Electronic archives system, safeguarding archive management quality across multiple dimensions

Now, accounting work has entered the era of digital intelligence. As key data assets of enterprises, accounting archives, following the development trend of the times, are gradually transforming from traditional paper media to electronic archives in data form. With the continuous revision of national policies and systems and the ongoing changes in internal enterprise management, digital technology is playing an increasingly important role in the application of electronic accounting archives in enterprises and the innovation and transformation of management models.

Complies with national laws and regulations

Kailing Technology Electronic Archives SystemStrictly comply with relevant national laws and regulations, ensuring that the archives managed in the system meet the requirements and specifications of relevant archive management:

"The 14th Five-Year Plan for National Archives Development" June 2021

General Functional Requirements for Electronic Archives Management Systems, March 2021

General Requirements for Single-Set Management of Electronic Archives November 2020

"Archives Law of the People's Republic of China" June 2020

Specifications for Electronic Document Archiving and Electronic Archives Management August 2016

Cai Kuai [2020] No. 6, March 2020

"Measures for the Management of Accounting Archives" Order No. 79 December 2015

Ensure archives are automatically filed

Kailing Technology Electronic Archives SystemPossess a powerful integration engine, making integration and connection with business systems easy to achieve through configuration, enabling automatic archiving of electronic archives, while archived files can be securely invoked by business systems according to permissions. With multiple forms and channels for obtaining archives, any type of archive material generated by any institution or department within the organization, including traditional carrier archives and electronic archives, can ultimately be managed in a unified manner.

Unified management of paper archives and warehouses

Includes warehouse setup, shelving of archives, etc.... Supports scanning and OCR recognition of paper archives, making the digitization process of paper archives more convenient.

Supports mapping and association between paper archives and electronic archives, making archive search and utilization more efficient.

Supports management of physical warehouses for paper archives, achieving inbound, outbound, and inventory management of paper archives.

Four-property detection capability

Kailing Technology Electronic Archives SystemStrictly follow archive specification requirements and fully ensure the authenticity, integrity, usability, and security of every electronic archive:

Testing is carried out for authenticity, integrity, usability, and security.

Detection rules conform to standards and specifications, and support self-defined detection schemes.

Inspection methods such as individual inspection or batch inspection can be selected on demand.

Able to provide tamper-proof inspection reports that can be directly printed or exported for use.

Online archive utilization

Equipped with multiple online retrieval methods, such as full-text search and conditional search.

Implement permission control over retrieval results, including measures such as time-limited access and mandatory return.

Online access is both compliant and efficient, supporting operations such as watermarking and download control.

Compilation and research filing is processed online, improving efficiency and strengthening reusability.

Achieve convenient and secure utilization, fully realizing the value of archives.

Tamper-proof archived data

Through electronic signature technology, it realizes users' true identity, true data, and true intent, and all archived data is tamper-proof.。Based on proprietary core electronic signature technology, add electronic signatures to collected electronic files, giving each electronic archive tamper-proof capability. It also extends to the archiving of all digital outputs, performing tamper-proof archiving of any information and data files in business systems, making all digital outputs searchable, verifiable, and trustworthy。

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.