intelligence + manual（Small amount）model to realize the digital transformation of the financial shared service platform, fully digitalized e-invoice automaticInspectionRealDuplicate check, establishing an invoice pool, is conducive to strengthening expense compliance management, tax audit tracking, audit explanation, etc., and improving work efficiency。

Employee reimbursement experience

According to the all-staff survey questionnaire, cumbersome reimbursement steps are concentrated in form filling (47.45%) and invoice collection (36.81%), with filling out forms and organizing invoices taking considerable time.

Use OCR image recognition to automatically identify invoice information, automatically fill in forms and optimize form formats, and use the invoice bag mode to reduce employees' time organizing invoices; reduce paper printing and mailing to lower costs.

Electronic image archive storage

According to the Ministry of Finance (2020) No. 6 requirements for electronic accounting archives, it is necessary to verify the authenticity and legality of fully digitalized e-invoices and securely preserve electronic source files during data transmission and storage.

Currently, paper documents need to be manually organized and matched offline. After classification, retrieval or tracing can only rely on paper, making unified management difficult, consultation inconvenient, and unable to meet the needs of digital development.

02 Project background

Blueprint framework

Sharing of fully digitalized e-invoice application scenarios

03 Application highlights

All-new fully digitalized e-invoice model and optimized improvements:

Sharing of fully digitalized e-invoice application scenarios

PC-mobile integrated dual-terminal invoice collection support:

Sharing of fully digitalized e-invoice application scenarios

Support for fully digitalized e-invoice management under the paper-electronic dual-track model:

Sharing of fully digitalized e-invoice application scenarios

Support for fully digitalized e-invoice rules and compliance automation management:

Sharing of fully digitalized e-invoice application scenarios

Integrated support for fully digitalized e-invoice reimbursement based on fully digitalized e-invoices:

Sharing of fully digitalized e-invoice application scenarios

Intelligent receipt and invoice review comparison implementation:

Sharing of fully digitalized e-invoice application scenarios

04 Application value

Simplify reimbursement management

Invoices are processed via OCR, reducing employee information entry by up to 5 items (for travel reimbursement).

Employees do not need to print fully digitalized e-invoices

Adopt invoicefolder, invoices need no pasting

Management compliance, data chain management

Avoid fake invoices and duplicate reimbursement through automatic verification

A high OCR recognition rate of 98% ensures the accuracy of archived data.

Reduce the circulation of paper documents through image borrowing

Improve review efficiency

Invoice verification changes from manual to automatic verification

Rapid online image review improves business review efficiency by 15%

Fully online circulation of fully digitalized e-invoices, improving fully digital reimbursement review efficiency by 100%

Electronification trends, policy support

Adapt to the national policy trend of invoice digitalization and archive digitalization

Digital transformation from paper archiving to electronic archiving

Connect invoices, processes, and vouchers to establish reimbursement financial data

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.

Sharing of fully digitalized e-invoice application scenarios

Share to:

Contact: 010-60974119

VIP Dedicated Consultant: 185-1389-5936

Address: Room 410, 4th Floor, Jianjin Center, No. Jia 1 Yongtaiyuan, Qinghe, Haidian District, Beijing

Scan to add customer service on WeChat

Industry Websites

Scan to follow our WeChat official account

Scan to view our video account

Scan to follow our Douyin account

News Updates

Privacy Statement

VAT Invoice Verification Platform of the State Taxation Administration

VAT invoice comprehensive service platform (Beijing)

Website of the State Taxation Administration

Website of the Ministry of Finance of the People's Republic of China

Lingdong Reimbursement APP

Filing number: Beijing ICP License No. 2022005606-1

AI business procurement

Common Questions

How can fully digitalized e-invoices achieve automatic authenticity verification and duplicate checking?

After OCR identifies invoice information, the system automatically connects to the tax bureau interface for authenticity verification and uses the invoice pool for automatic comparison and duplicate checking, avoiding fake invoices and duplicate reimbursement, with a recognition rate as high as 98%.

How can employees reduce the trouble of filling out forms and pasting invoices during reimbursement?

OCR automatically recognizes invoice information and fills it into forms, reducing up to 5 manual inputs; the invoice folder mode requires no pasting, fully digitalized e-invoices require no printing, and the entire process circulates online, greatly improving the experience.

How should paper invoices and fully digitalized e-invoices be managed when they coexist?

The system supports a paper-electronic dual-track model. Paper invoices enter the system through OCR scanning, and fully digitalized e-invoices are automatically collected, uniformly establishing an invoice pool to achieve verification, archiving, and traceability of all invoice types.

How do electronic accounting archives meet Ministry of Finance requirements?

The system automatically verifies the authenticity and legality of fully digitalized e-invoices, ensures the security of data transmission and storage, preserves electronic source files, and realizes the digital transformation from paper to electronic archiving, in compliance with Ministry of Finance Document (2020) No. 6.

How high is the accuracy of OCR invoice recognition?

The OCR recognition rate reaches as high as 98%, ensuring accurate archived data, while supporting PC and mobile collection, reducing manual entry errors and improving review efficiency by more than 15%.