The Kailing electronic accounting archives system facilitates the coordinated management of paper and electronic accounting archives

As national policies are intensively introduced and strongly guided, the electronic accounting archives management system is gradually moving toward standardization and normalization, becoming a key step in driving enterprises' comprehensive financial digital transformation and crossing the "last mile" of financial digitalization. However, many enterprises still face the dual-track challenge of electronic and paper archives coexisting in financial management. How to build a reasonable and clear linkage system between the two and achieve unified, efficient archive management has become an important issue that enterprises urgently need to address.

Kailing TechnologyElectronic accounting archivesThe product closely follows policies and market demand, and has recently upgraded and optimized paper and electronic archive management functions, enabling flexible "online + offline" management, improving archive retrieval efficiency and value, ensuring efficient, secure, and compliant management, effectively solving archiving and management challenges, and accelerating the pace of enterprise digital transformation.

1. Simulated archive cabinet,Online management of paper archives

In the Kailing electronic accounting archives system, digital archive cabinets can be established. The simulated UI design is close to reality, and archive cabinets can be added independently, realizing online-offline associated management of archives and making it easier for enterprise employees to use and understand. It can support routine operations such as paper archive boxing, shelving, and archive transfer, and build effective association indexes between electronic archives and offline paper archives, thereby ensuring the consistency of accounting archives online and offline.

In the Kailing electronic accounting archive system, an "archive cabinet" is used for management. For each accounting material, whether in electronic or paper form, only one number is used, ensuring the uniqueness of the number.

2. Automatic archiving, flexible file assembly

Documents in the system can be automatically archived and bound into volumes with one click. Through the "volume binding" function, data in the list can be checked and selected data can be formed into a volume. It is suitable for enterprises using dual-set management that expect the scale of online volume binding to be consistent with offline bound archives.

3. Verify business completeness

The Kailing electronic accounting archives system can not only complete the four-property testing of file authenticity, integrity, usability, and security, but the system also adds testing of business integrity.

First, verify the completeness of the number of electronic vouchers by comparing the number of associated items. By having the accounting system maintain the number of original attachments associated with accounting vouchers, the electronic accounting archives system can present a comparison between the actual number of associated attachments and the number of attachments that should be associated, thereby revealing whether there are discrepancies.

Second, using accounting vouchers as the basis, verify the completeness of the attachment types of electronic vouchers. According to the association scenarios in actual business, configure in the electronic accounting archives system the document types of the original vouchers involved in the accounting vouchers. The system will carry out verification based on the vouchers within the configured period and perform a completeness check of attachments. If the verification fails, the system will indicate that the associated attachment type is missing.

With the assistance of Kailing's electronic accounting archives system, enterprises can transform traditional offline binding of financial documents into fully automated electronic archiving operation and management, enabling quality and efficiency improvement in the most labor-intensive steps.

With the widespread application of fully digitalized e-invoices, electronic bills, and electronic bank receipts, the archiving process and management model of traditional paper accounting archives can no longer meet the latest policy requirements. Kailing's electronic accounting archives product solution achieves a full-lifecycle digital closed-loop management of online automatic collection, organization and archiving, borrowing and downloading, transfer, appraisal, and destruction, and continuously iterates and upgrades the product according to policy changes and enterprises' actual business scenarios, helping enterprises adapt to changes in the external environment and compliance needs and obtain long-term benefits.

Kailing Technology's Electronic Accounting Archives SystemContinuous upgrades are carried out to meet the diverse usage needs of various enterprises and help enterprises better complete electronic accounting archives construction. If your enterprise has needs for electronic accounting archives construction, you are welcome to contact Kailing Technology!

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.