In 2026, gas stations nationwide will mandatorily implement "invoicing upon transaction": Kailing Technology's scan-and-go contactless invoicing solution issues fully digitalized e-invoices upon payment, with zero compliance risk

I. Countdown to new rules: November 1, 2026, full implementation of "invoicing at transaction" for gas stations

According to the new rules of the State Taxation Administration for the refined oil retail industry, gas stations nationwide will fully implement the "invoicing upon transaction" service on November 1, 2026—vehicle owners can achieve "payment completed, instant invoicing" by scanning to pay, completely solving the pain points of long queues, cumbersome entry, and frequent errors and omissions in traditional gas station invoicing.

This means that "invoicing at transaction" is no longer optional, but a rigid requirement for compliant operation in refined oil retail. Kailing Technology's scan-and-go seamless invoicing solution helps gas stations smoothly switch to the new model of "invoicing at payment" before the new regulation milestone.

II. Vehicle owner side: scan to pay without friction, refuel and leave directly

Kailing Technology's "Code Plate Invoicing" Solution embeds the invoicing action into the moment of payment, making the entire process seamless:

• Scan to settle: After vehicle refueling is completed, fuel payment is settled by scanning a QR code with a mobile phone, and core data such as fuel specification and transaction amount are entered;

• Invoice Issued Upon Payment: Enter the enterprise title and tax number on the payment page (if not entered, a personal title is automatically issued, and reissuance is supported), and the corresponding fully digitalized e-invoice is automatically generated at the moment of payment and pushed in real time to the mobile invoice folder;

• No need to get out of the car, no need for a counter: No need to get out of the car or go to the cashier throughout the process; leave directly after refueling, and retrieve the original electronic invoice at any time during reimbursement.

III. Store side: cost reduction and efficiency improvement + full-process compliance

From manual counter invoicing to scan-code contactless automatic invoicing, "invoicing upon transaction" reconstructs the invoicing logic of refined oil retail, balancing car owners' convenience experience with long-term corporate compliance, and is an inevitable path for the industry's digital upgrade.

IV. Capability Support of the Kailing Technology Solution

The solution is implemented based on the output invoicing capabilities of Kailing Technology's fully digitalized e-invoice management platform. Key capabilities include:

• Direct Connection Invoicing: Directly connect to the tax Leqi platform/Electronic Tax Bureau interface, scan the QR code for automatic invoicing, with seamless invoicing and no manual login required;

• Real-time Data Synchronization: real-time synchronization of the three flows of transaction, payment, and invoice, automatically matching tax classification codes and tax rates, with the entire invoicing record traceable;

• Multi-terminal collection: Invoices are pushed in real time to the mobile invoice folder, supporting personal invoice pool/invoice folder management, making it convenient for vehicle owners to reimburse later;

• Localization and Security: independently developed products, supporting local deployment, and having completed compatibility and mutual recognition with domestic innovation systems such as Dameng, Kylin, and TongTech, with controllable data security.

V. Common Questions (FAQ)

Q1: When must gas stations implement "invoicing at transaction"?

According to the new rules of the State Taxation Administration for the refined oil retail industry, gas stations nationwide will fully implement the "invoicing upon transaction" service on November 1, 2026.

Q2: What if the vehicle owner didn't fill in the invoice title?

If the enterprise title and tax number are not entered, the system automatically issues an invoice under the individual's name and supports subsequent reissuance, ensuring "payment completed, instant invoicing."

Q3: How does the solution prevent invoicing under a wrong name, incorrect invoicing, or missed invoicing?

Transaction, payment, and invoice data are synchronized in real time; the system automatically matches the corresponding tax classification code and applicable tax rate, eliminating invoicing under false names, erroneous or missed invoicing at the source, with full data traceability, meeting China Golden Tax Phase IV regulatory requirements.

Q4: Do we need to replace the gas station's existing cashier/payment system?

The solution is embedded into the existing payment and settlement process in the form of scan-code "code plate invoicing," directly connecting to the Leqi/electronic tax bureau interface. It requires minimal store renovation and enables fast go-live, with specific integration methods customizable according to site conditions.

Kailing Technology's scan-and-pay seamless invoicing solution allows vehicle owners to instantly obtain fully digitalized e-invoices by scanning and paying, with real-time push to the mobile invoice folder, without getting out of the car or going to the counter, and automatically matches tax classification codes and tax rates, eliminating invoicing under altered names, incorrect or missed invoicing, meeting China Golden Tax Phase IV supervision, and helping gas stations reduce costs, increase efficiency, and achieve zero compliance risk：www.kailingteck.com 。

Kailing TechnologyAs a comprehensive business-finance-tax digitalization solution service provider, we provide business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system,Reverse invoicing system,Solutions for the invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image AI OCR recognition system, automated financial bookkeeping system, electronic accounting archives system, and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing KailingKailing TechnologyWe will serve you wholeheartedly.

Keywords：gas station invoicing, refined oil retail, invoice upon transaction, invoice upon QR code scan, contactless invoicing, fully digitalized e-invoice, China Golden Tax Phase IV, new refined oil rules