After a company receives a fully digitalized e-invoice, must it print and save it?

After receiving a fully digitalized e-invoice, do you need to print and save it?

Whether fully digitalized e-invoices need to be printed and saved depends on the reimbursement, recording, and archiving process requirements of the receiving enterprise.

If the receiving enterprise adopts paperless reimbursement, accounting, and archiving, there is no need to print the fully digitalized e-invoice; the XML file of the fully digitalized e-invoice can be directly used for reimbursement, accounting, and archiving.

If the receiving enterprise requires paper documents for accounting and archiving, in addition to keeping the paper invoice, the XML-format electronic file must also be kept.

Note! Whether or not the fully digitalized e-invoice is printed, the XML-format electronic file containing the digital signature of the fully digitalized e-invoice must be retained.

Instructions for using the fully digitalized e-invoice format

The 3 common delivery formats for fully digitalized e-invoices—PDF, OFD, XML

1.PDF (can be printed but cannot be archived)

PDF is mainly used for displaying or printing fully digitalized e-invoices, because PDF files can maintain the original document format and ensure the format does not change when opened on different devices and operating systems.

However, PDF is not the source file format of fully digitalized e-invoices. It does not support verification of the validity of the invoice supervision seal and electronic signature, and cannot be directly archived as a valid booking voucher!

2.OFD (can be printed and archived)

OFD can be opened in the "VAT Electronic Invoice Format File Reader" and supports verification of the validity of the invoice supervision seal and electronic signature。

3.XML (cannot be printed, can be archived【Must have】）

XML is the standard format for the original invoice voucher of fully digitalized e-invoices! When opened, it is a string of code and cannot visually display invoice information.

It is an important basis for verifying the authenticity and compliance of invoices! By parsing the XML file, all invoice information can be obtained.

Source: internet

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.