Kailing intelligent expense control reimbursement solution: Making expense management more intelligent and efficient

In today's digital era, enterprises have increasingly high requirements for expense management. Traditional reimbursement methods are often cumbersome and time-consuming, and prone to errors and loopholes.Kailing intelligent expense control reimbursement·Lingdong Reimbursement The solution integrates invoice collection, verification, reimbursement, and booking processes. Through intelligent technical means, it achieves rapid invoice collection, accurate verification, convenient reimbursement, and efficient booking, providing enterprises with comprehensive expense management support.

I. Solution key points

1. Invoice collection:Through the collection function of the smart invoice folder, employees can collect invoices through methods such as QR code scanning, manual entry, WeChat card package acquisition, WeChat file records, and email invoice retrieval, greatly improving invoice entry efficiency. At the same time, the system also supports prompting when the same invoice is collected multiple times, and does not allow it to be added to the invoice folder again, avoiding the problem of duplicate reimbursement.

2. Invoice verification:The system supports multi-dimensional risk verification such as invoice authenticity verification, invoice duplicate prevention, seller blacklist verification, commodity blacklist verification, and various compliance checks, ensuring the authenticity, legality, and compliance of invoices.

3. Approval flow management:Supports custom approval workflows on Web and mobile. The invoice folder function also supports embedding into multiple OA systems such as WeCom, DingTalk, Feishu, Weaver OA, Landray OA, Seeyon OA, and Actionsoft BPM, making flexible configuration easy according to enterprise needs.

4. Payment management:Can quickly export online banking payment files according to the payment import formats of major mainstream banks, completing fast batch payments. At the same time, it can also connect with bank-enterprise direct connections of various banks to achieve online fast payment, and return bank receipts and associate them with reimbursement forms, preparing for the four-flow integration of electronic accounting archives.

5. Voucher management:With voucher conversion middleware, document information fields are automatically mapped to the ERP system to generate corresponding accounting vouchers, replacing the manual bookkeeping step of finance personnel and improving the efficiency and accuracy of voucher preparation.

6. Invoice management:Automatic one-click certification and deduction for special VAT invoices, automatic generation of deduction statistics tables for passenger transport industry invoices, posting and archiving, preservation of invoice source files, invoice risk monitoring, and other functions, ensuring full lifecycle management of invoices.

II. Solution Highlights

1. Fully digitalized e-invoices do not require uploading source files:According to the requirements of Document No. 6 of the Ministry of Finance, when electronic invoices are reimbursed and booked, the source files of the invoices (PDF, OFD, XML) must be retained. Based on this provision, there are only two ways for enterprises to obtain invoice source files: employees upload source files in 3 formats during reimbursement (poor in practice, as employees at most upload PDF files); or the system automatically obtains the source files, with employees scanning the invoice QR code to enter invoice information and the system automatically associating the source files from the tax authority.

Kailing intelligent expense control reimbursement solution adopts the second method. Employees only need to scan the invoice QR code to enter invoice information, and the system can automatically obtain the invoice source file without employees uploading it, greatly improving reimbursement efficiency.

2. Reimbursement forms can be automatically created based on the invoice folder:Employees can collect invoices into the invoice folder, then automatically create reimbursement forms based on the invoice folder, with no need to manually fill in reimbursement form information, greatly improving reimbursement efficiency.

3. No need to turn on a computer during the entire reimbursement process:Employees can complete reimbursement form filling, submission, approval, and other operations via mobile phone without opening a computer, greatly improving reimbursement efficiency.

4. Support financial management personnel in centralized batch printing:Finance managers can filter out the reimbursement forms and invoices that need to be printed through the system, and then carry out centralized batch printing without printing one by one, greatly improving printing efficiency.

5. Reimbursement status and invoice ledger are linked in real time:Reimbursement status and the invoice ledger are linked in real time, allowing finance personnel to view invoice reimbursement status and ledger information in real time for convenient management and statistics.

6. APPor H5, freely selectable：Lingdong Reimbursement simultaneously launches APP and H5 System，Choose freely between the two methods,Employees can throughIndividualAccess the system directly on mobile, convenient and fast.

7. Flexible and configurable reimbursement forms:Supports custom settings for application forms, expense types, and approval processes, making expense application and reimbursement management more aligned with the enterprise's actual needs and suited to personalized usage scenarios.

8. Customized data reports:Timely data statistics tool, enabling real-time query of budget usage progress and other expense data; supports drill-through query, clicking the corresponding area directly jumps to the document interface for efficient querying; within the same data system, different types of reports can be configured independently to meet the query needs of personnel at different levels, without custom development, saving costs.

9. Direct connection and interoperability between the reimbursement system and the electronic accounting archives system:The reimbursement system supports integration with the electronic archives system, enabling the rapid flow of source voucher materials such as paper invoice images, electronic invoice voucher files, and business approval process forms to the electronic archives system for archiving, and, when financial system integration is established, automatically synchronizing accounting materials such as financial vouchers for archiving.

Kailing intelligent expense control reimbursement · Agile reimbursement solutionWith comprehensive and powerful functions,CanIn the digital era, it brings revolutionary changes to enterprise expense management. It not only simplifies cumbersome reimbursement processes, improves efficiency and accuracy, but also reduces errors and risks, meeting enterprises' needs for refined management.

Still forExpense control reimbursementEnterprises troubled by management may wish toLearn aboutKailing intelligent expense control reimbursement · Agile reimbursement solution, openingSmart, efficient expense controlA new chapter in managementright~

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.