Explore Kailing's innovative management model for electronic accounting archives

Key concerns in accounting archive management of enterprises and institutions

1. Paper archives occupy large space and have high maintenance costs; file retrieval is slow and search efficiency is low; archive management is disconnected from business systems, affecting work efficiency improvement; electronic invoices and electronic documents are not archived in a timely manner, violating relevant national laws and regulations.

2. Enterprises and public institutions urgently need to solve the problem of secure and compliant storage of electronic accounting vouchers; financial business processes are complex, and there is an urgent need for a full-process electronic solution for the collection, reimbursement, bookkeeping, and archiving of secure and compliant electronic accounting vouchers.

Solutions

Kailing Technology Electronic AccountingArchiveSystemFor growing enterprises such as small, medium and micro enterprises and newly established ones, it is a cloud data warehouse for electronic invoices and electronic accounting materials，Provides functions for the collection, organization, custody, utilization, appraisal, and long-term preservation of electronic invoices and electronic accounting materials.

Kailing Technology Electronic AccountingArchiveSystemHelp enterprises achieve compliance management of e-invoices, full-process electronic and paperless management of accounting archives, reduce consumable, labor, and storage costs, and comprehensively improve economic and management benefits.

Product Advantages

1. Multi-channel invoice archiving

The system supports diverse invoice archiving methods, including direct import of electronic files, scanning and recognition of paper invoices, and automatic import through API interfaces, to meet the archiving needs of different enterprises.

2. Dual-format invoice management

This system provides comprehensive support for both PDF and OFD invoice formats, ensuring users can conveniently view and manage e-invoices in various formats.

3. Full-process management of accounting archives

We provide full-process management services from the collection, organization, classification, management, and secure storage to effective utilization of accounting archives, helping enterprises achieve systematization and standardization of accounting archives management.

4. Invoice compliance check

The system has built-in intelligent invoice recognition, verification, and duplicate checking functions that can automatically detect invoice compliance, reducing compliance risks enterprises face due to invoice issues.

5. Complete accounting archive extension

This system is not limited to electronic invoice management but can also be conveniently extended to complete accounting archive management, supporting electronic and digital storage of various accounting documents.

6. Anti-tampering security

We adopt advanced technologies such as identity authentication, digital signatures, four-property testing (integrity, authenticity, usability, and non-repudiation), and digital watermarks to ensure the security, integrity, and immutability of archived data and protect the legitimate rights and interests of enterprise data.

Kailing Technology Electronic AccountingArchive product solutions mainly include four parts: business integration, standard interfaces, archive management, and long-term preservation:

1. Business integration

Seamlessly integrate the user's existing information systems, including ERP, accounting systems, and expense control systems, intoKailingArchive system. Through carefully designed standardized interface services, these systems can smoothly provide electronic accounting materials, achieving efficient data organization, intelligent classification, and one-click archiving, greatly improving the management efficiency of accounting materials.

2. Standard interface services

Provides general interface specifications, using the HTTP SSL (HTTPS) protocol for data transmission, combined with CA certificate encryption technology to ensure secure verification of organizational identity. In addition, through means such as secure encrypted data transmission, it comprehensively guarantees the security of interface data transmission. This standard interface is not only applicable to our business systems but also supports seamless connection with third-party platforms, enabling online receipt of accounting vouchers, accounting books, accounting reports, and other accounting documents.

3. Archive management system

KailingThe electronic accounting archive management system realizes full lifecycle management of archives. Whether electronic accounting materials uploaded from source systems or archives obtained through other channels, the system can handle daily archive management operations such as file collection, archive organization, archive preservation, archive utilization, archive appraisal, archive compilation and research, and archive statistics. The system is easy to operate and fully featured, meeting users' diverse management needs.

4. Long-term preservation strategy

Strictly comply with national archive management specifications, establish a highly secure long-term preservation storage environment, and formulate refined storage strategies. Dedicated long-term preservation storage devices and services are deployed for this purpose to ensure the security and stability of electronic accounting archives. At the same time, long-term preserved electronic accounting archives use a standard format storage structure, ensuring that archive data reading does not depend on specific software versions or tools. In addition, a complete data backup and recovery mechanism has been established to ensure archive data security.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.